Combined Specifications (130 pages).pdf

11-01-23

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.16 Network Analysis Schedules (Design-Build Only) 05-22 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements 11-23 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 57 19 Temporary Environmental Controls 01-21 01 74 19 Construction Waste Management 04-22

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 01-21

11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall provide Design Build Services to design and completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Project 636-23-301, Improve

Stormwater Retention as required by the Performance of Work

Statement and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer (CO), Contracting Specialist (CS), or Contracting Officer’s Representative (COR).

C. Before placement and installation of work subject to tests by testing laboratory retained by the Design Build Team the

Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection.

Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. VA issued identification is required to enter VA facilities without VA escort. Coordinate with the COR for identification requirements.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, PROVIDE DESIGN AND CONSTRUCTION SERVICES: Work includes general construction, alterations, roads, walks, grading, 01 00 00 -2 drainage, necessary removal of existing structures and construction and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter VA facilities without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving

VA property.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

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1. The Contractor shall secure the construction site against unauthorized access.

2. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

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a) Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b) “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. An unlimited number of permits shall be issued for General

Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are

01 00 00 -5 transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment, and vehicles at all times.

G. Execute work in a manner that interferes as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places as directed by the COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. The Contractor shall conduct work in a manner to minimize the impact to adjacent surface parking and take all measures and

01 00 00 -6 provide all material necessary for protecting property in affected areas of construction against dust and debris.

J. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m

(seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

K. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance, including control of erosion, vegetation, and debris.

L. Utilities Services: No interruption of utility services is anticipated for this work. If interruption of services is necessary, it must be coordinated with the COR not less than seven days before the interruption.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS (NOT USED)

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

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1. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. If the area disturbed by

01 00 00 -8 construction exceeds one acre, a National Pollutant Discharge

Elimination System (NPDES) permit will be required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the NWIHCS Engineering office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials;

and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (lawns, paving, roads, walks, etc.) disturbed or removed because of performing required new work shall be patched, 01 00 00 -9 repaired, reinstalled, or replaced with new work and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. Contractor shall independently confirm soil conditions and the presence of utilities as part of the design development.

1.12 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The

Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the

Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting

Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the

Contractor.

(FAR 52.236-17)

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B. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark

(through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work.

C. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

D. Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

E. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying Services".

1.13 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets (one PDF and one AUTOCAD DWG) of as-built drawings in the electronic version to the COR within 30 calendar days after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

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1.14 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in electronic format (MS Word or PDF) at least 30 days before the planned pre-warranty conference; submit one setof the warranty management plan to the CO, CS, and COR. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems

01 00 00 -12 such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction and one-year construction warranty periods.

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1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

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Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

1. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction

Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

2. Third Priority Code 3. All other work to be initiated within 3 workdays and work continuously to completion or relief.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

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1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

1.18 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

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B. Manuals: Maintenance and operating manuals in digital format for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site.

Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components.

Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations.

Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when

01 00 00 -17 the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.19 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR.

Construction sign shall identify the Project Title, Contractor, and contractual completion date. All wood members shall be of framing lumber. Cover sign frame with 0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings.

Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

B. Paint all surfaces of sign and posts two coats of white gloss paint. Border and letters shall be of black gloss paint, except project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the COR.

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05-01-22

01 32 16.16 - 18

SECTION 01 32 16.16

NETWORK ANALYSIS SCHEDULES (DESIGN-BUILD ONLY)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a fully Resource loaded (cost and manpower) Network Analysis System (NAS) plan and computer generated schedule demonstrating fulfillment of the entire contract requirements, shall keep the plan and computer generated schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). The Contractor’s initial NAS Diagram submission will be the basis for their initial project schedule and will be designated as a Day 1 submission. After review and approval by

VA, this schedule will be designated as the approved Baseline Schedule.

B. Conventional Critical Path Method (CPM) Precedence Diagramming Method

(PDM) technique shall be utilized to satisfy both time and cost applications. All schedule data and reports required under this specification section shall be based upon total float, not relative or free float schedules. The approved baseline NAS diagram and the schedule becomes the official project schedule of record governing schedule management, oversight, and actions on the corresponding contract.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative in the firm who will be responsible for the preparation of the network diagram, review, and report progress of the project with and to the Contracting

Officer's representative.

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section and such authority shall not be interrupted throughout the duration of the project.

