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DRAFT RFP for H-1 Training Device Modernization Program Procurement, Upgrades to AH-1Z and UH-1Y Flight Training Devices
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CUISOW 210044
11 April 2022
CUISOW 210044
11 April 2022

CUI

SOW 210044

11 April 2022

STATEMENT OF WORK

FOR

UNITED STATES MARINE CORPS

H-1 TRAINING DEVICES

TRAINING DEVICE MODERNIZATION

Prepared by

NAVAL AIR WARFARE CENTER

TRAINING SYSTEMS DIVISION

For

DEPARTMENT OF THE NAVY,

PROGRAM EXECUTIVE OFFICE (PEO)

AVIATION COMMON SYSTEMS AND COMMERICAL SERVICES (CS)/PMA-205

NAVAL AVIATION TRAINING SYSTEMS AND RANGES

DISTRIBUTION STATEMENT D: Distribution authorized to Department of Defense (DoD) and US DoD Contractors only; (Administrative and Operational Use Only) (10 February 2022). Other requests shall be referred to Department of Navy, PEO (CS)/PMA-205, 47123 Buse Road, RADM William A. Moffett Building, Patuxent River, Maryland, 20670-1547

Controlled by: Department of Navy
Controlled by: NAWCTSD
CUI Category: CTI, CONTRACT
Distribution/Dissemination Control: FEDCON

