Att D - Cost Proposal (2).xlsx
XLSX spreadsheet 111 KB Posted
- Attached to
- Real Estate ServicesBid Documents
- Solicitation number
- RFP 27-87884
- Issued by
- Marion County, Indiana
About this file
This is a Cost Proposal form for RFP-27-87884, a Tenant Brokerage Services contract with the State of Indiana, Department of Administration (IDOA). The contract encompasses three primary service components: tenant representation and real estate advisory services for new leases, relocations, renewals, expansions, and consolidations; state project management and coordination with agencies, landlords, architects, engineers, and contractors; and facility management services overseeing approximately 350 state facilities. Additional services include a maintenance ticket platform with licensing fees and a helpdesk manager position for ticket administration and vendor coordination. The initial contract term is five years, spanning from 2027-2028 through 2031-2032, with pricing required for all components submitted on a per-hour basis for labor services and annual fees for platform licensing.
The cost proposal is structured around three distinct compensation models. For tenant brokerage services, respondents must propose a commission-sharing payment schedule based on either a percentage of transaction amount or a dollar amount per leased square foot, applied across eight square footage ranges from 0-4,999 through 50,000+ square feet, with evaluation calculated against ten example lease scenarios totaling approximately $8.8 million in transaction commissions. For surplus disposition services, respondents must propose a commission rate based on gross sale proceeds, plus itemized transactional expenses including appraisal, advertising, and survey costs, evaluated against eight example property sales ranging from $120 to $1.8 million. All quoted fees and rates are held for the contract duration, brokerage and disposition services are provided at no direct cost to the State with compensation derived from lessor and buyer commissions, and IDOA retains discretion to withdraw assignments and relocate agencies to state-owned space without vendor compensation. Respondents must submit cost proposals in native Excel format, populate only yellow-shaded cells, and maintain original formatting to avoid disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| Att M - Artificial Intelligence - Technical Proposal Questions.docx | DOCX document | |
| Att A - IVOSB Commitment Form (1).docx | DOCX document | |
| Att B3 - IOT-SaaS (1).docx | DOCX document | |
| Att G - Q&A Template (1).xlsx | XLSX spreadsheet | |
| Att E - Business Proposal (1).docx | DOCX document | |
| Att J - Attestation Form (2).docx | DOCX document | |
| Att A1 - INSBP Commitment Form (2).docx | DOCX document | |
| Att B - Sample Contract (3).docx | DOCX document | |
| Att K - SOW Template (2).docx | DOCX document | |
| RFP Boilerplate (2).docx | DOCX document | |
| Att H - Reference Check Form (1).docx | DOCX document | |
| Att F - Technical Proposal (2).docx | DOCX document | |
| Att B2 - IOT-PaaS (1).docx | DOCX document | |
| Att I - Pre-Proposal Network Form (1).docx | DOCX document | |
| Att L - Infrastructure Overview.docx | DOCX document | |
| Att B1 - IOT-IaaS (1).docx | DOCX document |
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Text version
Cost Proposal
RESPONDENT NAME
| (Initial 5-year Contract Period) |
| Please populate ALL cells shaded in YELLOW. Please do NOT alter the formatting of the cells or add caveats to your pricing or to the cells -- as this may potentially put your cost score at risk of disqualification. The TOTAL BID AMOUNT will be the sum on which your cost proposal will be evaluated. This amount will be automatically calculated based on the amounts entered in the previous cells. |
