Assurance_Civil_Rights_Compliance.pdf

PDF 13 KB Posted

Attached to
Commodity Processing Foods
Solicitation number
011-DW-0325
Issued by
Polk County, Florida

About this file

This is an Assurance of Civil Rights Compliance document for the School Board of Polk County, Florida, related to a competitive solicitation (Bid Number 011-DW-0325) for Commodity Processing Foods. The solicitation seeks vendors to process USDA commodity products into approved end products for delivery to the district's central warehouse in Bartow, Florida. Specific products include applesauce cups (cinnamon and banana strawberry varieties) and beef products such as fully cooked meatballs and beef patties, all of which must meet USDA Child Nutrition Program standards. The bid deadline is February 3, 2025, at 3:00 PM (ET), with electronic submissions required through www.myvendorlink.com. The initial contract period begins July 1, 2025, for one year with potential extensions for four additional one-year periods. Three vendors have been recommended for award: Tyson Prepared Foods, Inc. (Items 1-4), JTM Provisions Co., Inc. (Items 5-6), and Peterson Farms Fresh LLC (Items 7-8).

The estimated annual contract value is $1,500,000, though this is not a guaranteed purchase amount. Vendors must maintain $1,000,000 per occurrence Commercial General Liability insurance coverage and comply with federal and state regulations, including Buy American provisions and E-Verify requirements. The compliance document requires vendors to affirm non-discrimination across race, color, national origin, sex, age, and disability in accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act, Executive Order 13166, USDA regulations, and Department of Justice enforcement guidelines. Vendors must also provide documentation proving they are not suspended or debarred from federal transactions, submit processor certification, non-collusion affidavits, and price determination certifications. Price adjustments for contract extensions will be based on the Producer Price Index-Commodities, and vendors must ensure at least 51% of the final processed product consists of domestically grown agricultural commodities.

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Other files

File Type Posted
011-DW-0325_Commodity_Processing_bid_tab_final.pdf PDF
011-DW-0325_NOA.pdf PDF
011-DW-0325_NOA.pdf PDF
011-DW-0325_NRBA.pdf PDF
011-DW-0325_NRBA.pdf PDF
011-DW-0325_Commodity_Processing_Foods_Addendum1.pdf PDF
011-DW-0325_Commodity_Processing_Foods_Addendum1.pdf PDF
Addendum_Acknowledgment_Form.pdf PDF
Executive_Order_12549--Debarment_and_Suspension.pdf PDF
AD-1048_Cert_debar_susp_inelig_vol_excl.pdf PDF
Addendum_Acknowledgment_Form.pdf PDF
Drug_Free_Workplace_Certification.pdf PDF
USDA_Non-Collusion_Affidavit.pdf PDF
Certification_of_Independent_Price_Determination.pdf PDF
Conflict_of_Interest_Statement.pdf PDF
Executive_Order_12549--Debarment_and_Suspension.pdf PDF
011-DW-0325_Commodity_Processing_Foods_ITB_final.pdf PDF
Buy_American_Provision.pdf PDF
Conflict_of_Interest_Statement.pdf PDF
011-DW-0325_Commodity_Processing_Foods_ITB_final.pdf PDF
Assurance_Civil_Rights_Compliance.pdf PDF
Buy_American_Provision.pdf PDF
Drug_Free_Workplace_Certification.pdf PDF
Statement_of_Affirmation_and_Intent.pdf PDF
USDA_Non-Collusion_Affidavit.pdf PDF
AD-1048_Cert_debar_susp_inelig_vol_excl.pdf PDF
Certification_of_Independent_Price_Determination.pdf PDF
Statement_of_Affirmation_and_Intent.pdf PDF
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Assurance of Civil Rights Compliance

The Vendor hereby agrees that it will comply with:

i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.);

ii. Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.);

iii. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);

iv. Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.);

v. Title II and Title III of the Americans with Disabilities Act (ADA) of 1990 as amended by the ADA Amendment Act of 2008 (42 U.S.C. 12131-12189);

vi. Executive Order 13166, "Improving Access to Services for Persons with Limited English

Proficiency" (August 11, 2000);

vii. All provisions required by the implementing regulations of the Department of Agriculture

(USDA) (7 CFR Part 15 et seq.);

viii. Department of Justice Enforcement Guidelines (28 CFR Parts 35, 42 and 50.3);

ix. Food and Nutrition Service (FNS) directives and guidelines to the effect that, no person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination under any program or activity for which the Vendor receives Federal financial assistance from USDA; and hereby gives assurance that it will immediately take measures necessary to effectuate this Agreement.

x. The USDA non-discrimination statement that in accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the

USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs).

This assurance is given in consideration of and for the purpose of obtaining any and all Federal financial assistance, grants, and loans of Federal funds, reimbursable expenditures, grant, or donation of Federal property and interest in property, the detail of Federal personnel, the sale and lease of, and the permission to use Federal property or interest in such property or the furnishing of services without consideration or at a nominal consideration, or at a consideration that is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be served by such sale, lease, or furnishing of services to the recipient, or any improvements made with Federal financial assistance extended to the Vendor by USDA. This includes any Federal agreement, arrangement, or other contract that has as one of its purposes the provision of cash assistance for the purchase of food, and cash assistance for purchase or rental of food service equipment or any other financial assistance extended in reliance on the representations and agreements made in this assurance.

If there are any violations of this assurance, the Department of Agriculture, FNS, shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Vendor, its successors, transferees, and assignees as long as it receives assistance or retains possession of any assistance from USDA. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Vendor.

Signature of Authorized Official

Printed Name of Authorized Official

Title

Date

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