Atc1_SOW BDOC_CONS.pdf

Attachment 1- SOW BLDG 210 and 1455 BDOC Upgrade

RFQ#FA520926Q0053

STATEMENT OF WORK (SOW)

FOR

BLDG 210 and 1455 BDOC Upgrade

YOKOTA AB, JAPAN

Date: 4 August 2026

1. DESCRIPTION OF WORK.

1.1. The contractor shall provide all personnel, equipment, tools, vehicle, materials, supervision, and other items and services necessary for the procurement, installation and training of materials for the Base Defense Operations Center (BDOC) Upgrade located at building 210 (Primary BDOC) and building 1455 (Alternate BDOC), Yokota Air Force Base, Japan.

1.2. Objective: The contractor shall procure, install, connect and test video wall equipment, audio system, consoles, cables, adapters, racks, tools, and all associated equipment to have a fully functioning BDOC. Additionally, the contractor shall relocate and reconfigure security consoles and workstations, remove existing consoles and installation of new consoles, installation of new furniture, fixtures, and equipment (FF&E) to meet the needs of assigned SFS personnel. For FF&E deliverables, the contractor shall include additional displays to enhance CCTV capabilities, Alarm & Monitoring functions.

The final product shall be a fully functional and modern BDOC, including all necessary security equipment and consoles.

The contractor shall test all components to ensure the requirement successfully pass any material testing for optimal performance.

1.3. Removal: Existing equipment in building 210 shall be removed by the contractor. All debris and trash accumulated shall be disposed of by the contractor.

2. COMPONENTS.

2.1. COMPONENTS. Below is the list of major components the contractor shall install and test. Even if not listed below the contractor shall include all needed components and accessories needed to have each component fully functioning.

*Total for BOTH BDOCS

2.2. To ensure seamless continuity of operations, both the BDOC and Alternate BDOC must maintain identical equipment configurations and service capabilities.

3. REQUIREMENTS.

3.1. VIDEO WALL DISPLAY. Two for each BDOC. Must be, at a minimum, 70 inches, capable of providing split screen or multi-screen effect(s) to monitor, at a minimum, 7 different camera feeds at once (3 separate feeds on each side of the screen i.e., left side 3, right side 3, for a total of 6 feeds and 1 in the middle of the screen). Color of the VIDEO DISPLAYS should be either Black or Dark Gray, capable of being mounted on both dry walls and/or cement walls via MOUNTS for DISPLAYS. Uses for the VIDEO DISPLAYS as stated will be to monitor different camera feeds at once for wide range view in support of security/Law Enforcement, be able to have screen time of 24 hours a day, 7 days a week, with standard United States voltage but capable of fluctuating between Japanese voltage, and display settings should be at a minimum of 1080P up to 8K capability for clear images.

Items Quantity Style Type of Material Color 1 Video Displays 4 Normal Office Standard Black or Silver 2 Displays (approximate 70”) 4 Normal Office Standard Black or Silver 3 Mounts for Displays (approximate 70”) 4 Normal Office Metal Black or Silver 4 Network AV Wall Encoder 8 Normal Office Metal/Plastic Black or Silver 5 Network AV Wall Decoder 8 Normal Office Metal/Plastic Black or Silver 6 Network AV Encoder Card 20 Normal Office Metal/Plastic Black or Silver 7 Laptop Encoder 2 Normal Office Metal/Plastic Black or Silver 8 Workstation Encoder 8 Normal Office Metal/Plastic Black or Silver 9 Encoder Spares 4 Normal Office Metal/Plastic Black or Silver 10 Rack Control System 2 Normal Office Rack Control

