Atch 2 Statement of Work.pdf

STATEMENT OF WORK (SOW)

FOR

HANGAR 84 OFFICE DEMOLITION AND INSTALLATION OF A

MODULAR OFFICE FACILITY

PREPARED BY

Air Education Training Command (AETC)

502d Trainer Development Squadron/Trainer Development (502d TDS/TD)

JBSA-RANDOLPH, Texas

DATE

20 May 2025, v6.0

1.0 Background

The 502d Trainer Development Squadron (TDS) on Joint Base San Antonio – Randolph, designs, develops, manufacturers, and maintains training devices and simulators for the entire Department of Defense (DoD) community. As part of its daily operations, the 502 TDS utilizes its warehouse for the shipping, receiving, and storage of trainer parts and components, and has a dedicated warehouse staff to coordinate and support these efforts.

The 502 TDS structural and maintenance teams are currently utilizing an office space that does not need mission needs. The 502 TDS requires demolition of its existing office space in Hangar 84.

After the demolition, the 502 TDS also requires the procurement and installation of a temporary modular facility to take its place.

2.0 Scope

The scope of this effort includes s the demolition of the existing space in the 502 TDS Hangar84, and the procurement and installation of a temporary modular facility and its ancillary components.

3.0 Objectives

The purpose of this Statement of Work is to set forth the requirements to demolish and dispose of the existing warehouse space and to procure a temporary modular facility for Hangar 84 in

502 TDS.

3.1. Tasks

The Contractor shall complete the following tasks in support of this effort:

• Task 1: Demolish the existing office space. This work shall include the collection and disposal of all debris and remnants off-site.

• Task 2: Provide and install a pre-engineered temporary modular facility within the following size tolerances and with the characteristics outlined in Attachment 3, including the installation of a vestibule to connect the modular facility to the exit door:

o Length: 40 ft o Width: 20 ft o Height: 9 ft (ceiling height), 10 ft, 3 in (roof height)

• Task 3: Install new fire alarm notification device

4.0 Program Requirement

4.1. Demolition and Disposal

The Contractor shall demolish the existing space in Hangar 84, 502 TDS and remove all debris from the site.

4.1.1. Storm Water Pollution Prevention

During demolition activities, the Contractor shall ensure that any storm drains near the construction site are properly protected to prevent sediment from entering the system. The Contractor shall sweep sediment from pavement periodically. If soil disturbance is at least 1 acre, the Contractor must ensure compliance with TPDES TXR150000 construction general permit which requires the development of a Storm Water Pollution Prevention Plan (SWPPP).

The Contractor shall submit a SWPPP, as required, to the Water Quality Manager for review and approval before the start of construction.

4.2. Close Work Orders

If the demolition project exceeds $20k or there are changes in square footage, the Contractor shall send all closed work orders through ACESRP for capitalization.

4.3. Material Ordering

The Contractor shall consider “Green” (energy efficient) materials and equipment first and foremost when ordering materials. The Government will complete AETC Form 46 and/or AETC Form 51 as required.

4.4. Modular Office Installation

The Contractor shall provide the following components for installation as part of the modular office in the 502 TDS warehouse (see Attachment 3 for drawing):

• Wall sections, 10 ft high, quantity approximately 20 as needed for the size of the modular office facility

• Door frames, quantity 4

• Doors, quantity 3

• Light switches, quantity 5

• LED lighting, quantity 12

• Grid ceiling, 2 ft x 4 ft grid with fissured tile and R19 insulation, height 9 ft

• Roof, height 10 ft, 3 in

• HVAC

• Electrical load center, quantity 1

• Wiring and raceways for all electrical outlets and HVAC

• Vision windows (4 ft x 3 ft, 4 in), quantity 19, mounted 41 in from floor

• Data ports, quantity 10

• 110V duplex ports, quantity 18 The Contractor shall install all required components for the modular office in the 502 TDS warehouse including the walls, roof, grid ceiling, and R19.

As a part of the modular office installation, the Contractor shall provide all equipment rental required.

4.4.1. Electrical and Communications

The Contractor shall fully wire the modular office with electrical wiring and outlets as specified by the Government. The Contractor shall procure and install 20-amp, 3-wire grounding type receptacles.

The Contractor shall install conduit pathways for Government-provided ethernet ports in the locations as specified by the Government. Note: The Government will install all ethernet ports after completion of the pre-fabricated modular warehouse effort.

The electrical and computer data port drops shall be at least 1 ft away from each other.