1.3 CONTRACTOR'S CONSULTANT:

A. To fulfill all the requirements of this specification section, the

Contractor shall engage an independent CPM consultant who is skilled in the time and cost application of scheduling using (PDM) network techniques for similar sized construction projects. The cost of which

01 32 16.16 - 19 is included in the Contractor's bid proposal price. This consultant shall not have any financial ties, business ties, affiliation with or a subsidiary company of the Contractor. The consultant is expected to provide unbiased professional services to the contractor and to VA’s representatives in developing and maintaining the project schedule.

B. Prior to engaging a consultant, and within 10 calendar days after award of the contract, the Contractor shall submit to the Contracting

Officer:

1. The name and address of the proposed consultant and Company.

2. Sufficient information to show that the proposed consultant has the qualifications to meet the requirements specified in this specification section.

3. A list of prior construction projects, along with selected PDM network diagram samples on current projects which the proposed consultant has performed complete project scheduling services. These network diagram samples must show complete project planning for a project of similar size and scope as covered under this contract.

C. The Contracting Officer has the right to approve or disapprove employment of the proposed consultant and will notify the Contractor of the VA decision within seven calendar days from receipt of information.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The contractor must have their CPM Consultant approved prior to:

1. Submitting the Day 1 diagram and schedule.

2. Notice to Proceed.

3. Pre-construction Conference.

1.4 PRIOR TO BASELINE SCHEDULE ACCEPTANCE

A. At the time of the Pre-Construction Conference, prior to the issuance of the project Notice to Proceed, the Contractor shall arrange a separate meeting with the Contracting Officer and representative(s) to discuss the requirements of this specification.

B. With exception of bonds, insurance, and limited mobilization cost associated with preparatory work such as site trailers, staging areas, haul roads etc., the approval of the baseline NAS schedule is a condition precedent to:

1. Processing of contractor’s pay request(s) for any construction activities/items of work.

01 32 16.16 - 20

2. Review of any schedule updates.

C. Government review comments on the contractor’s schedule shall not relieve the contractor from compliance with requirements of this specification section and the remaining contract documents.

PART 2 - SCHEDULE CRITERIA / DATA REQUIREMENTS:

2.1 COMPUTER PRODUCED SCHEDULE DEVELOPMENT CRITERIA

A. The computer produced schedule shall be prepared and maintained using

Primavera P6 software.

B. Work activity/event relationships shall be restricted to Finish-to-

Start (FS) and Start-to-Start (SS) only without lead or lag constraints. Note: Some exception may be allowed for lag in SS relationship but must be approved by the VA’s contracting officer on case-by-case basis prior to inclusion in the schedule.

C. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting

Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the network diagram shall not excuse the contractor of this requirement.

D. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events but must have zero duration. The complete computer schedule shall reflect the Contractor's approach to pursuing the entire project.

E. Intermediate Phasing milestones contained in the contract documents shall be clearly shown in the schedule.

F. The Contractor’s initial Day 1 submission, prior to VA review and approval, in its original form shall reflect the original contract scope of work.

G. Early Project Completion or “Short Schedule” – VA will not approve any baseline schedule which shows completion date prior to the contract completion date. Also, there should not be any “filler or

“contingency” type of activities to fill the entire contract duration.

VA has no obligation to accelerate activities to support a proposed early contract completion. However, if the subsequent updates show that early handover is feasible due to “ahead of schedule” situation, 01 32 16.16 - 21

VA may accept the facility earlier at no additional cost to the government.

H. The Baseline Schedule Critical Path of the project shall be limited to:

1. No more than 20% of the activities shall be on the critical and near-critical path(s). Critical path is defined as activities with zero (0) day total float. Near-Critical path(s) is defined as activities with one (1) to twenty (20) days of total float.

2. Multiple Critical paths will not be allowed.

I. The Contractor shall show activities/events for:

1. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery, and similar pre-construction work.

2. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules samples, template, or similar items with time duration of no less than 20 workdays.

3. Shutdowns or Interruption of VA Medical Center utilities, delivery of Government furnished equipment (GFE)and any other specification requirements.

5. Maintenance and operation manuals, instructions, and preventive maintenance tasks.

6. Commissioning (Cx)Activities: NOT USED

J. VA inspection and acceptance activity/event with a minimum duration of five work days immediately preceding the final acceptance. Maintain this scheduling condition throughout the length of the contract unless waived by the Contracting Officer’s representative in writing.

