Atch- A PWS 636-23-301 DB Improve Stormwater Detention 6.6.24.pdf

P e r f o r m a n c e o f Wo r k S t a t e m e n t

Project Number: 636-23-301 NWI – Improve Stormwater Detention Pond Nebraska-Western Iowa Health Care System

Omaha VA Medical Center

A) Background.

Because of significant non-permeable development on the northeast quadrant of the Omaha VAMC Campus (e.g., Ambulatory Care Center, Physical Therapy Clinic, expanded parking, and parking garage) the existing stormwater detention pond, which was constructed prior to recent development and is located adjacent to the southeast edge of Parking Lot 1, is inadequate for current projected peak flows. This project will replace or upgrade the existing detention pond and correct capacity, aesthetic, and disease vector concerns associated with the current stormwater retention system.

Improve stormwater detention to meet City of Omaha and Nebraska Department of Environment and Energy requirements for effluent quantity and quality. Preferred storm water retention will be below grade; however, surface stormwater detention is acceptable to remain within the projected budget.

This project will require a Design-Build Team to develop and install an effective stormwater detention system meeting the requirements laid out below. The design will incorporate structural and non-structural stormwater management elements to provide a comprehensive stormwater management system for Parking Lot 2 and adjacent impermeable surfaces.

Detention system shall be designed to limit peak stormwater runoff and completely drain within 96 hours of a storm event. Preliminary assessment of detention capacity requirement is 1.5 to 2.0 acre-feet.

Successful offeror will be either an Architect/Engineer and Construction Joint Venture or an experienced contractor with in-house construction and design capacity capable of providing services as detailed in the Scope of Work.. At minimum, the Design Team will include experienced Civil, Environmental, Landscaping, and Sanitary/Sewer design professionals.

NOTE: Because this PWS does not require separate A/E and Construction Firms, the terms “Design Team” and “Construction Team” are used in lieu of “A/E Firm” and “Construction Contractor” throughout the document. The term “Design Build Team” or “DB Team” includes both the design and construction teams.

B) VA Design Guides, Specifications, and References (current versions).

A complete listing of all VA technical documents available for use can be found on the VA website at https://www.cfm.va.gov/TIL/. The following documents made available from the Technical Information Library (TIL) will be used as a guide for the completion of this design project; however, may require some deviations. Significant deviations from these guides must be approved by the COR and justified in writing.

All work shall be completed in compliance with the most current version of all applicable codes including, but not limited to OSHA, NFPA 101, International Building code, VA Barrier Free Design Guide and VA guidelines for patient safety and infection control.

All document packages, including the final design/construction documents from a resultant task order will be subject to review and approval (by signature) of all members of an Integrated Project Team (IPT) consisting of medical center personnel. These individuals will be identified by the VA Contracting Officer’s Representative (COR) at the first design meeting. All document packages, including the final design/construction documents moving forward for construction will be subjected to technical reviews, including third party technical reviews and/or legal reviews. The Design Team is responsible for revising documents to incorporate comments provided by those reviews.

C) Objectives and Technical Requirements.

Design-Build Contractor (Design Team) shall provide 65% design)documents in accordance with the requirements of Department of Veterans Affairs Program Guide PG-18-15, Volume E prior to the construction phase of this project.

Design Services include site visit(s), field investigation, and user interviews to prepare construction drawings and specifications, along with a cost estimate for construction to Improve the Stormwater Detention Pond, for the NWIHCS, Omaha VA Medical Center.

The Design Team shall schedule an initial site visit to meet with the VA. The Design Team shall design an Improved Stormwater Detention Pond based on VA design manuals and user interviews during the initial design discussions.

As previously noted, the Design Documents shall be developed to a 65% Design submission as directed by the VA Project Manager. For the submission a draft 65% Submittal shall be prepared, followed by a final submittal modified as necessary in response to the review comments on the draft. This is an interactive process between the VA Medical Center (VAMC) and the Design-Build Contractor. Both formal and informal meetings at the VAMC or the Design-Build Contractor’s office will be conducted to discuss the design and related issues.

65% Design Documents specify the project's functional and aesthetic requirements but leave the development of construction documents and details of construction technology to the Combined Design-Build (DB) Team. The 65% Design Documents shall show sufficient detail to clearly convey the design concept, applicable criteria, standards, specifications, and guarantee requirements, but allow flexibility in accomplishing the desired product. The DB Team shall develop construction documents based on the 65% Design Documents (drawings and specifications), perform construction, and provide as-built documentation.

The design phase shall include but not limited to the following:

Survey the current Stormwater Detention Pond at the Omaha VAMC.