POC: Steve Coln, stephen.c.coln.civ@us.navy.mil

SOW 170032D
17 June 2020

ii

CUI

Revision History

Revision
Affected Paragraph(s)
Changes
CUISOW 210044
11 April 2022

SOW 170032D

17 June 2020

Table of Contents

SectionTitlePage
1.SCOPE1
1.1Definitions1
1.1.1Commercial Item1
1.1.2Initial Support Kit (ISK)1
1.1.3Non-Developmental Item (NDI)2
1.1.4Electromagnetic Environment (EME)2
1.1.5Electromagnetic Compatibility (EMC)2
1.1.6Electromagnetic Interference (EMI)2
1.1.7Electrostatic Discharge (ESD)2
1.1.8Lightning Effects2
1.1.9Electrical Bonding2
1.1.10Modifications3
1.1.11Optical Surfaces3
2.APPLICABLE DOCUMENTS3
2.1Government Documents3
2.2Non-Government Documents5
3.REQUIREMENTS6
3.1General6
3.1.1Program Management6
3.1.1.1Program Planning7
3.1.1.1.1Life Cycle Model Management7
3.1.1.1.2Infrastructure Management7
3.1.1.1.3Program Assessment and Control7
3.1.1.1.4Program Decision Management7
3.1.1.1.5Work Planning and Scheduling7
3.1.1.3Integrated Product Teams (IPTs)8
3.1.1.4Risk Management8
3.1.1.5Quality Management9
3.1.1.5.1Control of Government-Furnished Equipment (GFE)9
3.1.1.5.2GFE Tracking and Reporting Requirements9
3.1.1.5.3Use of Contractor’s Inspection Equipment10
3.1.1.6Configuration Management (CM)10
3.1.1.6.1Change Management10
3.1.1.6.2Configuration Status Accounting10
3.1.1.6.3Configuration Audits10
3.1.1.7Information Management10
3.1.1.7.1Online Information Exchange11
3.1.1.7.2Data Management11
3.1.1.8Program Measurement11
3.1.2Security11
3.1.2.1Classified Processing and Access to Classified Systems11
3.1.2.2Operations Security (OPSEC)12
3.1.2.3Unclassified Contractor-Owned Network Security - Safeguarding of Unclassified Controlled Technical Information13
3.1.2.4Cyber Incident and Compromise Reporting13
3.1.2.5Access to DoD Installations, Government Information, and IT Systems - Personnel Security Background Checks13
3.1.2.6Personnel Security – Background Checks14
3.1.2.7International Traffic and Arms Regulation14
3.1.2.8Personnel Security – Reporting of Adverse or Derogatory Information related to Contractors14
3.1.2.9Government-Issued Personal Identification Credentials14
3.1.2.10Contractor “Out-processing” Policy14
3.1.2.11Supply Chain Risk Management (SCRM) For National Security Systems15
3.1.2.12Protection of Critical Program Information (CPI)15
3.1.2.13Transmission of CUI via e-mail15
3.1.2.14Transmission of Controlled Unclassified Information (CUI) via DoD SAFE.15
3.1.3Cybersecurity16
3.1.3.1Initial Cybersecurity RMF Meeting16
3.1.3.2Cybersecurity Certification and Accreditation Support16
3.1.3.3Cybersecurity Compliance17
3.1.3.4Cybersecurity Vulnerability Management Program (CVMP)17
3.1.3.5Cybersecurity Training17
3.1.3.6Contractor Cybersecurity Training and Certification17
3.1.4Telephone/Internet Access17
3.2Detailed Tasks17
3.2.1Trainer Modification Tasks17
3.2.1.1Pre-existing Training System Deficiencies18
3.2.1.2Computational Systems18
3.2.1.2.1Operating System Upgrades18
3.2.1.2.2Computational System Upgrade and Replacement18
3.2.1.2.3Input/Output (I/O) Subsystems Modification18
3.2.1.2.4KVM Upgrade18
3.2.1.3Visual System18
3.2.1.3.1Visual System Tasks Applicable to All Devices18
3.2.1.3.1.1Visual Display System (VDS) Display Devices, Components, and Interfaces Replacement and Modifications18
3.2.1.3.1.2Image Generator (IG) Replacement and Associated Hardware and Software Modifications18
3.2.1.3.1.3Visual and Sensor Databases (DBs), Moving Models (MMs), and Alignment and Test Patterns (A&TPs) Content and Associated Software Modifications19
3.2.1.3.1.3.1Deliverable Runtime Visual and Sensor DBs, MMs, and A&TPs19
3.2.1.3.1.3.1.1Visual and Sensor DBs, MMs, and A&TPs Purposely Published for this TDM from Government-Furnished and Contractor-Provided Source Data19
3.2.1.3.1.3.1.2Visual and Sensor DBs, MMs, and A&TPs from Existing, Contractor-Provided Runtime Products19
3.2.1.3.1.3.2Deliverable Visual and Sensor DBs, MMs, and A&TPs Source Data20
3.2.1.3.1.3.3Synthetic Environment Database Design Document (SEDDD)20
3.2.1.3.2Visual System Tasks Applicable to Specific Devices20
3.2.1.3.2.1Display Device Surface Cleaning20
3.2.1.3.2.22F196-1 Collimating Mirror Evaluation20
3.2.1.3.2.3AH-1Z FTD (Device 2F227-2) display screen gain coating refurbishment21
3.2.1.4Link 1621
3.2.1.5Daily Operational Readiness Test (DORT)21
3.2.1.6Instructor–Operator Station (IOS)21
3.2.1.6.1IOS Software21
3.2.1.6.2IOS Monitor Replacement21
3.2.1.6.3IOS Monitor Upgrade21
3.2.1.7Cockpit and Flight Controls21
3.2.1.7.1Cockpit Electromagnetic Mapping21
3.2.1.7.2Multi-Functional Display (MFD)21
3.2.1.7.3Cockpit Monitoring System (CMS)21
3.2.1.7.3.1CMS Helmet Mounted Sight Display (HMSD) symbology22
3.2.1.7.4Aero Models22
3.2.1.7.4.1COPTER Government Purpose Rights (GPR) Aero Model22
3.2.1.7.4.2Manned Flight Simulator (MFS) Aero Model22
3.2.1.7.5Throttles22
3.2.1.7.5.1Trainers with OEM aircraft collective/throttle inceptors.22
3.2.1.7.5.2Trainers with Non-OEM aircraft collective/throttle inceptors.22
3.2.1.7.6Control Loading System (CLS) Upgrade and Refurbishment23
3.2.1.7.7Secondary Motion System (six DOF Cockpit Shaker)23
3.2.1.7.7.1Secondary Motion Engineering Analysis Study23
3.2.1.7.7.2Secondary Motion Refurbishment24
3.2.1.7.8Cockpit Jump Seat24
3.2.1.7.9Safety Rails24
3.2.1.7.102F215-1 Motion System24
3.2.1.8External Light Panels24
3.2.1.9Simulated Winds24
3.2.1.10Automated Test Guide (ATG) Modification24
3.2.1.11External Load Aerodynamics25
3.2.1.12USMC Tactical Environment Network (TEn) Integration25
3.2.1.13Use of Government Furnished ASTi Models25
3.2.1.14Trainer Containerization and Relocation25
3.2.2Systems Engineering Processes25
3.2.2.1System Requirements Definition25
3.2.2.2System Requirements Analysis25
3.2.2.3Traceability26
3.2.2.4System Architectural Design26
3.2.2.5Software Requirements Analysis26
3.2.2.6Software Architectural Design26
3.2.2.7Software Product Design27
3.2.2.8System Integration27
3.2.2.9System Qualification Testing27
3.2.2.10Device Transition27
3.2.2.10.1Cold Start Process27
3.2.2.10.1.1Software Product Execution27
3.2.2.10.1.2Media and Storage Devices28
3.2.2.10.1.3Software Media Marking28
3.2.2.11System Validation28
3.2.2.12Electromagnetic Environmental Effects (E3) Engineering28
3.2.2.13Reliability and Maintainability (R&M) Engineering29
3.2.2.13.1Failure Reporting, Analysis and Corrective Action System (FRACAS)29
3.2.2.13.2R&M Predictions29
3.2.2.14Human Factors Engineering (HFE)29
3.2.3Conferences and Reviews30
3.2.3.1Post Award Conference (PAC)30
3.2.3.1.1Logistics Guidance Conference (LGC)31
3.2.3.1.2Technical Documentation Orientation Conference (TDOC)31
3.2.3.1.3PAC Entry Criteria31
3.2.3.1.4PAC Completion Criteria32
3.2.3.2Technical Interchange Meetings (TIMs)32
3.2.3.3Systems Engineering Technical Reviews (SETR)32
3.2.3.3.1System Requirements Review-II/System Functional Review (SRRII/SFR)32
3.2.3.3.1.1SRR-II/SFR Entry Criteria33
3.2.3.3.1.2SRR-II/SFR Completion Criteria33
3.2.3.3.2Preliminary Design Review (PDR)34
3.2.3.3.2.1PDR Entry Criteria35
3.2.3.3.2.2PDR Completion Criteria35
3.2.3.3.3Critical Design Review (CDR)35
3.2.3.3.3.1CDR Entry Criteria36
3.2.3.3.3.2CDR Completion Criteria37
3.2.3.3.4TRR Conferences37
3.2.3.4Program Management IPT Meetings37
3.2.3.5In-Process Reviews37
3.2.3.6Working Groups (WGs)38
3.2.3.6.1Database Working Groups (DBWGs)38
3.2.3.6.2Wind, Turbulence and Reduced Visibility Environment (RVE) Working Groups (WTRVEWGs)38
3.2.3.7Training System Sparing Product Data (TSSPD)39
3.2.3.8Provisioning Item Selection Conference (PISC)39
3.2.3.8.1PISC Entry Criteria39
3.2.3.8.2PISC Completion Criteria39
3.2.3.9Technical Documentation IPR40
3.2.3.10Technical Documentation (TD) In-Process Reviews (TD IPR)40
3.2.3.11Integrated Logistics Support Verification (ILSV) Conference40
3.2.4Commercial and Non-Developmental Items (CaNDI)40
3.2.4.1Provisioned Items41
3.2.5Parts Standardization41
3.2.5.1Parts Management41
3.2.5.1.1Exempt Hardware41
3.2.6System Safety Tasks41
3.2.6.1Safety Assessment (SA)41
3.2.7Product Assurance Audits and Inspections42
3.2.8Test and Evaluation (T&E)42
3.2.8.1Responsibility for Tests42
3.2.8.2Test Authority42
3.2.8.3T&E Program Planning43
3.2.8.4Test Resources and Facilities43
3.2.8.5Test Methods43
3.2.8.6Test Criteria43
3.2.8.7Tolerance Data44
3.2.8.8Alignment44
3.2.8.9Testing Interruptions due to Safety Concerns44
3.2.8.10Test Suspension44
3.2.8.11Test Log44
3.2.8.12Changes During Testing45
3.2.8.12.1Software Changes During Government Testing45
3.2.8.13Changes After Testing45
3.2.8.14T&E Technical Issue Report System45
3.2.8.14.1System Trouble Report (STR)45
3.2.8.14.2Discrepancy Review Board (DRB)46
3.2.8.14.2.1System Trouble Report Adjudication46
3.2.8.14.3Test Reporting46
3.2.8.15T&E Program Components46
3.2.8.15.1Baseline Configuration Audit (BCA)47
3.2.8.15.2On-site Pre-modification Inspection47
3.2.8.15.3DT-C1 Contractor Preliminary Inspection (CPI)47
3.2.8.15.4Test Readiness Review48
3.2.8.15.4.1TRR Entry Criteria48
3.2.8.15.4.2TRR Completion Criteria49
3.2.8.15.5Conformance Inspections50
3.2.8.15.5.1Functional Configuration Audit50
3.2.8.15.5.1.1IT-C1 (Integrated Final Inspection)50
3.2.8.15.5.1.1.1IT-C1 (IFI) Completion Criteria51
3.2.8.15.5.2Physical Configuration Audit (PCA)51
3.2.8.15.5.2.1Final PCA (FPCA)52
3.2.8.15.5.2.1.1Final PCA Entry/Completion Criteria52
3.2.9Integrated Logistics Support (ILS) Program53
3.2.9.1Maintenance Planning (MP)54
3.2.9.2Maintenance Concept54
3.2.9.3Maintenance Concept Skill Requirements54
3.2.9.4Training System Maintenance and Provisioning Factors54
3.2.9.5Inventory Management55
3.2.9.6Technical Documentation (TD) and Technical Manuals (TMs)55
3.2.9.6.1Validation of TD and TMs55
3.2.9.6.2Verification of TMs55
3.2.9.7Instructor-Operator Training55
3.2.9.8Maintenance Training (Device Maintainer Training)56
3.2.9.9Original Equipment Manufacture Training (OEM)56
3.2.9.10Initial Operational Capability (IOC)57
3.2.9.10.1On-Site IOC57
3.2.9.10.2Contractor Personnel Responsibilities57
3.2.9.10.3Replenishment58
3.2.9.10.4Depot Repair of Items58
3.2.9.10.5On-site Reporting58
3.2.9.11Material Support58
3.2.9.11.1Logistics Product Data (LPD)58
3.2.9.11.1.1Engineering Data for Provisioning58
3.2.9.12Initial Support Kit (ISK)59
3.2.9.12.1Buy Through the Prime59
3.2.9.12.2Failed Spare Items59
3.2.9.13Obsolescence Management/Diminishing Manufacturing Sources Material Shortages (DMSMS)59
3.2.9.13.1Obsolescence Management Planning59
3.2.9.13.2Bill of Materials (BOM) for Logisitics and Supply Chain Risk Management60
3.2.10Facility Requirements60
3.2.10.1Site Survey60
3.2.10.2Facilities Modification60
3.2.10.3Grounding61
3.2.10.4Product Installation61
3.2.10.5Removal/Disposal of Excess Equipment and Hazardous Material61
3.2.10.6Facility Repairs61
3.2.10.7Disposal of Debris61
3.2.10.8Product Installation Support61
3.2.10.9Safety62
3.2.11IUID Assignment62
CUISOW 210044
11 April 2022
CUISOW 210044
11 April 2022