System 11 Laptop for Rack Control System 2 Normal Office Metal/Plastic Black or Silver 12 Extenders for Rack(s) 8 Normal Office Metal/Plastic Black or Silver 13 Network Accessories 16 Normal Office Copper Black or Silver 14 Network Switch 2 Normal Office Copper Black or Silver 15 Audio System for Annunciation 6 Normal Office Metal/Plastic Black or Silver 16 Desktop Mics 8 Normal Office Metal/Plastic Black or Silver 17 Audio Amplifier 2 Normal Office Metal/Plastic Black or Silver 18 Speakers for Annunciation 4 Normal Office Metal/Plastic Black or Silver 19 Standard AV Wall Racks 8 Normal Office Metal Black or Silver 20 AV Rack Fan (for cooling) 8 Normal Office Metal/Plastic Black or Silver 21 Rack Accessories 8 Normal Office Metal/Plastic Black or Silver 22 Rack Cables (extensions) 8 Normal Office Copper Black or Silver 23 Workstation Desk (large) 4 Normal Office Hardwood/Aluminum Gray 24 Workstation Desk (medium/small) 2 Normal Office Hardwood/Aluminum Gray 25 Workstation Desk for Large Map 2 Normal Office Hardwood/Aluminum Gray 26 Chairs 10 Normal Office Fabric Black or Gray

3.2. MOUNTS FOR DISPLAYS. Two for each BDOC. Must be able to support the weight of a standard size 70-inch Display screen at 50-70 pounds for LED and 70-100 pounds for OLED/QLED displays. Color of MOUNTS should be either Black or Dark Gray, capable of being mounted on both dry walls and/or cement walls.

3.3. NETWORK AV WALL ENCODER. Must be able to provide, at a minimum, High-Resolution feed to and from the AV Wall/Camera systems for positive identification and near pixel perfect quality. HDMI connections may work if they provide the same outcome for long-term satisfaction. If HDMI are used, cable length will be based on company engineering personnel.

3.4. NETWORK AV WALL DECODER. Must be able to provide constant viewing of at least 7 various cameras on multiple monitors or TVs using High-Resolution HDMI connections for proper monitoring of Law Enforcement and Security entities.

Also, must be able to provide live-fed views with additional static image output capabilities.

3.5. NETWORK AV ENCODER CARD. Must be able to convert HDMI signals to data packets to allow for consistent flow of live-fed and/or static camera displays to the AV Wall for near pixel-perfect imagery.

3.6. LAPTOP ENCODER. Must provide, at a minimum, one IP video encoder per workstation providing the capability to convert data from one format to another which enables uninterrupted communication between multiple systems and applications. Must maintain the integrity of security data when transmitting audio, video, and imagery signals to and from the servers.

3.7. WORKSTATION ENCODER. At least one encoder per workstation providing precision of connected devices in AV Wall, mice, and keyboards that enhance and convert actions to digital signals for the personnel using them.

3.8. ENCODER SPARES. Must provide additional encoders, mice, and keyboards in the instance one or multiple parts fail or do not meet the requirements outlined in the manufacturer warranty.

3.9. RACK CONTROL SYSTEM. Must provide a secure, high-speed, and high-performance processor (minimum 4-series) that can integrate with multiple advanced systems (up to 10) for increased demands of government security facilities. Capable of delivering dynamic and secure control system platforms from multiple demands of disparate technologies with isolated control subnet port for a Gigabit Ethernet LAN. Color should be standard black or dark gray.

3.10. LAPTOP for RACK CONTROL SYSTEM. Must be compatible with multiple office and government applications alongside the rack control system at the same time for constant monitoring. Provide High definition (1080P up to 8K quality), (16:9 display) and a compact 1-rackspace 18” widescreen monitor with keyboard and touchpad for remote monitoring and management. Capable of providing 8 ports for managing multiple systems from single station and compatible with both standard cables, extenders with High-definition modern cables and extenders. Capabilities will allow for the monitor to reside in both closed and open positions for quick system monitoring while keyboard(s) are recessed. Laptop could be black or dark gray.

3.11. EXTENDERS for RACK(S). Should come with extensions capable of transmitting security data through speeds of one

Gigabit and over through Ethernet network(s) or point over Catx cables that support USB2.0 through 1.0 devices and 3.0.

Extenders length will be based on company engineering personnel.

3.12. NETWORK ACCESSORIES. Must be able to build, expand, optimize, and/or maintain computer networks and associated network systems. Functions of accessories should include connectivity, signal enhancements, power management, cabling, routers, switches, and network testing at a minimum.