Design Stormwater Detention in accordance with City of Omaha and Nebraska

Department of Environment and Energy requirements.

Develop 65% Design Documents for an Improved Stormwater Detention System.

D) Design Services and Deliverables.

1. DESIGN TEAM RESPONSIBILITIES:

a. The Design Team shall produce the Design Documents, including drawings and specifications, in accordance with professional architectural/engineering practices, the approved Memorandum of Agreement (MOA), the Performance of Work Statement (PWS) and, where identified, VA criteria. Where VA standards and criteria are specified, each A/E discipline shall receive a copy of their respective VA design manual, National CAD Standard Details, and Design and

Construction Procedures and VHA National CAD Application Guide. The Design Team is responsible for obtaining the NCS.

b. The Design Team shall also provide any additional design criteria necessary for project development (supporting calculations, equipment guide list, Design and Construction Procedures, design manuals, signage design, etc.), so that the DB Team can provide construction drawings and specifications;

c. The Design Team, in consultation with VA Project Team, shall determine design choices based on incorporating commercial and/or VA standards into the 65% Design Documents. However, the VA MOA and PWS will identify design concept for preparing the Design Documents;

d. During development of Design Documents, the Design Team shall work with the VA project team to develop:

Project Definition including:

1) Project Scope/Design Philosophy;

2) Performance Specifications;

3) Design Development Drawings

e. During design and construction of the project, the Design Team may be required to participate in construction inspections and assist in the review of:

Construction Document submittals including specifications and design calculations the Design Team shall list any deviations from the Design Documents);

Shop Drawings, Product Data, and Samples;

Test Results, Certificates, and Other Submittals; and Operation and Maintenance Manuals, Training, Project Record Documents, and Warranties.

2. GENERAL REQUIREMENTS

a. Utilize appropriate and/or edited sections of the following VA documents:

VA Master Construction Specifications (PG-18-1);

VA Design and Construction Procedures (PG-18-3) VA National CAD Standards Details (PG-18-4);

VA Seismic Requirements (H-18-8);

VHA National CAD Standard Application Guide

b. Provide design criteria from the following VA Design Manuals where appropriate and as determined during design:

Architectural Design Manual;

CPM Design Manual;

Electrical Design Manual;

Plumbing Design Manual;

Sanitary Design Manual;

Site Development Design Manual; and Structural Design Manual.

c. Develop performance specifications to establish the quality of products and workmanship. Performance specifications shall be used to encourage full and open competition. Reference to equipment, materials, or patented processes by trade name, make, and catalog number shall be regarded as establishing a standard of quality only and shall not be construed as limiting competition. Use VA Master Construction Specifications as directed by Scope of Work and determined during design development. VA Project Manager will provide procedures to obtain VA Master Construction Specifications; and

d. The project will need to follow the Omaha Municipal Code, Chapter 32, Stormwater Management Ordinance. The City will require a Post Construction Stormwater Management Plan (PCSMP). The basin will need to maintain the pre-project conditions for the 2-, 10-, and 100-year runoff rates and it will need to continue to provide treatment for the water quality volume, which in Omaha is a basic volume of the first 1/2" of rainfall applied to the disturbed area. If the project ends up disturbing more than one acre, a Stormwater Pollution Prevention Plan (SWPPP) is required.

3. REQUIREMENTS FOR DESIGN PHASE SUBMISSIONS

a. GENERAL: Specific submission requirements by discipline shall define the level of effort to identify and resolve basic design issues.

b. SUBMITTAL DOCUMENTS: Design Documents shall be completed to 65% Design Submittal requirements:

35% Design Documents consists of single line drawings (equivalent to schematics) and/or a narrative for each discipline. 35% Design Submission consists of the development of the architectural and engineering progress documents layouts and the development of various engineering systems associated with the project;

65% Design Submission consists of further development and expansion of the architectural and engineering solutions in the 35% Design Submittal. The VA Project Manager must approve deviations from the 35% Design Submittal prior to proceeding;

Follow VA Design Manuals, National CAD Standard Details, Facilities Procedures, and Master Specifications as appropriate and directed by VA Project Manager for the specific project;

Provide a design narrative/analysis for each technical discipline (e.g.

architectural, mechanical, fire protection, etc.) which describes the intent of each discipline; and

Indicate requirements for testing, balancing, and adjusting the electrical, plumbing, and HVAC systems.

4. SCHEMATIC DESIGN [SD-1] SUBMITTAL (35% Documents):

a. Draft construction narratives, analyses, studies, calculations, and data. Provide documents in Microsoft word format.

b. Schematic Design Development (SD) Drawings Submittal. Provide set in AutoCAD 2022 and Adobe PDF format.

c. Submittal shall be provided in electronic format.

d. Draft Project Specification in Microsoft Word format.

e. Allow 14 calendar days for VA Review.