K. NOT USED

L. Bid items other than the Base Bid (ITEM 1) shall have trade codes corresponding to the appropriate bid item number (e.g., ITM 3, ITM 4 and other items).

1. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

2. Break up the work into activities/events shall have:

a. Duration no longer than 20 work days each, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other

01 32 16.16 - 22 activities/events for which the Contracting Officer may approve the showing of a longer duration.

b. The duration for VA approval of any required submittal, shop drawing, or other submittals shall not be less than 20 work days.

Refer to drawing CPM-1 for VA approval activities/events which will require minimum duration longer than 20 workdays. The construction time as determined by the CPM schedule from early start to late finish for any sub-phase, phase or the entire project shall not exceed the contract time(s) specified or shown.

c. An activity/event shall only reflect the work of one entity

(subcontract or craft).

d. The activity/event once began can continue unimpeded until the activity/event is complete.

3. Describe work activities/events clearly, so the work is readily identifiable with clear scope for assessment of completion.

Activities/events labeled "start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable (Refer to item 2.1 B above for some exceptions).

4. Uniquely number each activity/event ID with ALPHA-NUMERIC value in ascending order. The network diagram should be generally numbered in such a way to reflect trade discipline, phase or location of the work.

2.2 WORK ACTIVITY/EVENT COST AND TRADE RESOURCE DATA

A. Cost Loading - The Contractor shall cost load all work activities/events except procurement activities. The cost loading shall reflect the appropriate level of effort of the work activities/events.

The cumulative amount of all cost loaded work activities/events

(including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. In the event of disapproval, the

Contractor shall revise and resubmit in accordance with Article, THE

INITIAL DAY ONE SCHEDULE SUBMITTAL (Item 3.1B below). Negative work

01 32 16.16 - 23 activity/event cost data will not be acceptable, except on VA issued contract changes.

C. The Contractor shall cost load work activities/events for all BID

ITEMS. The sum of the cost loading for each bid item work activities/events shall equal the value of the item in the Contractors' bid.

D. Work activities/events for Contractor bond shall have a trade code and area code of BOND.

E. Manpower loading - In accordance with Article PERFORMANCE OF WORK BY

THE CONTRACTOR in FAR 52.236 – 1 and VAAR 852.236 - 72, the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this Section, a responsibility code for all activities/events of the project for which the

Contractor's forces will perform the work. This shall be the basis for the “Resource loading” of the schedule and the contractor shall provide

“Manpower loading” reports by trades and the overall Trade manpower requirements, when requested by the contracting officer or his/her representatives.

2.3 NETWORK DIAGRAM (NAS) DATA REQUIREMENTS:

A. The Day 1 NAS diagram is the logical plan and forms the basis for contractor’s baseline schedule. Participation and input of key construction personnel from the general contractor and the major subcontractors is a mandatory requirement in the baseline schedule development. The Day 1 NAS diagram in its original form shall reflect the original contract scope of work and contain no contract changes or delays which may have been incurred during the final NAS diagram and baseline schedule development period and shall reflect the entire contract duration as defined in the bid documents. Show on the NAS diagram the sequence and interdependence of work activities/events required for complete performance of all items of work. In preparing the NAS diagram, the Contractor shall:

1. Exercise sufficient care to produce a clear, legible, and accurate network diagram, refer to the construction document (CD) drawing, CPM-1 (Sample CPM Network. Computer plotted network diagrams shall legibly display and plot all information required by the VA CPM activity/event legend, otherwise the computer plotted network diagram will not be accepted. If the computer plotted network diagram is not found acceptable by the contracting officer’s

01 32 16.16 - 24 representative, then the network diagram will need to be hand drafted and meet legibility requirements. Provide a key plan on each network diagram sheet showing the project area associated with the work activities/events shown on that sheet.

2. Show the following on each work activity/event:

a. Activity/Event ID number.

b. Concise description of the work represented by the location and activity/event.

c. Activity coding – Provide activity coding (five alpha characters or less) for Trades (GEN, MECH, ELEC, CARP, PLAST, or other acceptable abbreviations), Area, Phasing etc. Provide a dictionary of all coding in the front page of the NAS Diagram.

d. Duration (in workdays.)

e. Cost (in accordance with Article, ACTIVITY/EVENT COST DATA of this section and less than $9,999,999 per activity).

f. Manpower required (average number of workers per day). Load manpower for every activity with proper trade codes in the

“resource” field of P6 for ease of generating individual Trade and overall manpower profile required to plan and complete the project.

g. No open-ended activities with exception of Notice to Proceed and the Final Completion node.

h. The SYMBOL LEGEND format shown below, and on the drawing CPM-1

(Sample CPM Network), is mandatory and shall be followed in preparing final network diagrams.