4.4.2. HVAC

The Contractor shall install a heating ventilation and air conditioning (HVAC) system with the following specifications and characteristics:

• Energy Efficient Multi Zone Pre-Charged Mini Split Air Conditioning System

• Heats and cools up to 1200 Sq.Ft with heat pumps

• Minimum of 27K BTU (2.25 tons of AC)

The HVAC shall be installed in the location as specified by the Government.

4.5. Fire Alarm Notification Device

The Contractor shall procure, install, and terminate a new fire alarm notification device in the newly constructed modular office building in Hangar 84. The fire alarm notification device shall be capable of providing external notification power supply to support additional notification devices.

The Contractor shall provide an electrical contractor to perform work required for conduit to connect devices as needed.

The Contractor shall provide and utilize plenum-rated cabling and either utilize a cable tray or special system cabling to be run off the ceiling grid.

The fire alarm notification device shall include a minimum 12-month warranty on all materials and workmanship.

The Contractor shall test the existing system notification devices for verification of functionality, and demo existing fire alarm devices in the office area as necessary.

The Contractor shall provide all design, drawings, permit applications, system pre-test, and final testing documentation to the Government upon completion of work.

4.6. Paint, Stain, and Color

If painting or staining is required, the Contractor shall utilize LOW VOC coating materials.

All pre-fabricated modular office panels and auxiliary components shall be gray in color unless otherwise approved by the Government.

4.7 Waste Removal

It is required to recycle scrap metal through the JBSA Qualified Recycling Program (QRP); the QRP will retain proceeds from the sale of scrap materials. The Proponent/Contractor may provide scrap metal, cardboard, and wood pallets to the JBSA QRP for recycling. If the Contractor retains ownership of metal or other materials for reuse or recycling, Contractor must submit to 802 CES/CEIE weight tickets showing amounts of material reused/recycled and reuse/recycling location.

The ISWMP shall include the following:

1. Names of individuals responsible for waste prevention, waste management, and waste tracking.

2. Actions that will be taken to reduce solid waste generation.

3. Description of the specific approaches to be used in recycling/reuse of the various materials generated, including the areas and equipment to be used for processing, sorting, and temporary storage of wastes.

4. Characterization, including estimated types and quantities, of the waste to be generated.

5. Name of landfill to be used and the estimated costs for use, assuming there would be no salvage or recycling on the project.

6. Identification of local and regional reuse programs to be used.

7. List of specific waste materials that will be salvaged for resale, salvaged and reused, or recycled.

8. Name of recycling facility(ies) to be used and materials accepted.

9. Identification of materials that cannot be recycled/reused with an explanation or justification.

10. Anticipated net cost savings determined by subtracting Proponent/Contractor program management costs and the cost of disposal from the revenue generated by sale of the materials and the incineration and/or landfill cost avoidance.

ALL waste materials, whether landfill-disposed or recycled, will be properly sampled, characterized, profiled, and manifested for disposal or recycling prior to leaving JBSA in accordance with JBSA Environmental Specification 01 57 20. Contact 802 CES/CEIE for sampling requirements, profiles, and manifests. Only appropriately appointed 802 CES/CEIE personnel will sign profiles and manifests. Proponent/Contractor will submit to 802 CES/CEIE monthly a listing of all waste materials generated, their weights, where they were recycled or landfill disposed, costs for disposal and recycling, and cost savings from recycling instead of landfill disposal. It can take up to2 weeks to get manifests for recycling or disposal.

4.8 Acceptance Testing

Upon the assembly or installation of the modular office, the Contractor shall coordinate all inspection and acceptance testing with the Government. Acceptance testing will be in the form of a complete system test performed by the 502 TDS Machine Shop Supervisor, or another Government representative as required.

4.9 Documentation

The Contractor shall provide all prefabricated drawings and operator and user manuals for the modular office space to the Government upon completion of work. The Contractor shall provide all COTS documentation as available to the Government upon completion of the work.

4.10 Delivery

The Contractor shall deliver any required components and perform any work at the following location:

502d Trainer Development Squadron 10055 New A Street, Hangar 84 Joint Base San Antonio - Randolph, TX 78150-4515

4.11 Warranty

The Contractor shall transfer all available manufacturer warranties to the Government.

5 Operational Requirements

5.1 Travel

As a part of the maintenance plan, the Contractor shall perform the required travel necessary to support emergency service and preventative maintenance efforts at no additional cost to the Government.