| Prices must be submitted for all components. |
| Estimated UOMs provided in Column C are provided for evaluation purposes only. The total Cost Per Year for Per Hour UOM is the Per Hour UOM rate. |
| Listed prices must be all-inclusive. No additional costs will be accepted by the State. |
| Cost Proposals will be evaluated based on the five-year initial term, or Total Bid Amount. |
| For IVOSB subcontractor commitments, Respondents should use the Total Bid Amount in cell E22 when figuring the commitment percentage. |
| Respondent Cost Proposal | |||||||
| Component | Component Description | Unit of Measurement (UOM) | Year 1 2027-2028 | Year 2 2028-2029 | Year 3 2029-2030 | Year 4 2030-2031 | Year 5 2031-2032 |
| Tenant Representation | Tenant representation and real estate advisory services for new leases, relocations, renewals, expanstions, consolidations and other occupancy requirements | Per Hour | |||||
| Project Manager | State's project management representative for coordination with State agencies, State QPA's, landlords, architects, engineers, contractors, vendors, and other project participants to facilitate successful project delivery. | Per Hour | |||||
| Maintenance Ticket Platform/ Licensing Fee | A robust electronic maintenance ticket management platform. | Annual Fee | |||||
| Maintenance Ticket Platform/Helpdesk Manager | Manages the administration, coordination, monitoring, and resolution of maintenance requests. Responsible for the personnel, lanlord and vendor coordination, tracking, follow-up, escalation, and reporting of all ticket requests. | Per Hour | |||||
| Facility Management | Overseeing the physical maintenance and upkeep of facilities througout the state. Approximately 350 facilities | Per Hour | |||||
| Total Cost Per Year | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL BID AMOUNT | ||
| (5-year initial term) | $0.00 |
Brokerage Commission RFP-27-87884 - Cost Proposal (D) - Tenant Brokerage Services
| The selected vendor shall provide brokerage services at no cost to the State. The Vendor shall charge each Lessor a commission in the aggregate equal to the customary tenant representative commission in the market. A portion of the representative commissions received for each completed transaction shall be paid to the Vendor as compensation for representing the State. The remaining balance of the commissions shall be paid to the State within thirty (30) days of the completion of each transaction. |
| While the State requires the negotiation and/or re-negotiation of rather large blocks of space for significant periods of time, the State also requires the continuation, modification, or initiation of the leasing of relatively small blocks of space over relatively short periods of time. The potential commissions resulting from a commission split with the Lessor’s representatives can vary from substantial to none. |
| • In all matters concerning lease assignments, the Vendor’s sole and absolute loyalty and fiduciary duty is to the State of Indiana. |
• The Vendor shall perform all assigned tasks regardless of task value.
• At the discretion of IDOA, the Vendor shall not receive compensation when it is in the best interest of the State to relocate an agency to State owned space.
• At its discretion, IDOA may withdraw any assignment at any time prior to the execution of the lease agreement with no liability to the State for compensating the Vendor.
Instructions - The Respondent shall use this Cost Proposal to submit its proposed commission sharing payment schedule. Respondents may propose a compensation schedule based on either a percentage of the transaction amount OR a dollar amount per leased square foot, but not both. All fees/rates quoted in Respondent’s Cost Proposal submission and subsequent clarifications will be held for the duration of the Contract.
