Atch 2 Section L.pdf

DRAFT - H9240025RE002

L4.0 Volume I – Executive Summary/Contract

Documentation/Responsibility Determination L4.1 Table of Contents Volume I shall include a Master Table of Contents for the entire proposal.

L4.2 Volume I (a) – Administrative Documentation As part of Volume I, the Offeror shall include all required administrative documentation that does not belong in the Technical Proposal Volume or the Task Order Cost/Price Volume.

Note: There is no page limitation for Volume I (a), Contract Documentation. At a minimum, this volume shall include the following documentation:

• Authorized Offeror Personnel

• Provisions and Clauses Fill-ins

• Cross Teaming Limitations, Teaming Agreements to include JV, and Identification of

Subcontractors

• Documentation/Certification pertinent to TS Facility Clearance and Secret Safeguarding

• OCI Mitigation Plan

• Signed SF33, including acknowledgement of any amendments.

L4.2.1 Authorized Offeror Personnel The Offeror shall identify those individuals authorized to communicate with the Government and detail the capacity and any limitations, if applicable, as well as the Prime Offeror POC designated to make decisions and authorized to contractually obligate the Offeror. The Offeror shall provide the following contact information for each Authorized Offeror Personnel: provide the name, title, email address and telephone number of the Prime Offeror POC regarding decisions made with respect to its proposal and who can obligate the Offeror contractually.

L4.2.2 Government Offices Provide the mailing address, email address, and facility codes for the cognizant Defense Contract Audit Agency (DCAA), and Defense Contract Management Agency (DCMA).

L4.2.3 Provisions and Clauses Fill-ins If applicable fill-in provisions and clauses shall be provided in Volume Ia.

L4.2.4 Cross Teaming Limitations, Teaming Agreements, and Identification of Subcontractors The following restriction on cross teaming applies: If a company is identified as a Prime Offeror or teaming partner/subcontractor on any proposal, then that company cannot participate as a Prime Offeror or teaming partner/subcontractor on any other Offeror's proposal. The Offeror shall provide a list of all proposed subcontractors that will perform work on the Contract and the mailing address, email address and CAGE codes for the cognizant Contract Administration Office, DCAA, and DCMA for each subcontractor. The Government has determined that cross-teaming, also known as “over/under agreements” shall not be authorized on this IDIQ. This applies to individual members of a Joint Venture (JV), as well as the JV itself. Cross-teaming is defined as a prime contractor teaming as a subcontractor for another prime contractors on the same IDIQ.

L5.0 Volume II – FACTOR 1: Technical Proposal and Substantiating Data

L5.1 General L5.1.1 All the requirements specified are mandatory. By submitting a proposal, the Offeror represents that it will perform all the requirements. The Offeror shall not include any proposed price/cost information within Volume II.

L5.1.2 For Factor 1, the Offeror shall select a maximum of five (5) work samples to be used by the Offeror to self-score each selected work sample and to be submitted as “Offeror elected substantiating evidence”. The Offeror shall determine a self-score for each work sample submitted based on clearly met qualification criteria in the work samples submitted.

Offerors shall self-score each selected work sample using the instructions contained in Attachment 06 - HTRO Self Score Matrix *Important: The Offeror shall consider the entire description in Section M when self-scoring each work sample as Attachment 06 - HTRO Self Score Matrix includes only a summary of each complete criterion. Column D of Attachment 06 “Max Count” is not a minimum requirement. Offerors may self-score a selected work sample with less than stated in the “Max Count” Column D of Attachment 06. The Government must be able to clearly validate the Offeror’s self-score based on the data provided by the Offeror. The Government reserves the right to downward adjust the score, potentially all the way down to zero (0) points. The Government will not make upward adjustments.

L5.1.3 Acceptable Work Samples. An acceptable work sample is defined as a “stand alone” contract, or task order issued under a master Indefinite Delivery / Indefinite Quantity (IDIQ) contract (FAR 16.501-1) with the United States Department of Defense or OGAs.

When referring to work samples, the terms “contract” and “task order” are interchangeable with “contract” often used as the all-encompassing term. An IDIQ contract with a specified scope of work, including all task orders, is acceptable as one work sample. An IDIQ contract by itself, without any awarded task orders thereunder, is not an acceptable work sample. Similarly, an offeror may not submit, as separate work samples both (a) a single award IDIQ and all task orders thereunder and (b) one of the task orders under that single award IDIQ, as that would be redundant. If the Offeror of this solicitation is a Joint Venture (JV) formed under The All-Small Mentor-Protégé Program or the SBA 8(a) Mentor Protégé Program, work samples from either the managing or non-managing venturer are acceptable.

