Att 1. SP451026Q1021_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

PEARL HARBOR

SOLID WASTE REMOVAL

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. DELIVERY OF CONTAINERS

4. RECYCLING/DISPOSAL PROCESS

5. CONTRACT LINE-ITEM NUMBERS (CLINS)

6. PLACE OF PERFORMANCE

7. FEDERAL HOLIDAYS

8. SAFETY & SECURITY

9. USG FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES

(GFP/M/E/S)

10. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S)

11. QUALITY ASSURANCE (QA)

12. SPILL RESPONSIBILITY

13. POINT OF CONTACT (POC) INFORMATION

14. INVOICING INFORMATION

15. CONTRACT MINIMUM/MAXIMUM

1. INTRODUCTION:

a. Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of the DLA with the responsibility of disposing and reutilizing the United States Government’s (USG) Department of War (DoW) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoW activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS Pearl Harbor requires Solid Waste Removal during daily operations in support of the military services. Without timely, efficient, and effective Solid Waste Removal, DLA DS will be impacted to a point where we are unable to support our customers.

c. Disposal requirements will include industrial solid waste as well as excess and used military textiles which require final disposal. The textiles and Demilitarized (DEMIL) requirements are described in Section 4.

d. Any reference to Contractor throughout this PWS refers to the Contractor, or

Subcontractor, should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the PWS.

2. PERIOD OF PERFORMANCE:

This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract which consists of one

(1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

3. DELIVERY OF CONTAINERS:

The Contractor shall:

a. Provide and maintain approximately three (3) to five (5) 40 cubic yard (CY) uncovered roll-off containers with continuous accessibility. Containers will be provided within two (2) business days of contract award. One (1) roll-off shall be utilized for industrial waste and one (1) roll-off container shall be reserved for textiles and one (1) container shall be reserved for tires.

b. Sign visitor log upon arrival for any service.

c. The request for placement of a 40 CY container will be considered a Task Order (TO) and allows the Contractor to begin performance.

d. The roll-off containers shall be of acceptable appearance and integrity to the USG, with minimal evidence of corrosion and be visibly void of waste residue upon delivery. The roll-off container shall be in good overall condition, not display any graffiti and will be free of offensive odor. If the USG identifies defective containers, the Contractor shall remove and replace the containers within two (2) business days of notification.

e. When the TO is issued the Contractor will remove full roll-off container(s) when requested by the DLA DS site Point Of Contact (POC) within two (2) business days of request and replace the roll-off container(s) with empty containers at time of removal.

4. RECYCLING/DISPOSAL PROCESS:

a. Upon notification the container is full and ready for pick-up, removal will occur within two (2) business days.

b. Roll off containers must be inspected by the Contractor and DLA DS site POC prior to removal. Any damage sustained during the USG’s possession must be identified and documented prior to removal. The USG assumes no responsibility for damages occurring after the roll-off container has left the installation.

c. The Contractor shall provide disposal in accordance with established commercial practices.

d. The Contractor agrees to provide all services/items necessary for the disposal of all solid waste listed in the schedule in accordance with all local, State and Federal laws and regulations, and the terms and conditions of this contract. The Contractor is encouraged to dispose of waste at Oahu’s H-POWER plant in support of the Government’s zero landfill initiative and to utilize recycling opportunities.

e. Military Textiles must be handled following DEMIL code instructions. Textiles include but are not limited to uniforms, clothing, netting, parachutes, harnesses with DEMIL codes including A, B, D, E AND Q. For DEMIL required textiles DoW representatives will escort the textiles to the Contractor’s specified delivery site/incinerator. Delivery/drop-off days will be Monday through Friday, 7:00 am to 1:00 pm, except holidays. For each delivery the DLA DS site POC will notify the contractor at least three (3) business days before the requested removal. The Contractor shall be responsible for off-loading the textiles at their delivery site.

f. Tires will be off the rim and may include vehicular tires, aircraft tires and forklift tires. This also includes rubberized and other minimal material from tracks removed from construction equipment.

g. Containers at Building 1656 shall be weighed using the USG provided scale at that location prior to removal. Coordinate with the DLA DS site POC to weigh the empty conveyance upon arrival at the DLA DS Pearl Harbor site and weigh the full conveyance when exiting the DLA DS Pearl Harbor site. Containers located at Building 490/491 are not required to be weighed.

h. Obtain weight ticket or comparable document indicating the weight of the refuse that has been removed. In lieu of a printed/certified weight ticket, a manual ticket that is signed or stamped by a witnessing USG representative will constitute a certified weight ticket.