| For the purpose of evaluation, the Respondent's entries will be applied to a list of example lease scenarios to calculate a "total bid amount." Regardless of which compensation model the Respondent selects, the total bid amount calculated using the Respondent's entries will be used to score the Respondent's Cost Proposal. |
| Please enter your organization’s submissions in the yellow shaded fields only. The Respondent must provide an entry for each square footage range. Every attempt should be made to preserve the original format of this form. A complete Cost Proposal is required for proposal submission. Although a PDF copy of this file can be submitted for documentation, Respondents are expected to submit this completed document in its native Excel file. Failure to complete and submit this form may impact your proposal’s responsiveness. |
| Model 1 | Model 2 | ||
| Percentage of Transaction | OR | Dollar per Sq/ft Model | |
| Lease Sq/ft | % | $ | |
| 0,001 - 4,999 | |||
| 5,000 - 9,999 | |||
| 10,000 - 19,999 | |||
| 20,000 - 49,999 | |||
| 50,000 + |
| Agency | County | SF | Term | Lease Rate | Transaction | Commission* | Vendor Compensation | State Rebate | Vendor Compensation | State Rebate | ||
| 1 | DOR | Howard | 3,078 | 4 yr | $ 12.00 | $ 147,744.00 | $ 5,909.76 | $ - 0 | $ - 0 | |||
| 2 | FSSA | Clark | 2,255 | 4 yr | $ 13.25 | $ 119,515.00 | $ 4,780.60 | $ - 0 | $ - 0 | |||
| 3 | FSSA | Lake | 4,567 | 8 yr | $ 15.60 | $ 569,961.60 | $ 22,798.46 | $ - 0 | $ - 0 | |||
| 4 | DCS | Marion | 2,600 | 10 yr | $ 11.75 | $ 305,500.00 | $ 12,220.00 | $ - 0 | $ - 0 | |||
| 5 | DWD | Allen | 5,000 | 10 yr | $ 12.35 | $ 617,500.00 | $ 24,700.00 | $ - 0 | $ - 0 | |||
| 6 | DOH | Marion | 50,000 | 10 yr | $ 11.50 | $ 5,750,000.00 | $ 230,000.00 | $ - 0 | $ - 0 | |||
| 7 | AG | Muncie | 700 | 4 yr | $ 13.75 | $ 38,500.00 | $ 1,540.00 | $ - 0 | $ - 0 | |||
| 8 | FSSA | Elkhart | 11,000 | 4 yr | $ 11.70 | $ 514,800.00 | $ 20,592.00 | $ - 0 | $ - 0 | |||
| 9 | DWD | Marion | 7,000 | 4 yr | $ 12.75 | $ 357,000.00 | $ 14,280.00 | $ - 0 | $ - 0 | |||
| 10 | DOR | Knox | 4,555 | 4 yr | $ 13.50 | $ 245,970.00 | $ 9,838.80 | $ - 0 | $ - 0 | |||
| *A 4% representative commission is assumed for the purpose of calculating total transaction commission. | ||||||||||||
| Total Bid Amount: | $ - 0 | $ - 0 |
Surplus Disposition
RFP-27-87884 - Cost Proposal (D)-Surplus Real Estate Disposition Services - Cost Proposal
The selected vendor shall provide disposition services at no cost to the State. Respondent shall propose a commission rate based on gross sale proceeds per transaction, payable through a buyer’s premium and delineate any and all additional transactional expenses. The commission and transactional expenses are payable out of the sale proceeds at closing. The State will not issue payment directly to the selected contractor.
Every attempt should be made to preserve the original format of this form. A complete Cost Proposal is required for proposal submission. Although a PDF copy of this file can be submitted for documentation, Respondents are expected to submit this completed document in its native Excel file. Failure to complete and submit this form may impact your proposal’s responsiveness.
Instructions - The Respondent shall use the yellow shaded cells to submit its proposed commission rate and transactional expenses. If applicable, transactional expenses in addition to those already listed should be entered below. For the purpose of evaluation, the Respondent's entries will be automatically applied to a list of example property sales to calculate a "total bid amount." The total bid amount calculated using the Respondent's entries will be used to score the Respondent's Cost Proposal as detailed in Section 3 of the RFP document.
| Vendor's Commission Rate (%): | |
| Appraisal: | |
| Advertising: | |
| Survey/Update: | |
| (Enter Transactional Exp.): | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 |
| Property 1 | Property 2 | Property 3 | Property 4 | Property 5 | Property 6 | Property 7 | Property 8 | |
| Sales Price: | $ 71,000.00 | $ 2,712.00 | $ 1,810,000.00 | $ 125,000.00 | $ 60,900.00 | $ 800.00 | $ 551.00 | $ 120.00 |
| Vendor's Commission: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Appraisal: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Advertising: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Survey/Update: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| (Enter Transactional Exp.): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Bid Amount: $ - 0
Total Cost
| (Initial 5-year Contract Period) | ||
| TOTAL BID AMOUNT | ||
| (5-year initial term) | $ - 0 |
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