If an Offeror’s work sample submitted included work performed as a joint venture, the Offeror’s response shall include a copy of that SBA approved joint venture agreement in “Volume 1(a)”.

L5.1.4 The Period of Performance of the Work Samples shall be within the last five (5) years of the date of this solicitation.

L5.1.5 Offerors shall redact work samples of any unnecessary Potentially Identifiable Information (PII) to the maximum extent practicable while still enabling adequate information for substantiation and Government validation. PII is defined as any information that includes name, social security or any other personal information that would identify an individual.

L5.1.6 Work Samples shall not be classified higher than “CUI”. Classified work samples will not be accepted by the Government.

L5.1.7 Work Sample Tiers. Work Samples shall fall under one of the following three (3) tiers:

Tier 1: Proposed SOFGSD Prime Offeror performing as the prime contractor on the Work Sample. At least one (1) Work Sample shall be Tier 1.

Tier 2: Proposed SOFGSD Prime Offeror performing as a subcontractor on the Work Sample

Tier 3: Proposed SOFGSD subcontractor performing as the prime or as a subcontractor on the Work Sample/

IMPORTANT: Any unsubstantiated and/or misleading claims provided in an Offeror’s work sample, for even a single category, could result in the Government determining that the

Offeror’s proposed self-score is disingenuous and/or artificially inflated and the proposal may be determined un-awardable, and evaluation would stop.

L5.2 Format and Specific Work Sample Content While the Technical Proposal Volume (Volume II) has no page limit, Offerors shall provide specific evidence to substantiate its self-score. Work samples shall be submitted as PDFs clearly marked to identify where in the work sample the Offeror identified the information used to substantiate its self-score. Margins and font limits do not apply to PDFs; however, any PDFs must be legible.

The work samples are derived from the Offeror’s past or current contract or task orders and shall consist of official contract documentation which may include Performance Work Statements, Statements of Work, Contract Data Requirement Lists (CDRLs), DD-254, etc. The provided official contract documentation must be sufficient for the Government to validate the Offeror’s Self-Score and ability to meet the PWS requirements. Unofficial contract-related documentation, such as a Memorandum from a Contracting Officer may be used for substantiation but must be clearly labeled and cross-referenced with the corresponding work sample. The Offeror shall include the signed cover page associated with the contract with the corresponding work sample. The Offeror shall not create or submit any new documentation, such as project narratives, or project descriptions.

Offerors shall assign and label each work sample with an identifier (Company X, Work Sample 1;

Company X, Work Sample 2, …Company X, Work Sample 5). All pages within the work samples shall be numbered. Work samples shall be provided in their original format. Font, text size, and margin requirements established in Section X.X, “Page Formatting,” do not apply to work sample submissions. Work samples shall be in English.

L5.3. Work Sample Cover Sheet(s) The Offeror shall provide one Work Sample Cover Sheet (Attachment 07) shall be completed and submitted for each of the Offeror’s selected work samples. Each Work Sample Cover Sheet shall include current and accurate information for at least two (2) points of contact (POCs) for Government validation of the information provided by the Offeror. The Government’s Evaluation Team reserves the right to contact any or all POCs provided in Offeror’s Work Sample Cover Sheets, the Prime, any Subcontractors, or any other reasonable resources, for any or all criteria during the Government’s validation of the Offeror’s self-score.

L5.4 Self Scoring Matrix The Offeror shall complete the orange shaded sections of the HTRO Self-Scoring Matrix (Attachment 6) using the instructions contained in the “Instructions” Tab.

Offerors will score themselves under each criterion and provide evidence (e.g., body of facts, data, proof) to substantiate that score. The Offerors cannot score more than the maximum possible points for each criterion, and the Government will not verify anything above the maximum technical score Each criterion has a weight factor to be applied against the Offeror’s count, as shown in the Offeror Self Scoring Matrix (Attachment X). This weighting is multiplied against the Offeror’s count to create an Offeror Self-Score for each criterion. The sum of the Offeror’s Self-Score is the Offeror’s Weighted Self-Score.

L5.5 Category Descriptions

INSTRUCTIONS: Offerors shall comply with the Category instructions contained within Attachment 6, HTRO Self Scoring Matrix.

L6.0 Pricing The Offeror will submit pricing for a kick-off meeting. The Government will provide additional details regarding the information the Offeror will be required to submit for pricing at the full release of the RFP.