5. DESIGN DEVELOPMENT (DD-1) SUBMITTAL (65% Documents DRAFT):

a. Mark-Ups: Report of disposition of marked-up comments or drawings showing corrective action from prior submittal responding to comments

b. Draft construction narratives, analyses, studies, calculations, and data. Provide documents in Microsoft word format. Provide cost estimate Microsoft Excel format.

c. Design Development (DD) Drawings Submittal. Provide set in AutoCAD 2022 and Adobe PDF format.

d. Draft Project Specification in Microsoft Word format.

e. Submittal shall be provided in electronic format along with 2 half-sized drawing sets.

f. Allow 21 calendar days for VA Review.

6. LEVEL 2 – DESIGN DEVELOPMENT (DD-2) SUBMITTAL (65% Documents, FINAL SUBMITTAL prior to Notice to Proceed with the construction phase)

a. Mark-Ups: Report of disposition of marked-up comments or drawings showing corrective action from prior submittal responding to comments.

b. Construction Drawings. Provide set in AutoCAD 2022 and Adobe PDF format.

c. Project Specifications: Full Specifications showing all edits in Microsoft Word format.

d. Submittal shall be provided in electronic format along with one full-sized drawing set.

7. At each submission, the Design Team shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC

SUBMITTAL (SD-1)", “DRAFT 65% DESIGN SUBMITTAL (DD-1)”, OR “65%

DESIGN SUBMITTAL (DD-2)”, in large block letters above or beside the VA standard drawing title block. In each submission, the Design Team shall incorporate the corrections, adjustments, and changes made by VA at the previous review and note within a document that tracks review comments and changes.

8. Submit the following:

Submittal Requirements 35% 65%

Narrative on proposed design concept X Analysis of Site X Phasing Analysis (if used) X Drawings

Cover Sheet X X

Site Plan w/ Contractor’s Staging Area X X

Topographic, utility, and landscape survey (show existing and X X

Parking Impact Analysis X X

Demolition Plan X X

Fire / Emergency Vehicle Access X X

SWPP X

Utility Connections X

Structural X

Civil X

Electrical (if used) X

E) Construction

1. Construction shall commence with VA approval of the 65% Design Submittal.

Notice to Proceed with construction is anticipated within 15 calendar days of approval of the 65% Design Submittal.

2. Design Team Construction Period Services (CPS) shall be provided during the entire construction period of performance. Services to be performed under CPS are to include, but not limited to the following:

a. Pre-Construction Meeting: The Design Build Team (design and construction) shall attend a pre-construction meeting prior to the start of work.

b. The Design Team shall coordinate VA approval for Submittals, shop drawings, plans, or any other related documentation submitted by the Construction Team.

c. Weekly Progress Meetings: The Design Build Team Project Leader will attend and record minutes for all meetings related to the construction contract and other meetings as determined by the Contracting Officer Representative

(COR).

d. Requests for Information (RFI) Submittals: RFIs shall be resolved by the Design Build Team and coordinated with the COR for final approval. The COR will respond to requests for RFI approval according to the following:

1. Critical – 2 days (Cost and Schedule delays)

2. Urgent – 7 days (Schedule Delays)

3. Normal – 14 days

e. The Design Build Team shall provide change order documents, change order cost estimates, contractor proposal evaluations, recommendations and assist the VA in final price determination.

f. The Design Team shall review and recommend approval of the O&M Manual(s).

g. The Design Team shall coordinate any required training with the General Contractor, manufacturers, etc. to ensure that VA personnel are knowledgeable on equipment or systems.

h. The Design Team shall provide at a minimum ten (10) Construction observation site visits; minimum visits to include the following:

1. Rough-In Inspection

2. Final Inspection (generation of a final punch list)

3. Punch List Completion Inspection

4. Contractor’s As-Built Drawing Verification

2. Post Construction Services (Record Drawings):

a. Obtain information in the form of as-built drawings, marked-up prints, and other data certified by the construction contractor documenting changes made during the performance of the work. All information provided or gathered will be verified by the Design Team for accuracy and completeness. These drawings and information will then be incorporated into the construction drawings to produce project record drawings.

b. Create electronic copies in AutoCAD format (2D, 3D and Revit) of all files associated with the project.

c. Create as-built construction documents accordance with the VA National CAD Standards Application Guide. Provide all supplemental files, including fonts, plotter configurations, etc., that are required to open and plot drawings.

