Att F - Technical Proposal - rtp.docx

RFP 26-87552 Auction Services Technical Proposal Attachment F

Instructions

Supply the requested information in the blue shaded areas and indicate any attachments that have been included. Document all attachments with which section and question they pertain to.

1.0 Mandatory Requirements (please answer yes or no for items 1.1-1.7)

1.1 Will you have the ability to provide online auction services?

1.2 Will you have the ability to provide Live auction services?

1.3 Will you have the ability provide live streaming services?

1.4 Will you have the ability to do hybrid auctions?

1.5 Will you have the ability to transport all auction items to your location?

1.6 Will you have the ability to provide store all auction items at your location?

1.7 Will you have the ability to provide Live auction services?

1.8 Will you have the ability to provide market value assessment?

1.9 Do you agree to provide needed documentation (as outlined within the Scope of Work) to the State agency within 48 hours of the auction ending?

1.10 Do you agree to provide all PPE as outlined within the Scope of Work?

1.11 Do you agree to remove all auction items within the State business hours?

1.12 Do you agree to be responsible for all damage caused to auction items by your Employees, subcontractors, equipment or buyers?

1.13 Do you agree to have communication flow through you/your company and not Have any buyers contact the State directly?

2.0 Technical Proposal Questions

1. Scope of Work

1.1 Please provide an estimated timeline for all 3 auction types (Live, Online and Live streaming) from the time the State contacts you to discuss a tentative auction to the time you would pick up the auction items (assuming they are currently housed in one of our downtown Indianapolis locations).

1.2 Please provide photos of your location where auctions will be held. Include photos of where the auction items will be housed. This includes where vehicles and large items will be stored while awaiting the auction. In the box below, please explain the photos that you will be submitting and the address of which the auction items will be stored/housed. Additionally, please list the platform(s) you will be using for the marketing of State property.

1.3 Please explain how you target qualified buyers for a specific asset category. What is the size and demographic breakdown of your active registered database? Additionally explain what forms of marketing you plan to utilize such as but not limited to targeted digital ads, direct mail and/or email campaigns.

1.4 What would your expectation be for pickup of the auctioned item and how Long would you allow storage of the item(s) after the auction has ended to the time of pickup?

1.5 Please provide an example of a spreadsheet that you would provide to the contract manager of the State reflecting what information you deem important.

You may use an attachment to address this item and place the name/number of the attachment within the blue box below.

1.6 Please provide an example of an invoice that you would be providing to the Contract manager prior to the auction for all marketing, merchandising and Preparation of the auctions. All administrative fees must be broken out, no Lump sum costs will be paid. You may use an attachment to address this item and place the name/number of the attachment within the blue box below.

1.7 How will unsold or abandoned items be handled?

1.8 Please explain how you will handle site prep, lotting and cataloging. Will you have the ability to provide video recording and/or high-resolution photography Of the items being auctioned both before and after the auction?

1.9 What are your security protocols during previews and removals? How do you Monitor site access, prevent theft and/or damage and enforce removal deadlines for winning bidders?

1.10 How do you prevent bidding system fraud? What identity verification and credit Card pre-authorization checks do you perform before allowing a bidder to participate?

1.11 Please provide proof of insurance coverage such as General Liability, Errors & Omissions (E&O), Cyber liability, and Crime/Fidelity bonding. Please list below what insurance information you are providing and what each attachment is labeled.

1.12 Please explain your dispute resolution process? This should include but not be Limited to buyer chargebacks, title discrepancies or claims of misrepresented condition.