Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.101-(b) For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C250-26-AP-2937

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 260 E. University Avenue, Cincinnati, OH 45219.

The Requesting Agency is VISN 10, VAMC Medical Center, Engineering Service (138), 3200 Vine Street, Cincinnati, OH 45220.

Purchase Order Number: 539-26-2-6074-0021

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The subject project will incorporate RF Technologies equipment at three primary Community Living Center (CLC) entry points to support a WanderGuard resident safety system. This system is designed to alert nursing staff when at-risk residents attempt to exit through monitored doors, thereby enhancing patient safety and preventing unauthorized egress. The contractor is responsible for providing all tools, labor, materials, and equipment necessary for installation, configuration, and integration of the WanderGuard system with existing CLC operational workflows.

The system materials will include the WanderGuard door controllers, resident tag detection antennas, alarm annunciation devices, and communication interfaces at the three designated entrances. The system components will be integrated into the facility’s current nurse notification pathways to ensure reliable real-time alerting. RF Technologies equipment will be configured to meet VA safety and security standards and will be tested for proper functionality prior to acceptance. The estimated value of the RF Technologies WanderGuard system, including required hardware for three entrances and associated integration equipment, is.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The WanderGuard devices to be installed under this project represent an expansion of the existing RF Technologies wander-management system currently in use within the CLC. Each new WanderGuard device must integrate seamlessly with the existing RF Technologies infrastructure so that resident tags, door controllers, and annunciation modules function as a unified safety system. The WanderGuard platform relies on continuous communication between resident transmitters, https://www.acquisition.gov/?q=/browse/far/13

Revision: 02 Effective Date: 12/30/2025 Page 2 of 2 Acquisition ID# door-mounted detection antennas, and the central monitoring interface. This constant exchange of signals enables the system to provide real-time alerts when an at-risk resident approaches or attempts to exit a monitored doorway, and also allows the system to detect communication failures or device malfunctions—an essential requirement for any egress-prevention safety system.

Use of equipment from another manufacturer would introduce compatibility and communication issues, as WanderGuard components use proprietary RF communication protocols and device-to-controller handshakes that are specific to RF Technologies. Attempting to integrate third-party devices into the system would lead to inconsistent detection, missed alerts, or non-reporting device failures, resulting in the inability to reliably safeguard residents and potentially compromising the physical safety and security of the CLC. For these reasons, continuity of manufacturer is required to maintain full functionality, reliability, and regulatory compliance of the WanderGuard system.

4. Description of market research conducted and results or statement why it was not conducted:

Market research has been previously conducted for prior projects, concerning this subject. The Physical Access Control System is currently located throughout the entire hospital. In addition, four (4) Service-Disabled Veteran Owned Businesses (SDVOSB’s) were contacted to inquire if they would be able to provide this Physical Access Control System. All had indicated they would be able to provide this type of system.

5. Contracting Officer's Certification:

Date

Ronald Heidemann Contracting Officer