Table of Contents Section Title Page iii

CUI

CUI

Statement of Work For The United States Marine Corps Training Devices AH-1Z and UH-1Y Training Device Modernization (TDM)

1. SCOPE

The purpose of the TDM is to increase training systems supportability, reduce total life cycle support costs and obsolescence, and enhance flight crew training. This statement of work (SOW) establishes the contractor tasks to upgrade, modify, design, test, deliver, and produce H-1 Flight Training Devices (FTDs) and Full Flight Simulator (FFS) for the following devices:

a. 2F196-1 UH-1Y FTD, Marine Corp Air Station (MCAS) New River, NC;

b. 2F197B-2 AH-1Z FTD, MCAS New River, NC;

c. 2F226-1 UH-1Y FTD, MCAS New River, NC;

d. 2F227-2 AH-1Z FTD, MCAS New River, NC;

e. 2F196B-3 UH-1Y FTD, MCAS Kanoehe Bay, HI;

f. 2F227-1 AH-1Z FTD, MCAS Kanoehe Bay, HI;

g. 2F226-2 UH-1Y FTD, MCAS Belle Chasse LA;

h. 2F227-4 AH-1Z FTD, MCAS Belle Chasse, LA

i. 2F196B-4 UH-1Y FTD, MCAS McGuire, NJ;

j. 2F227-3 AH-1Z FTD, MCAS McGuire, NJ;

k. 2F196B-2 UH-1Y FTD, MCAS Camp Pendleton, CA;

l. 2F197-1 AH-1Z FTD, MCAS Camp Pendleton, CA;

m. 2F206-1 UH-1Y FTD, MCAS Camp Pendleton, CA;

n. 2F215-1 AH-1Z FFS, MCAS Camp Pendleton, CA;

o. 2F226-3 UH-1Y FTD, MCAS Futenma, JP; and

p. 2F227-5 AH-1Z FTD, MCAS Futenma, JP.

Definitions The following definitions apply to this SOW.

Commercial Item Commercial Item is defined in the Federal Acquisition Regulations (FAR), Part 2.101.

