ATT_08_RFQ_VideoSurv_QUOTEFORM_07302021.docx

88310321Q00065, VIDEO SURVEILLANCE SYSTEM SOFTWARE AND SUPPORT SERVICES

ATTACHMENT 8

VENDOR QUOTE SUBMISSION FORM

The Vendor shall read and follow the instructions in Attachment 7 to complete all three Volumes of this Attachment and provide supporting documentation in satisfaction of the quote submission requirements. Quotations furnished are not offers. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation nor to contract for supplies or services.

VOLUME 1 - TECHNICAL QUOTATION

Technical Understanding and Approach For each CLIN (or group of CLINs), the Vendor shall provide detailed narrative describing the approach (steps, supplies and services) to fulfill the requirement. The Vendor shall attach additional pages if necessary to provide a complete explanation of the information needed for any CLIN(s).

CLIN 0001 Software and Licenses. The Vendor shall supply software (and licenses) in accordance with SOW, Att. 2, Par. 3.1.

Proposed Software/Labor

I will be using the existing VI Monitor Plus Version 7.6.1.58 (Panasonic, Video Insight) Yes/No

I will be using and supplying a new software: (fill in)______________________________ Yes/No

Describe below how this will be accomplished:

CLIN 0002 Training. Vendor shall provide training to NARA employees in accordance with SOW, Att. 2, Par. 3.2.

Proposed Labor/Supplies (Note: If continuing with the current software vendor may indicate NA here and below)

Describe below how this will be accomplished:

CLINs 0003, 0012, 0020 Preventive Maintenance No Lift Required. The Vendor shall conduct preventive maintenance each year in accordance with SOW, Att. 2, Par. 3.3.1

_____ Vendor shall check here to propose the use of alternate maintenance record forms (in lieu of forms in Attachment 3). Vendor shall include copies of instructions and forms as part of this submission.

Proposed Equipment/Supplies/Labor

Describe below how this will be accomplished, including the number of visits per year, the estimated hours per visit, the activities to be completed each visit, and the rationale:

CLINs 0008, 0016 Preventive Maintenance Lift Required. The Vendor shall conduct preventive maintenance each year in accordance with SOW, Att. 2, Par. 3.3.2

_____ Vendor shall check here to propose the use of alternate maintenance record forms (in lieu of forms in Attachment 3). Vendor shall include copies of instructions and forms as part of this submission.

Proposed Equipment/Supplies/Labor/Lift

Describe below how this will be accomplished, including the number of visits per year, the estimated hours per visit, the activities to be completed each visit, and the rationale:

CLINs 0004, 0009, 0013, 0017, 0021 System Service and Assistance. The Vendor shall perform service and assistance in accordance with SOW, Att. 2, Par. 3.4.

Proposed Labor

Describe below how this will be accomplished:

CLIN 0005 System Update [Camera Replacement] The Vendor shall accomplish a one-time system update in accordance with SOW, Att. 2, Par. 3.5.

Proposed Equipment/Labor

Describe below how this will be accomplished (including, a specific description of cameras to be provided):

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment and During Business Hours and After Hours Service. The Vendor shall purchase and install additional cameras and/or workstations, and provide after-hours service, in accordance with SOW, Att. 2, Par. 3.6.

Proposed Equipment/Software/Labor

Describe below how this will be accomplished:

CLINs 0007, 0011, 0015, 0019 Annual Software Licenses. The Vendor shall supply annual software licenses in accordance with SOW, Att. 2, Par. 3.7.

Proposed Software/Labor

Describe below how this will be accomplished:

Provide your company’s DUNS number:

VOLUME 2 - RELEVANT PAST PERFORMANCE

Relevant Past Performance Information. The Vendor will be evaluated to assess the demonstrated quality of performance on similar work, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work.

Relevant Past Performance. The Vendor shall submit least three, and no more than five, references for relevant past performance during the last five years. The quotation must describe the Vendor’s recent and relevant corporate performance on contracts/task orders related to the description of services. Relevant contracts/task orders are those contracts/task orders that are of similar scope, magnitude, nature, and work. The Vendor’s relevant past performance information must include a detailed description of the work performed and comparability to the quoted effort. The Vendor shall demonstrate how contract/task order work is comparable to quoted effort.

List below three firms for which you have provided work similar to this:

1. Firm name:

Description of work (including duration of performance and dollar value of contract):

2. Firm name:

3. Firm name:

VOLUME 3 - PRICE QUOTATION

The Vendor shall complete the three parts of this volume:

Part A - Vendor Identification. The Vendor shall complete the Vendor Identification table below.