3.13. NETWORK SWITCH. Must be capable of connecting multiple devices and systems to LAN based off MAC addresses.

Should also include a 48, Gigabit speed Ethernet ports for optimum performance, delivering smooth video-over-IP multicasts with 10 ports for higher fiber uplinks and stacking. Includes mounting ears for rack mounting and built in intelligent fans for configuration of Quiet Mode in helping minimize noise and Cool Mode for maximum cooling to not overheat the systems.

3.14. AUDIO SYSTEM for ANNUNCIATION. Must be able to extract two-channel LPCM audio from multiple HDMI input signals and convert into analog audio for both configurations of stereo or dual-mono signals for users to monitor. Includes two HDMI outputs and supports data rates up to 40.1 Gbps, HDR, Deep Color up to 12-bit, 3D, and HD lossless audio formats. Provides individual Power Supply, cable lacing brackets to prevent the loss of cable disconnection, built in system to AV Wall or associated is recommended but goes in configuration with DESKTOP MICS for constant surveillance and monitoring. Power Supply and system will meet manufacturers’ warranty and will be tested after assembly and installation.

3.15. DESKTOP MICS. Compatible with Vesta 911 Law Enforcement system or associated, fulfilling the purpose to record and communicate for multiple systems and directing security personnel. Provide clear and concise communications for monitoring personnel to support Law Enforcement entities. Color should be black or dark gray and lightweight for ease of use and maneuverability.

3.16. AUDIO AMPLIFIER. Provides a smooth, clean audio waveform that includes multiple protection circuits that activate when abnormal conditions, such as overheat, is detected, and automatic clip limiter protects speakers from clipping distortion.

Should be lightweight and mountable with a low signal-to-noise ratio. High efficiency designs to generate little heat, allowing the amplifier to be convection cooled.

3.17. SPEAKERS for ANUNCIATION. Must include Class A annunciation zone speakers, speaker strobes, and annunciator speakers for reliable emergency messaging is reached to multiple occupants in the event of wire failure. Dimensions should be at a minimum 6” H, 4” W, with color being black or dark gray with adjustable noise volume dial and mute capabilities.

Weight should be kept for ease of use, maneuverability, and to not be easily knocked over.

3.18. STANDARD AV WALL RACKS. Must be, at a minimum, 70” Height x 40” deep to allow for all components housed have room to breathe. Includes horizontal lacing bars with rear doors to allow for individuals to work on units with ease. Color should be black or dark gray.

3.19. AV RACK FAN. Should include at a minimum a 10” Rack Top/Bottom Exhaust Fan for quick and constant cooling with limited to no noise operations and includes guard for protection of fan units. Color should be black or dark gray and should be connected to constant power source.

3.20. RACK ACCESSORIES AND SPARES. Must include rack screws, vented shelves, utility drawers, brush grommet pass through, lacing bars, cam lock, and rack ears.

3.21. RACK CABLES. Standard Cat 6 will be used with Fiber Cable optional, with length based off manufacturer and company engineering personnel. Cables should be properly rated, installed, and tested.

3.22. WORKSTATION DESK LARGE. Office style, 1-2 and Workstation Desk Medium/Small x 1-2, based on company estimates capable of sitting 1-2 members, monitoring camera systems and daily operations. Hardwood or Aluminum desks that are gray in color. Desks should be able to sustain 60 – 100 lbs of total weight with monitors and additional equipment.

Maximum Dimensions: 35” W x 36” H x 60” L

3.23. WORKSTATION DESK SMALLL/MEDIUM. Office style, Workstation Desk Medium/Small , capable of sitting one to two members, monitoring camera systems and daily operations. Hardwood or Aluminum desks that are gray in color. Desks should be able to sustain 60 – 100 lbs of total weight with monitors and additional equipment. Minimum Dimensions: 35” W x 30” H x 60” L.