Initial Support Kit (ISK) The ISK includes

a. Spares (repairable items) and repair parts that are manufactured, subcontracted, or modified by the prime contractor having the design control responsibility.

b. Spares that support vendor hardware utilized by the device, which can be procured on the open market or from established sources and for which the prime contractor is not the design activity.

c. Support items that are not an integral part of the end item, but are required to inspect, test, calibrate, service, repair, or overhaul the end item, which are manufactured, subcontracted, or modified by the prime contractor having the design control responsibility.

d. Items required for support of the trainer system (excluding common hand tools), which can be procured on the open market or from established sources and for which the prime contractor is not the design activity.

Non-Developmental Item (NDI) NDI is defined in the FAR, Part 2.101. Trainer-Peculiar Equipment (TPE). The following types of equipment are defined as TPE:

a. Trainer equipment which has not been classified by the Government as a Commercial Item, Government-Furnished Equipment (GFE), NDI, or Contractor Acquired Operational Equipment (CAOE).

b. Commercial Item, NDI, GFE, or CAOE, that

(1) needs other than minor modifications (see FAR, Part 2.101) or modifications which are not of a type customarily available in the commercial marketplace to meet the requirements of the contract; or

(2) does not have sufficient existing product documentation for the Government logistic support.

Electromagnetic Environment (EME) Any electromagnetic disturbance, induced intentionally or unintentionally, that interrupts, obstructs, or otherwise degrades or limits the effective performance of electronics and electrical equipment.

Electromagnetic Compatibility (EMC) The ability of all equipment and systems to co-exist and operate in their intended operational environments without causing or suffering unintentional performance degradations or harmful reactions as a result of electromagnetic interference.

Electromagnetic Interference (EMI) Any electrical or electromagnetic phenomenon, either natural or synthetic, either radiated or conducted, which results in unintentional and undesirable responses from, or performance degradation or malfunction of, electronic equipment.

Electrostatic Discharge (ESD) Static electricity is defined as an electrical charge caused by an imbalance of electrons on the surface of a material. This imbalance of electrons produces an electric field that can be measured (>= 35kV) and that can influence other objects at a distance. ESD is defined as the transfer of charge between bodies at different electrical-potentials.

Lightning Effects Lightning is hazardous to systems. Lightning effects can be direct (physical) or indirect (electromagnetic). Direct effects such as burning and eroding, blasting, and structural damage are visible. Indirect effects result from the interaction of the EM-fields with subsystems and equipment within the system.

Electrical Bonding Electrical bonding is the establishment of a low-impedance path between two conductive surfaces. This path may be between two points on a system ground-plane or between ground references and a component, circuit or structural element.

Modifications The term “modification” refers to changes made to update and upgrade training device hardware and software. Although the terms “modification”, “update”, and “upgrade” are sometimes used interchangeably, at other times the latter two are used specifically to differentiate between obsolescence- and performance-driven modifications. The context in which the terms are used conveys the intent.

0.1.1 Optical Surfaces

Optical surfaces are the display device reflective and transmissive surfaces in the optical path, such as collimating mirrors, chin and side window fold mirrors, back projection screens, front and rear projection screens.

APPLICABLE DOCUMENTS

The following documents of the issue listed form a part of this SOW to the extent specified herein. In the event of a conflict between documents referenced herein and the contents of this SOW, the contents of this SOW take precedence. Nothing in this SOW, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained.

Government Documents

SPECIFICATIONS:

Naval Air Warfare Center Training Systems Division (NAWCTSD)

PRF 200037
-
Performance Specification For United States Marine Corps H-1 Training Devices AH-1Z and UH-1Y

OTHER PUBLICATIONS:

Chief of Naval Operations (OPNAV) Instructions

OPNAVINST 11010.20H
-
Navy Facilities Projects, CH-1 dated 25 Jun 2015

(Copies of OPNAV issuances are available from https://www.secnav.navy.mil/doni/opnav.aspx)

Code of Federal Regulations (CFR)
22 CFR, Parts 120 - 130
-
Foreign Relations, Chapter I - Department of State, Subchapter M - International Traffic in Arms Regulations

(The above regulations are available at http://www.ecfr.gov/current/title-22/chapter-I/subchapter-M)

29 CFR 1910
-
Occupational Safety and Health Standards
29 CFR 1910.147
-
The control of hazardous energy (lockout/tagout)

(OSHA standards are downloadable from https://www.osha.gov/law-regs.html)

Defense Federal Acquisition Regulations Supplement (DFARS)
DFARS 252.204-7012
-
Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT 2016)
DFARS 252.211-7003
-
Item Identification and Valuation (Aug 2008)
DFARS 252.239.7018
-
Supply Chain Risk (Oct 2015)

(DFARS Clauses are downloadable from https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses)

Department of the Army Manuals
EM-385-1-1
-
US Army Corp of Engineers Safety and Health Requirements Manual, 30 Nov 2014

(Manual is available at: https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/)

Department of Defense (DoD) Handbooks
MIL-HDBK-217F, Notice 2
-
Reliability Prediction of Electronic Equipment
MIL-HDBK-472, Notice 1
-
Maintainability Prediction

(Copies of the above handbooks are available at http://quicksearch.dla.mil or from the Standardization Document Order Desk, 700 Robbins Ave., Bldg 4D, Philadelphia, PA 19111-5094.)