5.2 Security Requirements

5.2.1 Base Security

While at the 502 TDS Government location, the Contractor shall comply with the JBSA - Randolph Visitor Security procedures and policies, and provide appropriate visitor data, in addition to complying with all local, state, and Federal safety guidelines. Visitor procedures include the background check and verification of United States citizenship for all personnel who require access to the Government site. If Contractor personnel requiring access do not have United States citizenship, the Contractor shall provide a valid passport to coordinate base access with the Visitor Center.

• NOTE: Security Requirements and visitor policy information will be provided upon task order award.

5.2.2 Anti-Terrorism (AT) Force Protections

The work performed on this contract shall comply with DODI O-2000.16 Vol.1_AFI 10-245 para.2.13.20.b. Coordinate with the installation Anti-Terrorism Officers or Anti-Terrorism Program Manager (ATPM) to ensure Level 1 - AT Awareness Training is offered to all contractors. Coordination for training should be done by the requiring unit after contract award and JBSA AT Plan para. 3.2.4.3. Coordination for training will be accomplished by the requiring unit after contract award.

5.2.3 Registration of Vehicles

All Contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on a federal installation.

The Contractor shall obtain a vehicle pass from the JBSA - Randolph Visitor Center for each vehicle that will be utilized on Government property during installation and setup. The Contractor shall provide a valid driver’s license and proof of insurance along with any other additional documentation requirements to the JBSA - Randolph Visitor Center to obtain a vehicle pass.

6 Order Requirements Information

6.1 Work Locations and Hours of Performance

Work will be performed at both the Contractor and Government facilities.

In conjunction with any predefined Contractor facility working hours, when working at Government facilities, work will be accomplished during the following hours unless otherwise approved by site personnel:

• Monday through Thursday: 0630 - 1615

• Every other Friday: 0630 - 1515

• NOTE: Every other Friday the Government facility will be closed. A full schedule of working Fridays will be provided to the Contractor upon task order award.

Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The Contractor will not be compensated for these Government closures. The Contractor is responsible for all notification of their contractor staff during times of closure.

When work is performed at the 502 TDS, a 502 TDS Government representative will provide the Contractor access to Hangar 74 as needed. The Contractor shall coordinate all work at the 502 TDS with the Machine Shop Supervisor in advance.

6.1.1 Observed Federal Holidays

The following Federal holidays are observed by the Government and affect the Contractor’s ability to access Government’s facilities or Government personnel.

• New Year’s Day: January 1st

• Martin Luther King’s Birthday: 3rd Monday in January

• President’s Day: 3rd Monday in February

• Memorial Day: Last Monday in May

• Juneteenth: June 19th

• Independence Day: July 4th

• Labor Day: 1st Monday in September

• Columbus Day: 2nd Monday in October

• Veterans Day: November 11th

• Thanksgiving Day: 4th Thursday in November

• Christmas: December 21st - 25th

6.2 Homeland Security Presidential Directive-12 (HSPD-12)

HSPD-12 was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and contractors (including contractor employees).

Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website:

https://www.dhs.gov/homeland-security-presidential-directive-12

Table 2: HSPD-12 Security/Identification Point of Contact POC name Eric Davis, GS-12

Office symbol 502 TDS Address 660 A Street West, Hangar 74

City, State, Zip JBSA – Randolph, TX Email address eric.davis.39@us.af.mil

Telephone Number: 210-652-3335

6.3 Federal Information Security Management Act (FISMA) Compliance:

All information technology that transmits, processes, stores, or displays Department of Defense information must be secured, assessed, and authorized in accordance with the Risk Management Framework and Department of Defense Instruction 8510.01, dated March 12, 2016.

• NOTE: This requirement must be met on any procurement, IT, PS, etc., where the Contractor will have access to Government electronic information.

Agency official for FISMA compliance below:

Table 3: Agency Official for FISMA Compliance POC name Eric Davis, GS-12

Office symbol 502 TDS Address 660 A Street West, Hangar 74

City, State, Zip JBSA – Randolph, TX Email address eric.davis.39@us.af.mil

Telephone Number: 210-652-3335 mailto:eric.davis.39@us.af.mil mailto:eric.davis.39@us.af.mil

6.4 Records Management

The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363 and AFI 33-364 (or their subsequent replacements).

6.5 Contractor Employee Guidelines

The Contractor shall not employ persons on this task order if such employees are identified to the Contractor by the client representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

7 SOW Attachment and Appendix List Attachment 1: Hangar 84 Drawings

Attachment 1 - Drawings