Part B - CLIN Cost Details. Vendor shall provide detailed equipment, software, and labor cost information for all components of each CLIN (or group of CLINs). When a cost category does not apply, the Vendor shall enter "N/A" in the appropriate field. The Vendor shall also provide Country of Origin information.

Part C - Brand Name or Equal Form. The Vendor shall complete this form if proposing the use of cameras or workstations other than the brand names specified by the Government.

Part A - Vendor Identification

RFQ Number

Vendor Name and Address

Point of Contact Name and Address

Part B - CLIN Cost Details For each CLIN (or group of CLINs), the Vendor shall provide detailed information about all elements of the total costs provided in Attachment 1, Schedule of Prices. The Vendor shall attach additional pages if necessary to provide a complete explanation of the information needed for any CLIN(s).

CLIN 0001 Software and Licenses. The Vendor shall supply software and licenses in accordance with SOW, Att. 2, Par. 3.1.

Proposed Software /Supplies: $_______________________ (detail license costs below)

Labor:

Rate per hour $____________ multiplied by number of hours ____________ equals

Total labor cost $ _____________

Total cost for this item = $__________________________

CLIN 0002 Training. Vendor shall provide training to NARA employees in accordance with SOW, Att. 2, Par. 3.2. (Note: If not provided indicate N/A below)

Labor:

Rate per hour $____________ multiplied by number of hours ____________ equals

Total cost for this item = $__________________________

CLINs 0003, 0012, 0020 Preventive Maintenance No Lift Required. The Vendor shall conduct annual preventive maintenance in accordance with SOW, Att. 2, Par. 3.3.1.

Proposed Equipment: $_________________________ (detail costs below)

Proposed Supplies: $_________________________ (detail license costs below)

Labor:

Total cost for CLIN 0003 = $__________________________

Total cost for CLIN 0012 = $__________________________

Total cost for CLIN 0020 = $__________________________

CLINs 0008, 0016 Preventive Maintenance Lift Required. The Vendor shall conduct annual preventive maintenance in accordance with SOW, Att. 2, Par. 3.3.2

Proposed Equipment (e.g. Lift): $_________________________ (detail costs below)

Proposed Supplies: $_________________________ (detail license costs below)

Labor:

Total cost for CLIN 0008 = $__________________________

Total cost for CLIN 0016 = $__________________________

If a Vendor wishes to propose a preventive maintenance reporting method in place of the forms provided in Attachment 3, Preventive Maintenance Checklists, the Vendor shall provide copies of all pertinent instructions and forms as part of this submission.

CLINs 0004, 0009, 0013, 0017, 0021 System Service and Assistance. The Vendor shall perform service and assistance in accordance with SOW, Att. 2, Par. 3.4..

Labor:

Total cost for CLIN 0004 = $__________________________

Describe how costs for Option Years are determined

Total cost for CLIN 0009 = $__________________________

Total cost for CLIN 0013 = $__________________________

Total cost for CLIN 0017 = $__________________________

Total cost for CLIN 0021 = $__________________________

CLIN 0005 One Time Camera Replacement of Five (5) Exterior Digital Cameras. The Vendor shall accomplish a one-time system camera renewal in accordance with SOW, Att. 2, Par. 3.5.

Proposed Equipment: $_________________________ (detail costs below)

- Cameras, 1 Description ____________________________________________________$___________ 2 Description ____________________________________________________$___________ 3 Description ____________________________________________________$___________ 4 Description ____________________________________________________$___________ 5 Description ____________________________________________________$___________

- Other, itemized

Proposed Software /Supplies: $_________________________ (detail license costs below)

Labor:

Rate per hour $ ____________ multiplied by number of hours ____________ equals

Total cost for this item = $__________________________

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment and During Business Hours and After-hours Service. The Vendor shall purchase and install surveillance cameras, workstations, a server, or other system parts and provide during business hours and after-hours service, in accordance with SOW, Att. 2, Par. 3.6.

For CLIN 0006, provide detail of cost development (equipment, labor, and markup) for each item:

Additional Equipment and During Business Hours and After Hours Service. In accordance with SOW, Att. 2, Par. 3.6, the Vendor shall purchase and install additional cameras and/or workstations and other repair parts and shall provide service after business hours or during business hours for services not provided for elsewhere in the contract.