DoD, Presidential Department of the Navy (DoN), National Institute of Standards and Technology (NIST) and Committee on National Security Systems (CNSS) Security and Cybersecurity Directives, Instructions, Manuals, National Security Decision Directives (NSSD), and Special Publications (SP)

CNSSD-505
-
Supply Chain Risk Management (SCRM), dated 7 Mar 2012
NIST SP 800-53 Revision 5
-
Security and Privacy Controls for Federal Information Systems and Organizations, dated September 2020
CNSSI 1253
-
Committee on National Security Systems (CNSS) Instruction No. 1253, Security Categorization and Control Selection for National Security Systems, dated 27 Mar 2014
DoDI 5200.39
-
Critical Program Information (CPI) Identification and Protection Within Research, Development, Test, and Evaluation (RDT&E), dated 28 May 2015
DoD 5220.22-M
-
National Industrial Security Program Operating Manual, dated 18 May 2016
DODI 8500.01
-
Cybersecurity, dated 14 March 2014, Incoporating Change 1, Effective 7 October 2019
DODI 8510.01
-
Risk Management Framework (RMF) for DoD Information Technology (IT) – Incorporating Change 3, dated 29 December 2020
DoDI 8520.02
-
Public Key Infrastructure (PKI) and Public Key (PK) Enabling, dated 24 May 2011
DoD 8570.01-M
-
Information Assurance Workforce Improvement Program,

dated 19 Dec 2005 (w/CH4 of 10 Nov 2015)

NIST SP 800-147B
-
BIOS Protection Guidelines for Servers, dated August 2014
Federal Acquisition Regulations (FAR)
FAR 52.204-9
-
Personal Identity Verification of Contractor Personnel
FAR 52.222-54
-
Employment Eligibility Verification

(FAR Clauses are downloadable from https://www.acquisition.gov/far/part-52)

Marine Corps Orders (MCO)
MCO 11000.5
-
Facilities Sustainment, Restoration, and Modernization Program, dated 3 Jun 2016

(Above document is available at: http://www.marines.mil/News/Publications/MCPEL/Electronic-Library-Display/Article/900704/mco-110005/)

Naval Air Systems Command (NAVAIR Instructions)
NAVAIRINST 4355.19E
-
Systems Engineering Technical Reviews, dated 6 Feb 2015
NAVAIRINST 3960.4
-
Project Test Plan Policy, dated 9 April 2013
NAVAIR M – 3960.4
-
Test Planning Manual Version 2.0, dated 10 December 2018
NAVAIR M - 3905.1
-
Test Reporting Manual, dated 22 May 2017
NAVAIRINST 5000.21B
-
Naval Syscom Risk Management Policy

(NAVAIR Instructions are downloadable from https://directives.navair.navy.mil)

PMA205 Documents

PMA205 CM Plan
-
Configuration Management Plan H-1 Light/Attack Helicopter Program, Rev C dated May 2014

The above document will be provided as Government-Furnished Information (GFI)

NAWCTSD

TMCR 17-18
-
Technical Manual Contract Requirements (TMCR) - Training Device Modernization (TDM), 10 August 2017

The above documents will be provided as GFI

Tactical Environment (TEn) Documents NAVAIR 28-TEN6.2-INS-01 - Overview and Installation Guide, 20 March 2018 The above documents will be provided as GFI

United States (U.S.) Code

Title 10, Section 2451 - 2456
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Defense Standardization Program

(U.S Code is downloadable from http://uscode.house.gov/search/criteria.shtml)

Whole Building Design Guide -

DOD Unified Facilities Criteria (UFC) http://wbdg.org/ffc/dod/unified-facilities-criteria-ufc

US Office of Personnel Management (OPM)
OPM Memorandum
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Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12, dated 31 July 2008

(The above document is downloadable from https://www.chcoc.gov/sites/default/files/final-credentialing-standards.pdf)

Non-Government Documents

INDUSTRY STANDARDS

American National Standards Institute (ANSI)/American Society for Quality (ASQ)

ANSI/ASQ Q9000-2015
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Quality Management Systems - Fundamentals and Vocabulary
ANSI/ASQ Q9001-2015
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Quality Management Systems - Requirements
ANSI/ASQ Q9004-2009
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Quality Management Systems - Guidelines for Performance Improvements

(Copies of the above documents are available from www.ansi.org)

ANSI/Institute of Electrical and Electronics Engineers (IEEE)
IEEE Std 29148-2018
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IEEE Guide for Developing System Requirements Specifications
IEEE Std 12207-2017, 2nd Edition
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Systems and Software Engineering – Software Life Cycle Processes
ISO/IEC/IEEE Std 15288-2015, 1st Edition
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Systems and Software Engineering – System Life Cycle Processes
IEEE Std 15939-2017
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Adoption of ISO/IEC 15939:2007 - Systems and Software Engineering - Measurement Process
ISO/IEC/IEEE 24748-1, 1st Edition 2018
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Systems and Software Engineering- Life Cycle Management Part I: Guidelines for Life Cycle Management,

(Copies of this document are available from www.ieee.org)

National Fire Protection Association (NFPA)
NFPA 70
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National Electrical Code, current version

NFPA-70E

NFPA-75

Standard for Electrical Safety in the Workplace, current edition Standard for the Fire Protection of Information Technology Equipment

(Copies of this document are available from http://www.nfpa.org/Catalog/)

SAE International/ Electronic Industries Alliance (EIA)
SAE/EIA-649-1 2014
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Configuration Management Requirements for Defense Contracts

(Copies of the above document are available from www.ansi.org)

REQUIREMENTS

General Program Management The contractor shall

a. organize, coordinate, and control the program activities to ensure compliance with the contract requirements and the timely delivery of the required product and services;

b. provide the necessary program management, systems engineering, design engineering, materials, services, equipment, facilities, testing, technical, logistics, manufacturing, and clerical support for the efforts described in this SOW and specification PRF 20037;

c. measure, monitor, and assess the progress of the work performed and costs incurred under the contract; and

d. prepare the Contractor’s Progress, Status, and Management Report (CPSMR) in accordance with (IAW) the Contract Data Requirements List (CDRL).

