Attach_03_400Hz_Pwr_Section 00100_20200416.docx

SECTION 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. PROJECT DESCRIPTION

1.1. Background: The 177FW has three (3) aircraft facilities that require 400 Hz Power Converters to facilitate maintenance of the aircraft.

1.2. The project involves the installation of Electrical Infrastructure to support (six) - 400 Hz Converters.

1.2.1. NOTE: Purchase of the 400 Hz Converters are NOT part of this contact.

1.2.2. The scope of work for this project will require the contractor to provide and install all material, equipment, supplies, labor, & supervision required for a complete and useable system.

1.2.3. Construction disciplines include, but are not limited to: electrical conduit; conductors; breakers; and fabrication of metal support stands for the converters.

2. INSTRUCTIONS TO BIDDERS

2.1. You are invited to submit a Bid in response to our Invitation for Bid (IFB) for Solicitation W50S8F-20-B-0001, AQRC172001: ACA - Install Power for 400Hz Converters at the 177th Fighter Wing, 400 Langley Road, Egg Harbor Twp., NJ, 08234.

2.1.1. The 177th Fighter Wing is located adjacent to Atlantic City International Airport in Egg Harbor Township, NJ.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract to the responsible bidder whose Bid, conforming to the IFB, will be most advantageous to the Government, considering only price.

3. SET ASIDE & SOCIO-ECONOMIC PROGRAMS

3.1. This solicitation is set-aside 100% for Small Businesses

3.2. No other Socio-Economic programs apply

4. EVALUATION FOR AWARD

4.1. Reference DFARS 252.236-7007 -- Price

5. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT

5.1. Due to the nations response to COVID-19, the Pre-Bid Conference will be conducted via secure Video Tele-Conference.

5.1.1. Connection details will be posted to this Solicitation as a formal Amendment on a SF30.

5.2. A Site Visit will NOT be conducted for this Solicitation. Photographic documentation depicting typical site and building conditions will be included in the Pre-Bid Conference presentation.

5.3. The Pre-Bid Conference will be conducted on April 30, 2020 @ 10:00am local time at the 177th Fighter Wing, 400 Langley Road, Egg Harbor Twp., NJ, 08234 for the purpose of briefing the bid requirements and answering questions regarding this solicitation. Interested bidders are highly encouraged to participate.

5.4. Inf Information provided at this conference shall not change the terms and conditions of the solicitation. Terms of the solicitation and specifications remain unchanged unless the solicitation is Amended in writing on a SF30. The intent of the Pre-Bid Conference is to qualify the intent of the Solicitation and requirement and to allow the offerors the opportunity to coordinate with Government stakeholders.

5.5. A record of the conference shall be made and furnished to all prospective bidders via posting at https://beta.sam.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers. The Pre-Bid Conference Record will be posted as a formal Amendment to the Solicitation on a SF30.

6. FORMAL COMMUNICATION & OFFEROR EXPLANATIONS (ref: 52.214-6)

6.1. Submit all questions in the format shown below by email to the Contracting Office. All questions must be submitted through the Contracting Office. Do NOT contact the A&E Firm or Engineering personnel directly. Doing so will result in your question not being answered.

6.2. All Questions and Requests for Information (RFI) must be received by the Government No Later Than May 11, 2020 at 5:00pm local time. Solicitation questions received after this time will not be answered prior to Bid opening.

6.3. Offerors are strongly encouraged to submit questions early in the solicitation process.

6.4. PRE-BID INQUIRY FORMAT

6.4.1. EMAIL TO: usaf.nj.177-fw.list.fal-msc-contracting@mail.mil

6.4.2. EMAIL SUBJECT LINE: W50S8F-20-B-0001– Bid Question – Co. Name

6.4.3. EMAL BODY:

1. Date of Bid Inquiry: ____________________________________________

2. From - Firm Name: ____________________________________________

3. Firm Point of Contact: __________________________________________

4. Address:______________________________________________________

5. Phone Number: ________________________________________________

6. Email address: _________________________________________________

7. Bid Inquiry: ___________________________________________________

7.1. Please clearly state your question

7.2. If sending an attachment, MS word docs are preferred to facilitate posting of answers to the master Q&A document.

6.5. Any changes or revisions to the drawings, specifications, etc. will be issued in the form of a Solicitation Amendment on an SF30 and posted to https://beta.sam.gov

6.6. Answers that clarify or provide an interpretation to the drawings, specifications, etc. will be listed on a Question & Answer Log posted to https://beta.sam.gov. The final Solicitation Question and Answer Log will be posted as a Solicitation Amendment on an SF 30 and posted to https://beta.sam.gov.

6.7. Solicitation Amendments, if or when issued, will be posted to https://beta.sam.gov for electronic downloading. This will be the only method of distributing Solicitation Amendments prior to Bid closing. It is the offerors responsibility to check the website periodically for any amendments to the solicitation. The website is occasionally inaccessible due to various reasons beyond the control of this office.

6.8. The offeror MUST Acknowledge all Solicitation Amendments in block 19 of the SF 1442. Bids received that do not Acknowledge all Solicitation Amendments will be considered Non-Responsive and not eligible for Award.TEST

6.

7. BID PACKAGES - A complete bid package MUST contain the following:

1.

2.

3.

4.

5.

6.

7.

