ATT_02_RFQ_HST_PA_SOW_06052023_km_ks_NHLTS.docx

88310323Q00068 HS TRUMAN LIBRARY AND MUSEUM PUBLIC ADDRESS SYSTEM INSTALLATION

ATTACHMENT 2 - STATEMENT OF WORK/SYSTEM SPECIFICATION

TITLE : HS TRUMAN LIBRARY AND MUSEUM PUBLIC ADDRESS SYSTEM INSTALLATION

1.0 BACKGROUND

The Harry S. Truman Presidential Library and Museum just recently underwent a $25M Renovation however a Public Address System was not installed.

2.0 SCOPE

The purpose of this task order is to acquire services and materials to install a public address system at Harry S. Truman Library and Museum 500 West U.S. Highway 24, Independence, MO 64050. The HST Library is part of the National Archives and Records Administration (NARA) – a Federal Agency.

The Truman Public Address System shall consist of (minimum requirements):

· One Control Scheduler - non-networked personal computer (PC)

· Two Mixer Amplifiers - Multi-Zoned

· Amplifiers

· Two Microphone Stations: (1) Security Station and (2) Visitor Services Station

· One CD and Media Player (Visitor Services Museum Store)

· Non-Plenum Speaker Wire

· Data Wire (minimum estimate 300 ft) to connect Microphone Stations

· Wall Mounted/Ceiling Mounted/Outdoor Speakers - Fifty Five (55) total.

The Truman Public Address System will not connect with NARAnet.

The Truman Public Address System will not connect to the Internet.

The system will be incapable of recording and/or transmitting data to outside agencies.

The system will be hard-wired - the system will not utilize Bluetooth nor Wi-Fi.

3.0 DESCRIPTION OF SERVICES/REQUIREMENTS

3.1The Vendor shall install a Public Address system in the newly renovated Museum spaces:

3.1.1 Provide all materials including:

3.1.1.1 55 Public Address Speakers

· 25 Speakers in the Museum (Zone 1)

· 01 Speaker in the Courtyard (Zone 1)

· 04 Speakers in the Conference Areas (Zone 2)

· 25 Speakers in the Staff Areas (Zone 3)

3.1.1.2 Speakers will be grouped into three Zones:

· Museum Areas (Zone 1)

· Conference Rooms (Zone 2)

· Staff Areas (Zone 3)

· Security station should be able to transmit to any individual zone individually and all three zones simultaneously [Museum Areas + Conference Rooms +Staff Areas]

3.1.1.3 Provide Amplifiers

3.1.1.4 Provide (2) microphones and (2) Base Stations (multizone mixer/amplifier station)

· Location: (1) Visitor Services Work Room (Museum Areas + Conference Rooms)

· Location (1) Security Office [Rm 162] - (Museum Areas + Conference Rooms + Staff Areas)

· If one base station goes offline, the system is still operational via the second base station

3.1.1.5 System should be able to play pre-recorded audio files on a daily schedule

· Announce the “Museum will be Closing in 15 minutes” etc.

3.1.1.6 System should be expandable to eventually add speakers to more spaces in the Staff areas

· Approximately 20 future speakers

3.1.1.7 Speakers will be primarily ceiling mounted/suspended.

· Speakers shall be low profile, unobtrusive

· Speakers and cabling shall be black/dark gray in color

3.2 Vendor to provide all necessary equipment and labor to complete this project. Most of the wiring can be run outside of conduit. However, Vendor shall mount wring in the ceiling where possible to minimize visibility. Vendor shall use risers if available between floors.

3.2.1 Deliverable: Vendor shall submit a wiring plan to the COR for approval before install.

3.2.2 Upon receipt of the plan, the government will complete a review within 5 business days and provide its review to the Vendor in writing.

3.2.3 The Government may accept or require modifications to the plan.

3.2.4 If the Government accepts, the Vendor shall proceed.

3.2.5 If the Government requires modifications the Vendor shall submit the modified plan within 5 business days for Government approval.

