Atch- B Combined Specifications 6.6.24.pdf

09-01-21

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

IMPROVE STORMWATER RETENTION

PROJECT NO: 636-23-301

OMAHA VETERANS AFFAIRS MEDICAL CENTER

A. PART I - GENERAL

A1. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

B. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Contracting Officer’s Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

F. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

B. Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. See FAR 52.215-1, Instructions to Offerors - Competitive

Acquisition (Jan 2017.

A3. Cost Range

The anticipated cost range for this project is between $500,000 and

$1,000,000.

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A4. Scope of Work:

A. Task 1: Improve stormwater detention to meet City of Omaha and Nebraska

Department of Environment and Energy requirements for effluent quantity and quality. Below grade stormwater detention is the preferred approach; however, surface stormwater detention is acceptable if necessary to remain within the projected budget. Technically acceptable proposals may provide for either below-grade or surface stormwater detention. The design shall incorporate structural and non-structural stormwater management elements to provide a comprehensive stormwater management system for Parking Lot 2 at the Omaha Veterans Affairs

Medical Center. Detention system shall be designed to limit peak stormwater runoff and completely drain within 96 hours of a storm event. Preliminary assessment of detention capacity is 1.5 to 2.0 acre-feet.

A5. General Requirements:

A. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as “For Official Use Only”. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

B. Accuracy of Planning Information: The AE shall conduct a thorough site visit to investigate all aspects of the existing conditions.

C. Discrepancies in Planning Information: The AE shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The

AE shall make no adjustments to their work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded their determination to the AE. The AE’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

D. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the AE prior to negotiation with the Minneapolis VA

Medical Center and approval by the Contracting Officer.

E. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect

00 11 21-3 thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

F. Professional Licensing:

1. The AE who prepares the construction documents shall be a professional architect or engineer licensed and/or registered in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The AE shall certify compliance with the VA SOW and all applicable codes.

G. Prime Contractor – The Prime Contractor shall be a Service-Disabled

Veteran Owned Small Business.

H. Certified Competent Person (CP) - Prior to commencing work, general contractor shall provide proof that an OSHA certified “Competent

Person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. The OSHA certified CP shall have the 30-hour OSHA certified Construction Safety course and/or other relevant competency training, as determined by VA

CP with input from the ICRA team.

I. OSHA 10 Certification - All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction

Safety course.

J. Utility Outages – VA operations are to always remain operational and uninterrupted during normal business hours throughout construction.

Work requiring interruption to business operations or electrical utility services shall be performed off-hours (nights or wknds) and coordinated with the VA COR. The DB contractor must provide VA 30-day notice for utility outages.

K. Lock-out/Tag-out - DB Contractor shall ensure a Lock-out/Tag-out is applied to electrical circuits and disconnects. Working on live circuits is prohibited.

A6. Schedule:

The proposed schedule for Design Build services is as shown below:

Detailed design work plan and schedule.

Preliminary design meeting with VA team

Provide design schedule to CO and COR

7 calendar days after receipt of Notice to Proceed

SD-1 Provide a digital copy

45 days after Notice to Proceed

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SD-1 Review Meeting Meeting 14 calendar days after VA receipt of SD-1 Submittals

DD-1 (Draft) Level 2 Submittal (65% Drawings)

Provide digital copy along with two (2) ½ sized drawing sets.

110 calendar days after receipt of Notice to Proceed

DD-1 (Draft) Level 2 Review Meeting

Meeting 21 calendar days after VA receipt of DD-1 Submittals

DD-2 FINAL Level 2 Submittal (65% Drawings)

Provide digital copy along with one full sized drawing set.

150 calendar days after receipt of Notice to Proceed

Notice to Proceed (Construction)

15 calendar days after acceptance of FINAL Level 2 Submittal.

Construction Completion 120 calendar days after Full Notice to Proceed.

As-Built Documents 150 calendar days after Full Notice to Proceed.

A8. Pre-Proposal Conference

A. All offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting.

2. Review of project and design-build method for construction contract.

3. Specification and drawing requirements.

4. General requirements, Solicitation Documents and Offer Submission

Procedure.

5. Review of "Buy American Act”.

6. Questions and answers.

7. Close

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of Contracting and Facilities Engineering. The

Contracting Officer is the only team member with authority to make contracting decisions. The Contracting Officer’s Representative (COR) will be delegated the authority to make technical decisions on behalf of the Contracting Officer.

B. The VA will provide the DB team with the following documents:

1. Available as-builts and drawings. The AE shall visit the project site to field-verify the information shown on the as-builts.

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2. Specification 010000, General Requirements

c. Submittal Log Template

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). It shall be the responsibility of the Design-Build team to verify all items shown on the as-built drawings provided by the VA for this solicitation. The VA will not be held responsible for differing site conditions that could have reasonably been verified by the DB team.

C. PART III - PROPOSAL REQUIREMENTS

C1. Design Services

A. General

1. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation.

2. Qualifications of Designers: DB AE shall provide experienced engineers to prepare the Construction Documents and Specifications for project

636-23-301, Improve Stormwater Detention Pond. All aspects of the projects shall be completed by registered engineers and architects.