Program Planning The contractor shall perform program planning processes IAW section 6.3.1.3 of IEEE Std 12207-2017;

develop, document, manage, and apply an Integrated Master Schedule (IMS) that presents the contractor’s and subcontractor’s plans and schedules to meet the requirements of the contract;

develop and document a tiered scheduling system showing the program milestones, prerequisite events, critical paths, conferences, reviews, data submittals, and deliveries;

construct the IMS to ensure that the program milestones are met and to ensure that deliveries meet the requirements of the contract;

perform analyses of the IMS tasks, compare the IMS tasks to the schedule baseline, report potential or existing problem areas, and recommend corrective actions to eliminate or reduce schedule impact;

use the IMS as a day-to-day execution tool and to periodically assess progress in meeting program requirements; and prepare the IMS as part of the Integrated Program Management Report (IPMR) IAW the CDRL.

Life Cycle Model Management The contractor shall perform life cycle model management at the program level IAW IEEE Std 12207-2017, section 6.2.1.

Infrastructure Management The contractor shall perform infrastructure management at the program level IAW the organizational implementation standards in IEEE Std 12207-2017, section 6.2.2.

Program Assessment and Control The contractor shall define, document, manage, and apply program assessment and control IAW IEEE Std 12207-2017, section 6.3.2.

Program Decision Management The contractor shall define, document, manage, and apply a program decision management process IAW IEEE Std 12207-2017, section 6.3.3.

Work Planning and Scheduling The contractor shall

a. develop, implement, control, and maintain an IMS—updated, statused, and reported monthly—which presents the contractor’s plans and schedules to meet the contractual requirements;

b. document the planning and scheduling effort, related Government responsibilities, and the interaction for the efforts required for development and delivery of the training products;

c. develop and document a scheduling system showing program milestones and prerequisite events, conferences, reviews, data submittals, Government trainers down time, Government facility readiness dates, and deliveries;

d. integrate all required deliverables and subcontractor schedules into the contractor’s IMS;

e. construct the IMS to ensure that the program milestones are met and to ensure that all deliveries meet the contractual requirements;

f. ensure contractor schedule information delivered to the Government or presented at program reviews shall originate from the IMS;

g. perform analyses of the IMS tasks, compare the IMS tasks to the schedule baseline, report potential or existing problem areas, and recommend corrective actions to eliminate or reduce schedule impact;

h. revise the IMS to reflect requirement changes that occur during the course of performance; and

i. use the IMS as a day-to-day execution tool and to periodically assess progress in meeting program requirements.

0.1.1.1 Subcontractor Management and Reporting

The contractor shall

a. manage all subcontracts, including those for a firm-fixed-price (FFP);

b. ensure the timely award of applicable subcontracts and the integration of subcontractor’s plans into the appropriate schedules with sufficient detail;

c. monitor each subcontractor’s staffing plans, including the execution of those staffing plans at the required levels with the required skills;

d. reserve the right for the contractor and Government to send personnel into the subcontractor’s facilities to monitor and evaluate subcontracted activities; and

e. ensure that the subcontractor’s efforts are accomplished per the contractual requirements, including the requirements for technical, quality, configuration management, and risk processes.

Integrated Product Teams (IPTs) The contractor shall

a. define, document, implement, and maintain an IPT structure throughout the entire course of performance;

b. comprise the IPT’s membership of multi-functional stakeholders that meet and work together with a product-oriented focus;

c. defer decisions on all other matters to Government Program Management with recommendations;

d. apply IPTs at various levels, ranging from the overall structure of an organization to informal groups functioning across existing units;

e. define and document the composition, structure, roles, and responsibilities of each IPT with Government input;

f. maintain a list of membership for every IPT established;

g. ensure that each IPT (1) consists of Government, contractor, and any applicable subcontractor personnel and (2) has Government and contractor co-chairs; and

h. should empower the IPT, including sub-IPTs, to make minor life cycle decisions regarding each product or process within the given IPT’s purview.

Risk Management The contractor shall perform the following:

a. Conduct risk management reviews to allow program systematic control of the uncertainty in the project’s ability to meet cost, schedule, and performance requirements.

b. Provide the Government visibility into the contractor’s tools, assessment, mitigation, and control techniques.

c. Perform risk management activities and tasks as specified in section 6.3.4.3 of ISO/IEC/IEEE Std 15288-2015, 1st Edition.

d. Participate in the Government Risk Working Group established for the program.

e. Present and discuss the status of risk items during all scheduled conferences and reviews using the 5x5 risk cube described in enclosure (1) of NAVAIRINST 5000.21B.

f. The contractor shall report risk information, data, and analysis in the CPSMR cited in paragraph 3.1.1 above.

Quality Management The contractor shall define, document, manage, and apply a quality management process IAW sections 6.2.5 and 6.3.8 of IEEE Std 12207-2017 and ANSI/ASQ Q9001-2015 (equivalent quality management system). The contractor may use ANSI/ASQ Q9000-2015 and ANSI/ASQ Q9004-2009 for guidance.

Control of Government-Furnished Equipment (GFE) The contractor shall perform the following tasks to control GFE as part of the quality management process:

a. Examine GFE upon receipt, consistent with practicality, to detect damage.

b. Provide storage for GFE that precludes deterioration.

c. Examine GFE prior to installation, consistent with practicality, to detect damage.

d. Identify and protect GFE from improper use or disposition.

e. Verify and audit quantity of GFE periodically.

f. Document and inspect for software and configuration.

g. Perform periodic inspection and precautions to assure adequate storage conditions to guard against damage from handling and deterioration during storage.

h. Functional testing shall be performed prior to installation to determine satisfactory operation.

GFE Tracking and Reporting Requirements The contractor shall

a. Have and utilize a GFE tracking system to track GFE.

b. Update the GFE tracking system when GFE location changes to reflect the new location and the reason for the change in location.

c. Complete a DD-1149 if GFE is moved off-site and provide a copy of the DD-1149 to the Deputy Assistant Program Manager for Logistics (DAPML).

d. The GFE tracking system shall include at a minimum for each piece of GFE the following:

(1) What device the GFE is installed on or, if not installed, its physical location.

(2) Part number.

(3) Serial number.

(4) Hardware configuration.

(5) Software configuration.

(6) Date GFE received.

(7) Date GFE shipped.

(8) Reason for shipment.