Where drawings were created with an AutoCAD add-on program, save the files so that they can be used with AutoCAD only. Drawings shall be saved such that one file will produce one plot without manipulation of layers.

d. Create electronic PDF files using the most recent version of Adobe Acrobat.

e. Hard-Copy: One full set (E size, 34”x44”)

f. Deliver record drawings to the VA no later than 45 days following beneficial occupancy/final acceptance of the site.

F) Period of Performance and Schedule.

Design Phase: The contract Period of Performance for the design phase shall be 180 calendar days from the Notice of Award. Period of Performance for total design and construction is 315 calendar days from Contract Award.

The proposed schedule for Design Build services is as shown below:

Detailed design work plan and schedule. Preliminary design meeting with VA team

Provide design schedule to CO and

COR

7 calendar days after receipt of Notice to Proceed

SD-1 Provide a digital copy 45 days after Notice to Proceed SD-1 Review Meeting Meeting 14 calendar days after VA receipt of SD-

1 Submittals DD-1 (Draft) Level 2 Submittal (65% Drawings)

Provide digital copy along with two (2) ½ sized drawing sets.

110 calendar days after receipt of Notice to Proceed

DD-1 (Draft) Level 2 Review Meeting

Meeting 21 calendar days after VA receipt of DD- 1 Submittals

DD-2 FINAL Level 2 Submittal (65% Drawings)

Provide digital copy along with one full sized drawing set.

150 calendar days after receipt of Notice to Proceed

Notice to Proceed (Construction)

15 calendar days after acceptance of FINAL Level 2 Submittal.

Construction Completion 120 calendar days after Full Notice to Proceed.

As-Built Documents 150 calendar days after Full Notice to Proceed.

G) DESIGN FEE SCHEDULE: Proposal Cover Sheet should indicate the breakdown of fees as below:

1. A/E DESIGN SERVICES

Schematic Design Design Documentation Construction documentation Total for Base work under this Contract As-Built Record Drawings Site Visits (each)

2. CONSTRUCTION SERVICES

WBS Cost

H) Additional Information/General Requirements.

The Design Build Contractor(s) shall receive COR approval for any significant deviations from this document, referenced guides, manuals, or any other related document used.

Confidentiality and Nondisclosure It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

The Design Build Contractor(s) shall provide a web-based tool (DrChecks, or similar) to track comments during the design phase. The Design Team is responsible to maintain the program until 100% CDs are approved and accepted.

Upon request and if available, any existing campus plans, inspections, directives, etc. will be provided by the VA for use in completing the design. The VA does not guarantee the accuracy and completeness of any of the data provided and Design Team shall investigate and verify the accuracy of documents that impact the design in a manner that has a direct bearing on both the design and the cost of construction.

The Design Team shall ensure that design and specifications are not restrictive.

Specifications will be based on performance criteria when possible and will not use brand names. The Design Team shall provide a written certification stating the design is not restrictive, it has been written to provide full and open competition and will list at least three manufacturers who can supply major components or systems of the project. If the use of a brand name is necessary, the Design Team will provide a justification, including:

1. Why the particular brand must be used or why a specification cannot be written (Proprietary design, etc.).

2. The criteria alternate items must meet to be considered equal.

If it is necessary to pre-qualify major components, the Design Team will notify the Contracting Officer so that necessary actions can be taken to establish a Qualified Products List.

Meetings and Conferences: The Design Team shall be responsible for attending and having applicable representation for all design review meetings and conferences held with the VA during design services and construction period services. At a minimum, during design services, a kick-off meeting will be held virtually and a review session for each design development stage. Design Team is responsible for providing “action-taken” comments to design review comments provided by the VA. During CPS, at a minimum, weekly progress meetings will be held for discussion of the ongoing construction project and the Design Team shall be prepared to provide guidance on construction documents, RFI’s, submittals, etc. The Design Team shall be responsible for recording and distributing all meeting minutes within two (2) calendar days of the meeting or conference. All documentation shall be in PDF format.

The Design Team will be required to comply with any training requirements as necessary.

Currently, course number TMS 20939—VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information is required. Employees will be required to sign documentation stating that the training has been completed.

I) Records Management:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Nebraska-Western Iowa Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Nebraska-Western Iowa Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Nebraska-Western Iowa Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Nebraska-Western Iowa Health Care System control or the Contractor must hold it until otherwise directed.

Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract documents. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [VA Nebraska-Western Iowa Health Care System] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VA Nebraska-Western Iowa Health Care System] policy.

8. The Contractor shall not create or maintain any records containing any non-public

VA Nebraska-Western Iowa Health Care System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [VA Nebraska-Western Iowa Health Care System] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [VA Nebraska-Western Iowa Health Care System] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

J) Flow down of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.