ATT_12_RFQ_VideoSurv_SITE_07302021_JAN2021_COVID.docx

88310321Q00065, VIDEO SURVEILLANCE SYSTEM SOFTWARE AND SUPPORT SERVICES

ATTACHMENT 12 - SITE VISIT

AUGUST 6, 2021 FROM 10:00 AM TO 12:00 PM CT

a. If the Vendor has not visited the site, it is strongly urged to do so. However, visitation is neither required nor a prerequisite for quote submission, and will not be considered a factor in the evaluation. However, it is considered impracticable to determine, without inspection, the exact nature of the work and the condition of the site under which the work is to be performed. The site visit will provide Vendors the opportunity to inspect the government furnished property; equipment, facility, and site which services are to be performed; and the general and local conditions that may affect the costs and performance of the prospective order, to the extent that the information is reasonably obtainable.

b. In no event will failure of the Vendor to inspect the Government-furnished property, equipment, facility, and site which services are to be performed; and the general and local conditions of the site relieve the Vendor from assuming all responsibility for properly estimating the price, difficulties, and the conditions, including safety precautions, that may be encountered during performance, nor will failure to inspect the building and site constitute grounds for a claim after order issuance.

c. Questions will not be answered at any time during the site visit. Vendors must submit their questions in writing to Kevin Schumacher, at kevin.schumacher@nara.gov, no later than 4:00 PM CT on August 9, 2021. Subsequent to the site visit, if required, an amendment containing an abstract of the questions and answers will be issued. Vendors are limited to a maximum of two (2) representatives. Vendors are to submit the names and titles of the representatives to Kevin Schumacher at least one (1) day prior to the site visit.

d. Vendors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the solicitation remain unchanged unless they are changed by a solicitation amendment. If the answers to site visit questions or any solicitation amendment create ambiguities, it is the responsibility of the Vendor to seek clarification prior to submitting a quotation.

e. In order to access the facility, Vendors should be prepared to show a Government-issued photo identification card, and if driving, proof of automobile insurance and registration.

f. COVID-19 Protocols. Vendors are limited to two (2) representative and shall wear nose and mouth coverings during the entire visit. [Note: This will be updated as needed prior to award to reflect the current CDC COVID procedures.] Vendor’s representative shall bring and provide to the NARA representative for the visitor a copy of the completed assessment attached.

g. Vendors are to send email to the contracting officer at kevin.schumacher@nara.gov on Thursday August 5, 2021 to confirm that site visit has not been cancelled.

Attachment - Health Screening Self-Assessment

Health Screening Self-Assessment

1. Check your temperature. All NARA employees and contractors are required to measure their temperature on days they are scheduled to report to a NARA facility. Please measure your temperature at home, before reporting for duty.

2. Complete the health screening inventory. After checking your temperature and before reporting to the workplace, answer each of the “yes” or “no” questions provided in the Health Screening Inventory below.

Health Screening Inventory

Please answer the following questions to the best of your ability:

1. Are you currently experiencing any symptoms of COVID-19? Do not include symptoms that are explained by something other than respiratory illness (e.g. allergies, asthma, an illness that has been diagnosed as something other than COVID-19, routine aches, pain, or headaches that you normally experience). The following is a list of COVID-19 symptoms recognized by the CDC as of the date of this fact sheet. Check https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Elevated temperature, fever, or chills

Cough

Shortness of breath or difficulty breathing

Fatigue

Muscle or body aches

Headache

Newly loss of taste or smell

Sore throat

Congestion or runny nose

Nausea or vomiting

Diarrhea

2. In the last 14 days, have you have you been diagnosed with COVID-19 (with or without symptoms), or has a health care provider advised you to stay at home or otherwise self-quarantine? [ ] Yes [ ] No

3. In the last 14 days, have you been in close physical contact (within 6 feet for longer than 15 minutes) with a person who has been diagnosed with COVID-19? [ ] Yes [ ] No

If you respond “yes” to any question on the health screening inventory:

1. Do not come to work. Contact your supervisor and tell them that you answered “yes” to at least one question. Your supervisor will contact the Contracting Officer and the Contracting Officer’s Representative (COR).

2. If you’ve been in the facility in the past two weeks, be prepared to provide your COR with information necessary for them to conduct contact tracing. Your COR will ask you:

a. Were you in the facility in the last two days before you first felt ill or were diagnosed, or in the 14 days after you came in close contact with someone diagnosed with COVID-19?

b. Where did you spend the majority of your time in the facility?

c. Was there anyone else in the facility who you were within 6 feet of for longer than 15 minutes?

3. You will be asked to stay home for the duration of your symptoms, and no less than 14 calendar days.

4. Seek medical attention.

If you respond “no” to all questions on the health screening inventory, you should report to work as scheduled.