3.3 Vendor is to clean up and remove all debris at the end of the project.

3.2 Training (CLIN 0002).

3.2.1 User functions. One (1) session (for approximately 5 persons) will cover basic user operations in a classroom setting or at a live workstation. The basic user training will include these topics:

· basic operation

· setting schedule

· zone features

4.0 CONTRACT SPECIFICATIONS

4.1 Period of Performance The period of performance award through 90 days.

4.2 Type of Contract The contract type is Firm Fixed Price.

5.0 ADMINISTRATION

All coordination between Vendor and Truman Library will be made through the Contracting Officer’s Representative (COR).

Place of Performance:

Harry S. Truman Presidential Library & Museum 500 West US Highway 24 Independence, MO 64050

On Site Point of Contact (for site visits):

Kevin McMurry Facility Manager & COR e-mail: Kevin.McMurry@nara.gov phone: 816-268-8202 fax: 816-268-8295

NARA Contracting Officer

6.0 PERSONNEL

6.1 Key Personnel The Vendor's designated Key Personnel is the Project Manager who will have a direct job performance relationship with those on-site personnel assigned to perform work requirements for the purchase order and with the Contracting Officer’s Representative (COR) or designee. The Key Personnel must have at least five (5) years experience in managing services for systems similar in size to the system in this solicitation.

6.2 Service Technicians The Vendor’s service technicians shall be trained and certified by the OEM or an equivalent certifying authority. The Vendor shall provide copies of these certifications if requested.

7.0 NARA GOVERNMENT-OWNED SYSTEM

No components for the installation are government furnished. All components are vendor provided and installed.

8.0 SHIPPING ADDRESS

Price is inclusive of shipping.

9.0 Revised Section 508 Standards

9.1 IT Accessibility Requirements Exemption. Section 508 Program Need: Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be not relevant due to the exception in Attachment 13.

9.1.1 Item that Contains ICT and Exempt: VACANT

9.2 IT Accessibility Requirements. Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities.

1. Products, platforms and services delivered as part of this work statement that are ICT, or contain ICT, must conform to the Revised 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C & D, and available at https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

9.2.1 Item that contains ICT: PUBLIC ADDRESS SYSTEM (APPLIES TO THE PC)

9.2.2 Applicable Functional Performance Criteria: All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards, or when Chapters 4-6 do not address one or more functions of ICT.

9.2.3 Applicable requirements for software features and components: All WCAG Level AA Success Criteria, 502 Interoperability with Assistive Technology, 503 Application

9.2.4 Applicable requirements for hardware features and components: All requirements apply

9.2.5 Applicable support services and documentation: All requirements apply

9.2.5.1 Instructions to Offerors. Caution: These instructions are not 508 requirements, evaluation factors, or acceptance criteria.

9.2.5.1.1 Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

9.2.5.1.2 Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

9.2.5.1.3 Describe plans for features that do not fully conform to the Section 508 Standards.

9.2.5.1.4 Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

9.2.5.2 Acceptance Criteria

1. Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent a higher level of conformance than what is actually provided to the agency, the government shall, at its option, require the offeror to remediate the item to align with the offeror’s original Section 508 conformance claims prior to acceptance.

ENCLOSURE 1

REQUIRED QUOTE INFORMATION

STATUTORY/REGULATORY COMPLIANCE – The following items, if checked by NARA, apply to this solicitation. Contractors must confirm in their quote that all products they are quoting are new only and meet the checked items. Contractors that do not provide the required information in their quote will not be considered for receipt of the order. CONTRACTORS MUST COMPLETE, SIGN AND RETURN THIS ATTACHMENT WITH THEIR QUOTE. IF UNABLE TO SEND THROUGH E-MICROFILM SCANNER TO kevin.schumacher@nara.gov , THEN FAX TO 314-801-0605.