7.1. Offer, Standard Form (SF) 1442

7.1.1. MUST

7.1.2. When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

7.1.3. Block 14 “Code” must contain the offeror’s Cage Code

7.1.4. Section 00010 Line Items

7.1.4.1. All Contract Line Items (CLIN) in Section 00010 Line Items must be priced

7.1.5. All Amendments to the Solicitation must be acknowledged in Block 19

7.2. Full Electronic Copy of the Bid Package in Adobe PDF Format

7.2.1. Submitted in the Sealed Bid Package on a Compact Disc (CD) or Digital Video Disc (DVD)

7.2.2. Offeror is responsible for ensuring that the digital file and disc is readable and not corrupt, damaged or scratched.

7.3. Bid Break-Out

7.3.1. Not Required past the CLIN Level

7.4. Bid Bond: An Original Bid Bond and original Power of Attorney is required along with the bid on the due date. ref: FAR 52.228-1

7.4.1. The bid bond must be on a SF24 form.

7.4.2. Bids with-out the correct Bid Bond will be rejected in accordance with FAR 28.101-4 Noncompliance with Bid Guarantee Requirements.

7.5. Section 00600, Representations and Certifications, completed and return only additional certifications found in this section.

7.5.1. The offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov

7.6. See Block 13A of SF 1442 for required number of copies

7.7. Late Bids will NOT be Accepted for any Reason or Considered for Award. ref: 52.214-7

7.8. NOTE: Incomplete Bid Packages will be considered Non-Responsive in accordance with FAR 14.301 and rejected in accordance with FAR 14.404-2

8. BID SUBMISSION (ref: 52.214-5)

8.1. Mailed Bids

8.1.1. Bids can be mailed (USPS, FEDEX, UPS…) to the below address prior to the date and time specified in Block 13 of the SF1442. Mailed Bids shall include a tracking number. Offerors are responsible for mailing Bids in adequate time to ensure delivery to the 177th Fighter Wing Contracting Office. At the time of mailing, offerors shall email the Contracting Office, usaf.nj.177-fw.list.fal-msc-contracting@mail.mil, notifying them of the submitted Bid with the tracking number.

177th Fighter Wing Contracting Office Attn: Ms. Johanna Paz, Contracting Officer 400 Langley Road Egg Harbor Township, NJ 08234

8.1.2. Mailed Bids shall have the outer packaging (UPS / USPS / FEDEX Envelope or box) clearly marked: OFFICIAL BID DOCUMENTS: W50S8F-20-B-0001

8.1.3. Bids shall be submitted in a sealed 8 ½ x 11 envelope and clearly marked with the following:

BID NO: W50S8F-20-B-0001 – ACA: 400Hz Power Offeror Name Offeror Point of Contact Offeror Address

8.2. Hand Delivery of Bids - Prior to the date of Bid Opening.

8.2.1. Bids may be hand delivered to the Base Contracting Office at the above address.

8.2.2. Due to the nations response to COVID-19, Bidders MUST make an appointment, a minimum of 24 hours in advance, with the Contracting Office for hand delivery of Bids. An appointment may be made by emailing the Contracting Office with the information below:

8.2.3. A Government Representative will meet the offeror at the 177FW Main Gate on Tilton Rd. at the scheduled date & time to collect the Bid. The offeror will receive a hand receipt achknowledging receipt of the Bid.

8.2.3.1. EMAIL TO: usaf.nj.177-fw.list.fal-msc-contracting@mail.mil

8.2.3.2. EMAIL SUBJECT LINE: W50S8F-20-B-0001 Bid Delivery – Co. Name

8.2.3.3. EMAIL BODY:

1. Firm Name and Telephone Number: ______________________

2. Attendees Name: _____________________________________

3. Company Address: ____________________________________

4. Driver’s License No. & State: ___________________________

5. Requested Bid Delivery Date & Time: _____________________

8.3. Hand Delivery of Bids - On the day of Bid Opening

8.3.1. Due to the nations response to COVID-19, Hand Delivery of Bids on the day of Bid Opening MUST be in accordance with Section 8.2 above.

8.3.2. Bids MUST be delivered No Later Than 30 minutes before the scheduled Bid Opening

9. BID OPENING

9.1. Bid Opening. The Bid Opening will occur at the time and date specified in Block 13 of the SF1442 at the below address in building 52, Room 30 (Readiness Classroom).

9.1.1. Due to the nations response to COVID-19, Bidders & Interested Parties will not be able to attend the Bid Opening.

9.1.2. Bid Opening will be held via secure video-teleconference.

9.1.2.1. Connection details will be posted to this Solicitation as a formal Amendment on a SF30.

9.1.3. All other Policies & Procedures surrounding the Bid Opening will remain un-changed.

9.1.4. All interested offerors and their major subcontractors are encouraged to view & participate in the bid opening.

10. WAGE DETERMINATION

10.1. Construction Wage Rate are applicable to this contract and provided in Section 00800 of the SF1442. ref: 52.222-6

11. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS

11.1. This IFB does not commit the Government to pay costs incurred in preparation and submission of Bids or for other costs incurred prior to award of a formal contract.

12. CLAUSES & PROVISIONS

12.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

13. DISPOSITION OF UNSUCCESSFUL BIDS

13.1. In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful Bids including the bid bond.

14. OFFERORS QUALIFICATIONS

14.1. To establish its responsibility, the apparent low bidder may be requested by the Government prior to Award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

End of Section 00100