Use of Contractor’s Inspection Equipment The contractor shall

a. make measuring and testing devices available for use by the Government when required to determine conformance with contract requirements; and

b. provide the personnel needed to operate such devices and to verify current calibration, accuracy, and appropriate working condition.

Configuration Management (CM) The contractor shall

a. define, document, manage, and apply a CM process IAW section 6.3.5 of IEEE Std 12207-2017 and SAE/EIA-649-1 2014;

b. place Government-Furnished Software (GFS), NDI, and Commercial Item software, and each item’s associated documentation under CM upon receipt;

c. place Commercial Item software items under CM as “disk image” files of the physical media; and

d. maintain the CM process throughout the test and evaluation (T&E) periods to distinguish between different test load versions under test as well as more formal deliveries.

Change Management The contractor shall

a. define, document, manage, and apply a process to accomplish change management;

b. request changes to an approved baseline, to include pertinent design changes made after Critical Design Review (CDR), by submitting an Engineering Change Proposal (ECP) or a Request for Variance (RFV); and

c. prepare the RFV and ECP IAW their respective CDRLs.

Configuration Status Accounting The contractor shall

a. Define, document, manage, and apply a process to accomplish configuration status accounting.

b. Identify and document all items incorporated into or deleted from the training device during development and modification.

c. Ensure documentation includes traceability and concurrence with the Requirements Verification Traceability Matrix (RTVM) and the ECP CDRL.

d. Prepare the Baseline Description Document (BDD) IAW the CDRL.

Configuration Audits The contractor shall

a. define, document, manage, and apply a process to accomplish configuration audits; and

b. conduct and participate in the Baseline Configuration Audit (BCA), Functional Configuration Audtion (FCA) and Physical Configuration Audits (PCA), as specified in 3.2.8.15.1, 3.2.8.15.5.1 and 3.2.8.15.5.2 Information Management The contractor shall

a. define, document, manage, and apply an information management process IAW section 6.3.6 IEEE Std 12207-2017; and

b. include the status of technical data deliveries in the CPSMR cited above in paragraph 3.1.1.

Online Information Exchange The contractor shall provide the contractually required documents, data, and information IAW the CDRLs via a site that meets current Federal Government, Navy, and NAWCTSD cybersecurity standards when a given CDRL requires such deliveries. The agreed to means for delivery shall be determined by the IPT with final approval by the Government. The contractor shall notify the Government team via email upon each posting of new or changed contractual documents, data, and information. Only unclassified data shall be posted.

Data Management The contractor shall develop, manage, and implement a data management process for data deliverables. The contractor shall establish and implement procedures to manage the configuration of contractually required data, including data provided by subcontractors. The contractor may use DoD 5220.22-M as guidance during the preparation of the CDRL items. The contractor can obtain copies of the Data Item Descriptions (DIDs) cited in the CDRL items from the following web site: http://quicksearch.dla.mil/qsSearch.aspx. The contractor shall ensure that all data item deliverables are delivered without read-write restrictions and without password protection.

Program Measurement The contractor shall define, document, manage and apply a process to collect, analyze, track, and report a balanced and diverse set of measures and metrics IAW IEEE Std 12207-2017, section 6.3.7 and IEEE Std 15939-2017, incorporating inputs from Government IPT members as necessary. The contractor shall

a.provide program-related measures and metrics that reflect schedule, cost, quality, staffing, product stability, requirements volatility, and complexity information;
b.incorporate into the overall process software specific measures and metrics related to schedule, quality, staffing, build stability, size, requirements volatility, and resource utilization;
c.track, measure, and analyze metrics data over time to report trends;
d.identify and define bounding criteria associated with each metric;
e.implement corrective action when a metric deviates from the defined bounding criteria; and
f.report metrics data and analysis in the CPSMR cited above in paragraph 3.1.1.

Security The security requirements specified herein shall apply to the contractor and subcontractors. The contractor shall comply with applicable on-site security regulations related to government installation and facility access. All contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract's DD-254, Contract Security Classification Specification Form.

Classified Processing and Access to Classified Systems The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level. Unclassified information shall be handled in accordance with the appropriate designation (Controlled Unclassified Information (CUI), Legacy FOUO, Covered Defense Information). Distribution is authorized to the Requiring Office's Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the Technical Point of Contact (TPOC) of this contract for approval.

Controlled Unclassified Information including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified Information (CUI). available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents), and have this statement displayed per DoDI 5230.24, Enclosure 3.

Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. government authority. Proposed public releases shall be submitted in accordance with the DD-254 attached to this contract for approval prior to release through PEO (T), Public Affairs Office, 47123 Buse Road, RADM William A. Moffett Building, Patuxent River, MD 20670-1547 and include the completed NAVAIR FORM 5720.10. Technical Documents shall have this statement displayed per DoDI 5230.24, Enclosure 3.

Operations Security (OPSEC) The contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the contractor and subcontractor during performance of the contract.

The contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include cybersecurity and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include as outlined in the 2013 OPSEC Annex in the DD254:

a. Assignment of responsibility for OPSEC direction and implementation;

b. Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures;

c. Establishment of OPSEC education and awareness training;

d. Provisions for management, annual review, and evaluation of OPSEC programs;

e. Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard USG, NAVAIR or NAWC sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

Unclassified Contractor-Owned Network Security - Safeguarding of Unclassified Controlled Technical Information The contractor shall manage and maintain contractor-owned unclassified Information Technology (IT) network assets used to process U.S. Government controlled unclassified information (sensitive information) IAW DFARS 252.204-7012. The safeguarding of Controlled Unclassified Technical Information applies to prime contractors and their subcontractors (if applicable) for information resident on or transiting through contractor unclassified information systems. The contractor shall provide security to safeguard unclassified controlled technical information on their unclassified information systems from unauthorized access and disclosure.