For Par. 3.6.1, enter inclusive prices:

For Par. 3.6.2 enter markup percentage for unpriced items in the two paragraphs below:

For Par. 3.6.2.1 enter markup percentage for misc. parts:

For Par. 3.6.2.2 enter markup percentage for server:

The Government does not guarantee that any additional equipment will be ordered.

For Par. 3.6.3, enter hourly after-hours rates:

For Par. 3.6.4, enter hourly rates:

For CLIN 0010, provide detail of cost development (equipment, labor, and markup) for each item:

Additional Equipment and During Business Hours and After Hours Service. In accordance with SOW, Att. 2, Par. 3.6, the Vendor shall purchase and install additional cameras and/or workstations and other repair parts and shall provide service after business hours or during business hours for services not provided for elsewhere in the contract.

For Par. 3.6.1, enter inclusive prices:

For Par. 3.6.3, enter hourly after-hours rates:

For CLIN 0014, provide detail of cost development (equipment, labor, and markup) for each item:

Hours and After Hours Service. In accordance with SOW, Att. 2, Par. 3.6, the Vendor shall purchase and install additional cameras and/or workstations and other repair parts and shall provide service after business hours or during business hours for services not provided for elsewhere in the contract.

For Par. 3.6.1, enter inclusive prices:

For Par. 3.6.3, enter hourly after-hours rates:

For CLIN 0018 provide detail of cost development (equipment, labor, and markup) for each item:

Additional Equipment and During Business Hours and After Hours Service. In accordance with SOW, Att. 2, Par. 3.6, the Vendor shall purchase and install additional cameras and/or workstations and other repair parts and shall provide service after business hours or during business hours for services not provided for elsewhere in the contract.

For Par. 3.6.1, enter inclusive prices:

For Par. 3.6.3, enter hourly after-hours rates:

For CLIN 0022, provide detail of cost development (equipment, labor, and markup) for each item:

Additional Equipment and During Business Hours and After Hours Service. In accordance with SOW, Att. 2, Par. 3.6, the Vendor shall purchase and install additional cameras and/or workstations and other repair parts and shall provide service after business hours or during business hours for services not provided for elsewhere in the contract.

For Par. 3.6.1, enter inclusive prices:

For Par. 3.6.3, enter hourly after-hours rates:

Total cost for each CLIN = $____NTE $10,000______________________

CLINs 0007, 0011, 0015, 0019 Annual Software Licenses Renewals. The Vendor shall supply annual software licenses renewals in accordance with SOW, Att. 2, Par. 3.7.

Proposed Software: $_________________________ (Provide detailed license costs below, including number of licenses and cost per license)

Labor:

Total cost for CLIN 0007 = $__________________________

Total cost for CLIN 0011 = $__________________________

Total cost for CLIN 0015 = $__________________________

Total cost for CLIN 0019 = $__________________________

COUNTRY OF ORIGIN

In the table below, the Vendor shall indicate the Country of Origin for all items being furnished under this request for quotation that are not of domestic origin.

of Origin

CLIN 0001

System Software

CLIN 0005

System Update [Camera Replacement]

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment

CLINs 0007, 0011, 0015, 0019 Annual Software License Renewal

BRAND NAME OR EQUAL FORM

Vendor proposing an alternate solution (under CLINs 0005, 0006, 0010, 0014, 0018, and/or 0022) shall ensure it meets the salient features listed below. Vendor shall complete the table below for any quoted item that is the equivalent of the brand name product, entering the specifications to demonstrate how the equivalent offer meets the criteria. Entries such as “Meets” or “Will Comply” are not acceptable and will result in Vendor Quote disqualification. Vendors providing the brand name shall indicate on the form below and leave the rest of the form blank.

BRAND NAME PRODUCT:

[Panasonic Camera: (1 Unit) 265 PTZ-PART #:WV-X6531N circle YES/NO

OR EQUAL MODEL:_________________________________________________________

VENDOR’S EQUIVALENT PRODUCT:

Focus range 4.25-170 mm

BRAND NAME PRODUCT:

[Panasonic Camera: (3 Units) 360 Part #: WV-X8570N circle YES/NO

VENDOR’S EQUIVALENT PRODUCT:

Focus range 4.6 mm

BRAND NAME PRODUCT:

[Panasonic Camera: (1 Unit) High Resolution Bullet Camera, Part #: WV-S1572L circle YES/NO

VENDOR’S EQUIVALENT PRODUCT:

Focus range 1 m

Vendor shall complete and return the certification below with its quote:

9. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-

232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-

232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

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