3.24. WORKSTATION DESK FOR LARGE MAP. One (1) large office style size desk per BDOC with no top attachments and at a minimum 8 extra slots for paperwork underneath (open cabinet style), based on company estimates, capable of fitting 1 large style map. Materials will be hardwood or Aluminum desk that are gray in color. Minimum/Maximum Dimensions: 40” W x 40” H x 50” L

3.25. CHAIRS. Should be standard-style office chairs with wheels built-in underneath for maneuverability, including arm rest adjustment i.e. raising and lowering the rest, ergonomic mesh fabric for cooling and comfortability of personnel, capable of both height and forward/rear seating adjustments. Color should be Black or Dark Gray to match the theme of the room and associated equipment, capable of supporting the weight of a 200+ pound individual.

4. WORK SUMMARY.

Performance Objective

PWS

Reference

Acceptable Quality Level

(AQL)

Method of Surveillance

Task 1 Install New Consoles

1.5.1 SEE SUBTASKS SEE SUBTASKS

Subtask – Install Height Adjustable Consoles Solution, End Panel Consoles, Custom Console Storage Cabinet, Custom Map Storage

1.5.1.1. – 1.5.1.13.

Ensure are installed and functioned properly with no more than 2 valid complaints.

100% Inspection

Task 2 Install Video Wall Display

1.5.2. SEE SUBTASKS SEE SUBTASKS

Subtask – Install Displays

1.5.2.1. – 1.5.2.3.3.

Displays will be solidly mounted and visibility optimal for the Primary Data wall Viewer 100% of the time.

100% Inspection

Subtask – Install Displays Mounts

Displays Mounts will be solidly mounted 100% of the time.

100% Inspection

Subtask – Videowall processor and Control Processor to displays

Video wall processors will control and display on all of the displays 100% of the time.

100% Inspection

Subtask – Connect video matrix to Video Data Wall

Ensure connectivity and functionality of Video Wall processor and Video Matrix 100% of the time.

100% Inspection

Task 3 Install Audio System

1.5.5. SEE SUBTASKS SEE SUBTASKS

Subtask 12 – Test New Consoles, Video Data Wall, and Installation of Audio Visual

1.5.5.1. – 1.5.5.5.2.

Ensure all Task have been successfully completed at least 95% of the time.

Periodic Surveillance

Completion of Project

Periodic Surveillance and Audit Review

5. GENERAL INFORMATION.

5.1. Compliance: All materials, equipment and furniture utilized in the renovation and improvement must comply with United States DOD Unified Facility Criteria and applicable Air Force regulations/requirements.

5.2. Timeline: Project is expected to be completed within 6 months of contract award.

5.3. Safety: Contractor will ensure compliance with all safety regulations and standards, including AFOSH and OSHA.

5.4. Warranty: The contractor should provide a commercial standard manufacturer warranty on all procured equipment.

5.5. Government Representative (GR): Coordination regarding this requirement shall be conducted through the authorized GR for this requirement who is TBD at the time of award . Completed work shall be subject to inspection and acceptance by the

GR.

5.6. Delivery: All equipment must be delivered to Yokota Air Base 374 SFS Unit 5118 APO, AP 96328-5118 or building 1455 located on Yokota Air Base.

5.7. Training: The contractor company shall provide training to members who will be utilizing the components for familiarization and on the spot assessments/fixes as given by contractor companies specifications.

6. AVAILABILITY OF FACILITY.

6.1. Hours of Service: The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1600 hours unless prior arrangements have been made with the CO

6.2. Designated Holidays:

Date Holiday 1 January New Year's Day 3rd Monday of January Martin Luther King Jr.’s Birthday 3rd Monday of February President’s Day Last Monday of May Memorial Day 19th of June Juneteenth 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day 4th Thursday of November Thanksgiving Day 25th of December Christmas Day

6.3. Arrangement for Performance: Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

6.4. Site Visit: The Contractor shall coordinate any needed site visits through the GR. The Contractor shall provide all necessary site visit information to the GR at least 60 days prior to any site visit. The Contractor shall coordinate all deliveries with the GR at least 60 days prior to delivery and provide any site visit information required for the delivery. This will ensure visit clearances can be obtained from the local Security/Visitor Control Office. Visits include, but are not limited to, meetings, surveys, and testing.

Appendix A

Appendix A Drawing of Floor Plan –