Cyber Incident and Compromise Reporting The contractor shall report to DoD certain cyber incidents that affect unclassified controlled technical information resident on or transiting contractor unclassified information systems set forth IAW DFARS 252.204-7012. The contractor shall also provide the report to the NAWCTSD Contracting Officer, NAWCTSD Security Manager, and the NAWCTSD Information Systems Security Manager (ISSM).

Access to DoD Installations, Government Information, and IT Systems - Personnel Security Background Checks The contractor shall abide by the following security requirements:

a. The Common Access Card (CAC) shall be the principal identity credential for supporting interoperable access to DoD installations, facilities, buildings, controlled spaces, and access to U.S. Government information systems IAW FAR 52.204-9. The contractor shall coordinate with the appropriate NAWCTSD Technical Point of Contact (TPOC), Contracting Officer Representative (COR), government sponsor, and NAWCTSD Security Office Trusted Agents for issuance of the CAC via the Trusted Associate Sponsorship System (TASS) Program. More information for obtaining the CAC can be found at http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/;

b. Contractor personnel whom do not have a security clearance, but require a CAC in performance of their sensitive duties (including access to controlled unclassified information, but not access classified information), shall coordinate with the NAWCTSD Security Office to complete a National Agency Check with Local Agency Checks including Credit Check (NACLC/TIER- 3) background investigation, which includes submission of fingerprints and the Standard Form SF-86 (Questionnaire for National Security Positions). The contractor shall submit the Standard Form 86 to the NAWCTSD Security Office for processing. There shall be no additional NACLC/TIER-3 submissions for contractors holding a valid national security clearance. The Government may issue the credential upon favorable return of the Federal Bureau of Investigations (FBI) fingerprint check, pending final favorable completion of the NACLC/TIER-3;

c. Access to restricted areas, controlled unclassified information or Government Information Technology by contractor personnel shall be limited to those individuals who have been determined trustworthy as a result of the favorable completion of a NACLC/TIER-3 or who are under the escort of appropriately cleared personnel. Where escorting such persons is not feasible, a NACLC/TIER 3 shall be conducted and favorably reviewed by the appropriate DoD component, agency, or activity prior to permitting such access;

d. The contractor shall comply with the Cybersecurity and Personnel Security requirements for accessing U.S. Government IT systems specified in the contract. The contractor shall review and become familiar with the credentialing standards presented in OPM Memorandum for Issuing Personal Identity Verification Cards to use as an aid in their employee selection process. The NAWCTSD Security Office will apply the credentialing standards and execute the credentialing process for individual contractors.

Personnel Security – Background Checks Contractor personnel shall undergo the company internal vetting process prior to gaining access to U.S. Government controlled unclassified information. To comply with immigration law, the contractor shall use the Employment Eligibility Verification Program (E-Verify) IAW FAR 52.222-54.

International Traffic and Arms Regulation The contractor shall ensure that foreign persons, as defined under section 120.16 of the International Traffic and Arms Regulation (ITAR) (22 CFR, Parts 120 - 130), are not given access to U.S. Government controlled unclassified information, sensitive information, defense articles, defense services, or technical data, as defined in the ITAR, Part 120, without proper issuance of an export license from the U.S. Government authority.

Personnel Security – Reporting of Adverse or Derogatory Information related to Contractors The contractor shall report to the NAWCTSD Security Office adverse or derogatory information pertaining to on-site Contractor Support Services (CSS) personnel (when applicable) or contractor personnel in direct support of this contract. Information reported to the Government Contracting Agency shall be integrated and reported in Contractor Performance Assessment Reporting System (CPARS) on contractor performance of PERsonnel SECurity (PERSEC) related aspects of contractor performance to include

a. adverse or derogatory information reporting of contractor personnel. Example: Domestic Violence arrest or other violent or sexual crime arrest or self-report,

b. when contractor personnel receive a revocation of an Interim or denial for the issuance of a CAC until final adjudication,

c. when a denial or suspension of clearance occurs for a contractor employee, and

d. when contractor employee receives a final denial of eligibility for a security clearance.

Government-Issued Personal Identification Credentials The contractor and subcontractor(s) (when applicable) shall account for all forms of U.S Government-provided identification credentials (CAC or U.S. Government-issued identification badges) issued to the contractor (or their employees in connection with performance) under the contract. The contractor shall return such identification credentials to the issuing agency at the earliest of any of the circumstances listed below, unless otherwise determined by the U.S. Government. The contracting officer may delay final payment under the contract if the contractor or subcontractor fails to comply with these requirements.

a. When no longer needed for contract performance,

b. Upon completion of the contractor employee’s employment,

c. Upon contract completion or termination.

Contractor “Out-processing” Policy The contractor and subcontractor(s) (when applicable) shall have in place (established and enforced) an “out-processing” policy for employees that leave the company, including suspension of account access, return of all PCs, laptops, smartphones, and other electronic devices (Government-furnished IT equipment and contractor-issued IT equipment) that contain U.S. Government Controlled Unclassified Information. The contractor shall also ensure that out-processed employees receive debriefings on the need to maintain confidentiality of U.S. Government Controlled Unclassified Information.

Supply Chain Risk Management (SCRM) For National Security Systems The contractor shall mitigate supply chain risk in the provision of supplies and services to the Government per DFARS 252.239.7018, and CNSSD-505. The contractor shall implement a process for managing supply chain risk by identifying susceptibilities, vulnerabilities, and threats throughout the supply chain and developing mitigation strategies to combat those threats whether presented by the supplier, the supplied product and its subcomponents, or the supply chain (including, but not limited to: initial production, packaging, handling, storage, transport, mission operation, and disposal.)

Protection of Critical Program Information (CPI) When applicable, the contractor shall

a. Identify candidate CPI and Resident CPI which requires protection IAW DoDI 5200.39. The CPI identified shall be approved by the U.S. Government Program Manager. The CPI identification shall include a review of the system, unique integration, support equipment and the Non-Resident design/process/material aspects of the program. All identified CPI shall be protected with appropriate countermeasures;

b. Develop a Program Protection Implementation Plan (PPIP) to include all requirements outlined in the Government provided Program…

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