FAR PROVISION 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS – Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision - a copy of the provisions can be found at https://www.acquisition.gov/far/;

ENERGY STAR® ENERGY USE REQUIREMENT COMPLIANCE, (REQUIRED): YES____ or NO _____? (APPLIES TO THE PC/Laptop/Printer)X

YES____ or NO _____? (APPLIES TO THE AUDIO AMPLIFIERS) If no energy star product is available please explain:___________________________________________

EPEAT COMPLIANCE, (REQUIRED): YES____ or NO _____? (APPLIES TO THE PC)X

THE PRICE QUOTED IS PER COPY WITH A MINIMUM MONTHLY VOLUME IAW THE SOW: YES____ or NO_____? IF NO EXPLAIN:______________________________________________________ NDOR IS REQUIRED TO SUBMIT THIS PAGE WITH QUOTE

VENDOR IS REQUIRED TO SUBMIT THIS PAGE WITH QUOTE

VENDOR IS REQUIRED TO SUBMIT THIS PAGE WITH QUOTE

xxXXX

ICT Accessibility Requirements Statement per the Revised Section 508 of the Rehabilitation Act or VPAT Completed and returned with quotation: YES_____ or NO____? (APPLIES TO THE PC/Laptop) May submit manufacturers provided VPAT as fulfillment of requirement.X

ORIGINAL EQUIPMENT MANUFACTURER (OEM) AUTHORIZED/CERTIFIED CONTRACTOR: YES_____ or NO_____?X

QUOTED ITEMS ARE APPROVED FOR RESALE IN THE USA BY THE OEM AND ARE NOT GREY MARKET ITEMS: YES_____ or NO_____? X

ITEMS QUOTED ARE FROM VENDOR FSS: YES____ or NO _____? AND MY FSS SCHEDULE NUMBER IS__________________________________________ X

COUNTY OF ORIGIN TRADE ACT COMPLIANCE. AFFIRM SOURCE COUNTRY IS NOT CHINA AS SOURCE COUNTRY DUE TO TRADE ACT RESTRICTIONS. INDICATE COUNTRY OF ORIGIN ____________________________. SEE CLAUSE BELOW.X

PAYMENT TERMS: (Vendor complete if other than Prompt pay net 30)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, X will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, X does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

ENROLLED IN SYSTEM FOR ACQUISITION MANAGEMENT (SAM)?

YES_____ or NO_____

UEI: _____________________ CAGE CODE: _____________

I am a small Business: YES____ NO ____ and my NAICS CODE IS:___________

Contractor Certification: By signing the Contractor certifies that all information provided in response to this RFQ, is accurate and complete. This Attachment must be returned with Contractor’s Quote.

PRINTED NAME: ___________________________________________________________________

TITLE OF SIGNER: __________________________________________________________________

SIGNATURE OF PERSON AUTHORIZED TO SIGN:________________________________

ENCLOSURE 2

BRAND NAME OR EQUAL SPECIFICATION FORM

Specification: The below salient features provide the specifications for the PA System

Salient Features – The following information is required to consider your quote/proposal. Vendors proposing alternate solutions shall ensure the solution meets the salient features below. Failure to complete the information below will result in rejection of the quote as non-responsive. Vendors shall write in below the specifics to show that their offer meets the criteria. Inserting the word "Meets" is not acceptable. If Brand Name is offered, then indicate in the first block and do not complete additional fill in. If other than Brand Name indicate make and model and complete form. If Vendor’s components listed below provide enhanced features above the minimum requirements Vendor is to explain in the blocks below for Vendor’s response those features to clearly show the equal or enhanced benefits to the government.

Salient Features. Below are listed the specification for the system required.

Manufacturer and Model:

Brand Name: YES/NO (circle)

Other than Brand Name (Make and Model – Fill In)

Wall Mounted/ Ceiling Mounted/ Outdoor Speakers -

55 Speakers minimum Brand Name or Equal:

Pendant Speakers:

JBL Professional C62P Ultra-Compact Mid-High Satellite Hanging Pendant Speaker. Model C62P.

Needed: 14

Wall Speaker:

Rockville 2 RockSlim Black 5.25" 240w Easy Wall Mount Slim Speakers. Model Rockslim Black.

Needed: 4

Drop In Ceiling Speaker:

Rockville DCS8T 70V Commercial 2’x2’ Drop Ceiling Tile Speaker Model DCS8T.