5. CONTRACT LINE ITEM NUMBERS (CLINS):

a. CLIN 01 Collection and Disposal of Solid Industrial Waste 40 CY Container. Weight not to exceed 7.5 Tons. 1 Unit = 1 40 CY container.

b. CLIN 02 Scrap Tire Disposal/Recycling 40 CY Container. Item weight not to exceed

7.5 Tons. 1 Unit = 1 40 CY container.

c. CLIN 03 Textiles (Secure collection and disposal): 40 CY Container for direct incineration. Weight not to exceed 9 Tons.1 UN = 1 Ton

d. CLIN 04 Additional Handling Charge for container weight exceeding Maximum

Weight/Tons.1 Unit = 1 Ton

e. CLIN 05 Additional Charge for Containers exceeding 15 calendar days on-site. 1 UN = 1 Day

6. PLACE OF PERFORMANCE:

The Contractor shall provide services at DLA DS Pearl Harbor located at Joint Base Pearl Harbor Hickam at Buildings 490, 491 and 1526.

7. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal holidays observed by the DLA unless approved by the KO or DLA DS site POC. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

8. SAFETY & SECURITY:

a. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors or subcontractor are not compensated for unexpected closures or delays. Vehicles operated by Contractor or subcontractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor or subcontractor’s employee’s installation driving privileges.

b. The Contractor’s or subcontractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor or subcontractor employees should only enter restricted areas when required to do so and only upon prior approval.

Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor or subcontractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease.

Removal of Contractor or subcontractor employees for reasons stated above does not relieve the Contractor or subcontractor from responsibility for total performance of this contract.

c. The Contractor or subcontractor shall comply with all applicable installation/facility access and local security policies and procedures which may be obtained from the DLA DS site POC. The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor or subcontractor shall ensure compliance with all personal identity verification requirements as directed by DoW and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor or subcontractor security matters or processes.

9. USG FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND SERVICES

(GFP/E/S):

The USG will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Material: The USG will not provide any material.

c. Equipment: The USG will not provide any equipment.

d. Utilities: All utilities in the facility will be available for the Contactors use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

10. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S):

The Contractor shall provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

a. Provide all Personal Protective Equipment (PPE) for employees IAW the

Occupational Safety and Health Administration guidance.

b. Provide all materials to clean up spills caused by their employees during the performance of PM or CM services.

11. Acceptable Performance Levels (APLs):

Deliverable Standard Time Frame

Clause Acceptable Performance

Level

Reduction for failed

APL

Method of Surveillance

Sign in on visitor log

Sign visitor log upon arrival for any service

Prior to commencing services on a scheduled day

PWS 3. b. No more than two (2) failures during each period of performance.

Payment may not be made until APL is achieved.

COR/

Customer

Timeliness Roll-offs are dropped off/picked up within the timeframes within the

PWS

Within two

(2) business days of notification

PWS 3. a. No more than two (2) items maintained late per period of performance.

Payment may not be made until APL is achieved.

COR/

Customer

Compliance Roll-offs do not contain refuse, excessive corrosion, offensive odor, or graffiti

When dropping off empty roll-offs

PWS 3. d. No more than two (2) failures during each period of performance.

Payment may not be made until APL is achieved.

COR/

Customer

12. QUALITY ASSURANCE (QA):

a. The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is the means by which the Contractor assures itself that its work complies with the requirements of the contract. At a minimum, the Contractor shall develop the QCP procedures that address the areas identified in the QASP. A final QCP shall be submitted to the COR no later than 10 business days after contract award. After acceptance of the QCP, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

13. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the DLA DS site POC and KO immediately upon discovery. A written follow-up report shall be submitted to the DLA DS site

POC and KO not later than twenty-four hours after the initial telephonic report.

The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of item spilled (including identity, quantity).

2) Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3) Containment procedures initiated.

4) Summary of any communications Contractor has with press or USG officials other than the KO.

5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6) Description of item spilled (including identity, quantity).

14. POINT OF CONTACT (POC) INFORMATION:

The DLA DS site POC will be provided by the KO upon receipt of the TO as personnel changes occur throughout the duration of the contract.

15. INVOICING INFORMATION:

The Contractor shall invoice on a monthly basis through the Department of War Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

16. CONTRACT MINIMUM/MAXIMUM:

The contract minimum shall be $2,000.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.

https://wawf.eb.mil/

FAR 52.212-01 Fill-in coverage:

1.0 PROPOSAL SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the proposal and the format which must be presented. Proposals which do not provide the required information in the prescribed format at the time of the initial submittal may be excluded from further consideration. Offers are strongly encouraged to read provisions.

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”.

1.1 FORMAT: The offeror shall submit documentation (one original electronic form, standard

Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision. The offeror’s outline should demonstrate, in detail, how their organization, internal work processes and procedures meet the US Government’s requirements for performance under this solicitation.