01 32 16.16 - 25

B. To the extent that the network diagram or any revised network diagram shows anything not jointly agreed upon, it shall not be deemed to have been approved by the Contracting Officer. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the Contracting

Officer's approval of the network diagram.

C. CPM Activity/Event Record Specifications: Submit to the VA CO, CS, and

COR an electronic file containing one file of the data required to produce a Primavera (P6), (PDM) produced schedule, reflecting all the activities/events of the complete project network diagram being submitted.

2.4 CONSTRUCTION SCHEDULE RISK ANALYSIS / MITIGATION PLAN

A. Schedule Risk Analysis – The contractor shall conduct the statistical schedule risk analysis based on the above detailed construction activities in the Day 1 approved diagram, identifying major schedule risk areas and recommended risk mitigation plans as outlined below.

P u ll W ir in g 1 -F L

2 0 0 3 5 1

2 5 1 4 0 1

3 1 5 R e la t io n s h ip f r o m E v e n t E ls e w h e re in t h e N e tw o rk

T ra d e B u m p R e la t io n s h ip O u t

R e la t io n s h ip f r o m M a te r ia l E v e n t

R e la t io n s h ip t o E v e n t E ls e w h e re in th e N e tw o rk T ra d e B u m p

R e la t io n s h ip in

3 0 1 E L E 1 F L - 5 2 1 2 0

E v e n t Id e n t i f ic a t io n

R e la t io n s h ip f r o m P re c e e d in g E v e n t R e la t io n s h ip t o

S u c e e d in g E v e n ts

S F

A c t iv i t y D u ra t io n

M a n p o w e r

T o ta l L a b o r & M a te r ia l C o s t

A re a C o d e T ra d e C o d e

S Y M B O L L E G E N D

E v e n t D e s c r ip t io n

S h o w N e t w o r k D ia g r a m p a g e n u m b e r l o c a t i o n ( s ) f o r a l l in c o m i n g /o u t g o i n g n o d e c o n n e c t o r ( s ) .

01 32 16.16 - 26

B. The risk analysis shall be conducted by a person or firm skilled in the statistical method of schedule risk analysis based on the (PDM) network techniques for major construction projects, preferably in the major health care related projects. The cost of this service shall be included in the Contractor's proposal.

C. The Contracting Officer has the right to approve or disapprove the

Person or firm designated to perform the risk analysis.

2.5 RISK ANALYSIS FORMAT / DATA REQUIREMENTS

A. Conduct Risk Analysis - Based on the approved software / format, the consultant shall perform statistical risk analysis on the detailed approved Day 1 diagram and the baseline schedule. The contractor shall review and utilize any previous Risk analysis performed by the A/E of record based on the “semi-detailed” (yet at an overall level) construction logic and schedule to ensure the continuity of previous schedule risk analysis. The contractor’s project manager and

Superintendent shall identify the major schedule risk areas and possible risk mitigation strategy/plan and record it in a narrative format, with electronic file submission to the VA as directed by the VA

Contracting officer.

B. The submittal shall include three copies of a computer-produced risk analysis results, predicting the various meaningful probability curves of achieving the contract schedules. It shall also include a detailed narrative list of all major and minor potential and specific schedule and cost risk areas and impact of them on the overall project, and a contractor’s recommendations of mitigating the identified risks which must be addressed by the VA Project and Resident engineer teams to maintain the contract schedule.

C. The contractor shall, as a part of Risk monitoring, prepare a detailed

Project Risk Register (PRR), identifying each risk items, risk assessment and its response plan. This PRR, at the discretion of VA

Senior Resident Engineer and CO, shall be discussed in a monthly risk management meeting for mitigation.

PART 3 - SUBMITTALS, DELIVERABLES, AND UPDATE PROCESS:

3.1 SUBMITTALS:

A. The Independent CPM Consultant Submittal: Within 10 calendar days after award of the contract, the Contractor shall submit to the…