Needed: 17

Ceiling Speaker Replacement: Rockville 2 MC80 Metal 8" 70 Volt Commercial Background 70V PA Ceiling Speakers Needed: 19

Outdoor Speake:

JBL Professional Control 28-1 High Output Indoor/Outdoor Background/Foreground Speaker, Black.

Needed: 1

Two Mixer Amplifiers - Multi-Zoned

Two Mixer Amplifiers - Multi zone Brand Name or Equal:

Rockville Rock 4 Zone 70 Volt Commercial Amplifier+Matrix Source Routing (Rock Matrix 4) or Pure Resonance Audio RZMA120BT 120 Watt Rack Mount 4 Zone Commercial Mixer Amplifier

Amplifiers

One minimum for each zone (3) Zones.

Crown or Rockville.

One Control Scheduler - non-networked PC

One (1) unit in Visitor Services area only used on Zone 1. Non networked PC

Linortek Netbell-NTG-W10 PA System Controller Multi-Function

One CD and Media Player (Visitor Services Museum Store)

Separate from zoned PA system. Only for Museum Store, two wall mounted speakers.

Philip Bluetooth Stereo System for Home with CD Player, MP3, USB, Audio in, FM Radio

Non-Plenum Speaker Wire

Black or Grey color.

The system will be incapable of recording and/or transmitting data to outside agencies.

The system will be hard-wired - the system will not utilize Bluetooth nor Wi-Fi for communication between speakers & other units.

The building was built as a nuclear fallout facility – massive concrete and steel walls/roof. Radio/Bluetooth communication is difficult and would interfere with dedicated museum equipment communications.

Warranty

Operating System

MP3 Recording software

Ability to make pre-recorded announcements daily at specific times (e.g. 15 minutes to closing):

4:30 pm: “The Museum and Museum store will be closing in 30 minutes.”

4:45 pm: “The Museum and Museum store will be closing in 15 minutes.”

4:55 pm: “The Museum and Museum store will be closing in 5 minutes. Please complete any purchases and proceed to the Exit.”

5:00 pm: “The Museum and Museum store are now closed. Please exit the building and Thank You for visiting the Harry S. Truman Presidential Library and Museum.”

Install / Configure / Train

Plans

Vendor shall provide as part of its quote Map of installation showing speaker placement. Note: Plans of the installation are not included in the solicitation however will be available during the site visit.

Parts List

Parts List and Price. Vendor shall submit as part of quote

ENCLOSURE 3

RELEVANT PAST PERFORMANCE

Relevant Past Performance Information. The Vendor will be evaluated to assess the demonstrated quality of performance on similar work, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work.

Relevant Past Performance. The Vendor shall submit at least three, and no more than five, references for relevant past performance during the last five years. The quotation must describe the Vendor’s recent and relevant corporate performance on contracts/task orders related to the description of services. Relevant contracts/task orders are those contracts/task orders that are of similar scope, magnitude, nature, and work. The Vendor’s relevant past performance information must include a detailed description of the work performed and comparability to the quoted effort. The Vendor shall demonstrate how contract/task order work is comparable to quoted effort. Failure to provide this information may result in rejection of the quote and no further consideration.

And list below three firms for which you have provided work similar to this:

1. Firm name:

Description of work (including period, dollar value of contract and security requirements ):

2. Firm name:

Description of work (including period, dollar value of contract and security requirements ):

3. Firm name:

Description of work (including period, dollar value of contract and security requirements ):

ENCLOSURE 4

SUBMISSION REQUIREMENTS:

For a vendor quote to be considered it must be complete and submitted responding to each of the requirements in the table below:

Submission

Price Schedule

RFQ ATT1 Schedule of Prices

Complete table and submit

Certification

RFQ ATT2 SOW Enclosure 1 Required Quote Information

Complete certification and submit

BNOE Specification Sheet

RFQ ATT2 SOW Enclosure 2 Brand Name or Equal Specification Sheet

Shall list vendor’s proposed equipment. Shall provide explanation of enhanced features. Submit with quote.

Shall be vendor’s proposed plan showing speaker placement on the floor plan. Submit with quote.

Complete table and submit.

Page of