1.2 PROPOSAL SUBMISSION: The following describes the information which must be furnished as part of the proposal and the format in which it must be presented. Proposals which do not provide the required information in the prescribed format shall be excluded from further consideration. Offerors should not include extraneous information that is not required to be submitted by 1.4. All proposals shall be valid for 90 days.

(a) FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1, Volume 2. Proposal submissions will consist of one original copy submitted electronically. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1, 2.

• VOLUME 1: Proposal Certifications and Price Schedule. (i) FAR 52.212-1(b) Information, except (b)(10). (b)(10) Information shall be in Volume 2. The Price Schedule is Attachment 2.

• VOLUME 2: Past Performance Proposal. (See 1.4 below) (b) Submission of proposal by email should be sent to: june.lee@dla.mil

Emailed proposals are to be sent to june.lee@dla.mil

1.3 Reserved

1.4 Past Performance Proposal:

(a) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either US Government or commercial contracts for the same or similar services for performance in the State of Hawaii.

The information provided should support a qualitative review of the offeror; and/or record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken. Relevant past performance shall be within the last 6 years.

(b) Offerors shall submit past performance data for their firm. For each reference provided below.

• Valid name

• Telephone number

• Contract number

• Contract type

• Dollar value

• Contract award

• Completion dates

• Point of contact

• Description of work performed

• E-mail address of point of contact

The description of work performed shall be in sufficient detail to explain that it is not facility inspection services, and rather than U.S. and International, it should be in Hawaii.

(c) Reference projects and corresponding reference surveys are limited to four (4) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than four projects with reference surveys are received, the US Government will consider the first four projects received based upon the date and time the reference surveys are received.

(d) Attachment 4 contains a past performance survey that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance survey in Attachment 4 to the past performance reference they identify in this part of the proposal for the offeror. The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The US Government will not evaluate a reference listed in the past performance proposal if no corresponding survey is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Reference surveys must be received by the due date for receipt of proposals in order for the information to be considered.

Offerors are cautioned that due to mail delivery times to the U.S., it is highly recommended that all contract references being asked to provide surveys be asked to scan the documents in Adobe .pdf format and email it to june.lee@dla.mil with a reference to the solicitation, SP4510-26-Q- 1021 in the subject heading.

(e) The submission of a past performance volume is required. If an offeror does not have any past performance references, offerors must at least identify Volume 2 in their proposal and state they do not have any past performance to provide. If the US Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys;

the US Government will not be contacting references for purposes of obtaining the survey.

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

1.5 Evaluation of Past Performance:

(1) The US Government will evaluate the quality of the offeror’s past performance. An assessment of the offeror’s past performance will be used as a means of evaluating the probability of success of the offeror. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher probability of meeting the solicitation requirements than a firm with a lower confidence assessment rating.

(2) In investigating an offeror’s past performance, the US Government may consider information in the offeror’s proposal and information obtained from other sources, including past and present customers and their employees, other US Government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors;

and others who may have useful information. Failure by the offeror to provide evidence of relevant performance on contracts of a similar nature in terms of performance timeframes and complexities of services provided will be considered by the US Government to have no relevant past performance. The offeror is responsible for ensuring references submit past performance surveys; the offeror’s reference must submit the past performance survey. The US Government will not accept past performance surveys submitted by the offeror or contact offeror references to obtain a completed survey. The US Government will evaluate past performance and experience in accordance with submission requirements of 1.4.

(3) Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The US Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of services. This is a matter of judgment. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration. Offerors lacking relevant past performance will not receive negative or positive consideration in the evaluation of this element as no meaningful confidence assessment rating can be reasonably assigned.

(4) Past performance will be rated on an adjectival scale. The US Government’s conclusions about the overall quality of the offeror’s past performance and experience will be a factor in determining the relative merits of the offeror’s proposal and in selecting the offeror whose proposal is considered the most advantageous to the US Government.

(5) By past performance, the US Government means how well the offeror conformed to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the offeror’s business-like concern for the interests of the customer. By experience, the US Government means whether a contractor’s firm has performed similar work before. DLA Disposition Services will also consider the offeror’s past performance and experience on the same or similar contracts in terms of the complexities of the services provided. Offerors with no past performance will be issued a Neutral rating for past performance.

(f) A written notice of the award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the US Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1.6 Evaluation Factors for Award:

a. The US Government will make award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the US Government in terms of their past performance and price.

b. The evaluation factors are listed below:

(i) Past Performance

(ii) Price

(iii) Past performance is significantly more important than price.

1.7 Evaluation of Price: The offered price will be used in conjunction with the other factors to determine the proposal, which represents the best value to the US Government. Price will not be numerically scored, but it will be fully evaluated using price analysis techniques.