3. The DB AE shall provide Submittal Exchange or an approved VA file sharing platform during the design and construction of this project.

The DB Team is expected to utilize this platform as the primary means of document review/transfer. The DB AE will provide and maintain

00 11 21-6 access to Submittal Exchange or approved VA file sharing platform throughout the duration of the project.

4. The DB AE shall completely survey all existing systems affected by the design. Survey shall include architectural, electrical, mechanical, structural, and low voltage systems and equipment as necessary. The VA anticipates 10 – 12 site visits will be required for the design and construction of project 636-23-301.

5. Prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

6. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings.

7. Attendance for scheduled design and construction meetings for the duration of the project is required. Provide 2-day advance notice to

COR & CO when attendance is not possible.

8. Post award construction services includes submittal reviews, construction meetings, inspections, and site visits. Provide hourly cost for each discipline and the costs for inspections per discipline in the design cost estimate.

9. Construction Drawings - Shall include, but not be limited to, a coordinated set of the following:

I. General:

Title Sheet, Drawing Index, Site location, Code Data, electrical symbols, and general notes or references applicable to the project.

II. Architectural:

Demolition plan, new construction plans, and any other architectural detail applicable to the project.

III. Electrical:

Site utility plan, demo plans, new construction plans, equipment schedules, panel schedules, electrical one-lines, details, and general notes applicable to the project

IV. Structural:

Plans, schedules, details, and general notes for any structural detail applicable to the project

V. Mechanical:

Plans, schedules, details, and general notes for any structural detail applicable to the project.

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C2. Construction Services

B. General

1. DB General Contractor will provide a complete and functional stormwater management system for Parking Lot 2 as detailed by the drawings and specifications developed by the DB AE firm.

2. DB General Contractor shall provide all labor, materials, and equipment to accomplish “Improve Stormwater Detention”.

3. DB General Contractor will work with DB AE firm and the VA to develop

“Improve Stormwater Detention System”.

4. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

5. DB Contractor will construct a project which keep electrical outages at a minimum and the facilities up and running. The DB AE and Contractor must provide a coordination plan for utility outages.

6. Utility Outages – VA operations are to always remain operational and uninterrupted during normal business hours throughout construction.

Work requiring interruption to business operations or electrical utility services shall be performed off-hours (nights or wknds) and coordinated with the VA COR. The DB contractor must provide VA 30-day notice for utility outages.

7. DB Contractor shall ensure a Lock-out/Tag-out is applied to electrical circuits and disconnects. Working on live circuits is prohibited.

8. Hours of work: DB General Contractor is allowed to conduct work which does not require a power outage during business working hours 7:00a.m.

- 5:00pm. This type or work includes but not limited to: work not requiring power tools, debris removal, removal/installation of wire, controls, etc. – This work is allowed at any time.

D. References: 2. The AE shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

a) Design and Construction Procedures

b) VA Design Guides/Design Manuals

c) VA Master Specifications

d) VHA National CAD Standards and Details

e) International Building Codes, State and Federal Regulations, ASHRAE

Standards

f) NFPA and Life Safety Code

g) VA BIM Guide

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E. Government Provided Materials:

1. The AE shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The AE shall promptly report any discrepancies to the VAMC Project Manager for clarification.

2. The VAMC Project Manager will provide specification section 01 00 00

General Conditions to the AE. The AE shall modify the specification section to meet project requirements.

3. The VAMC Project Manager shall provide the AE with access to all available as-builts and utility locations.

F. Deliverables

1. Specifications shall be provided in Microsoft Word, PDF, and hard copy format.

2. AE shall use the existing VA facilities drawings and update the existing as-built drawings to reflect contract documents. Include architectural, electrical, mechanical, and structural plans.

3. As-built Drawings: At the completion of the construction project, the

VA will deliver the contractor as-builts to DB AE. The DB AE shall incorporate the as-built drawings from the contractor into the BIM set of drawing and update the VA Facility BIM drawings.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of

Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review the Level 1 (35%) and Level 2 (65%)

Documents to facilitate the start of construction.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The

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DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a review period of 10 working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H.

Quality Assurance/Quality Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2000

2. The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2000 for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP

Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP

Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect

Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

4. The specifications included in the VA RFP shall be available to the

DB team in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP

Architect/Engineer’s knowledge, the CADD drawing files are provided

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Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect

Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in AutoCAD.

6. Construction shop drawings are not required to be completed in

AutoCAD. Shop drawings shall be provided to the COR and/or CO in

.PDF format following major changes or when requested.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team.

The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

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F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

6. Plumbing drawings including details, general notes, and all related calculations.

9. Electrical drawings (if applicable) including site demolition plans, site, one-line diagrams, panel schedules, equipment schedules, calculations and details.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

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2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

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7. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. The DB contractor shall provide approved construction documents prepared by the DB Team as required by the Performance of Work

Statement.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

RFP specifications. The project record drawings will be available for review by the COR at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system.

When necessary, the DB A/E will request the DB Construction Contractor

00 11 21-14 to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Resident Engineer

(RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections

During the construction period the DB A/E shall make weekly visits to the project site when requested by the Resident Engineer (RE). The

Resident Engineer (RE) may also request visits for special purposes.

Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the

Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three work days following the site visit date.

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