ASH-IV SIR SEC L_POSTED.pdf

Screening Information Request (SIR) Number 693KA9-24-R-00004

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SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (September 2020) 3.2.2.3-7 Submittals in US Currency (September 2020) 3.2.2.3-9 Notice of Possible Standardization (July 2004) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals

(April 2018) 3.2.2.3-15 Authorized Negotiators (July 2004) 3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror's Requests for Explanation (March 2009) 3.2.2.3-19 Contract Award (July 2004)

3.2.2.3-72 Announcing Competing Offerors (July 2004) 3.2.4-25 Single or Multiple Awards (April 1996) 3.6.2-15 Evaluation of Compensation for Professional Employees (April 2017)

L.1.1 CLAUSES AND PROVISIONS IN FULL TEXT

AMS 3.2.2.3-20 Offers (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means: e-mail.

Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to elisa.brown@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

AMS 3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery – Indefinite Quantity (IDIQ) - Hybrid with Time and Material (T&M), Fixed Price, and a Cost Reimbursement Contract Line Item Numbers (CLIN) resulting from this Screening Information Request.

https://fast.faa.gov/contractclauses.cfm

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AMS 3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is 541990, “All Other Professional, Scientific and Technical Services”.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $17.0M.

For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed N/A.

AMS 3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE BOUND BY THE FOLLOWING

PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference.

Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or an SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

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(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier, or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Avenue SW Washington, DC 20591 [Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

AMS 3.14-8 Non-FAA Information Systems (July 2017)

(a) For all non-FAA Information systems (including those from cloud services providers) to be used under this contract, offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

(b) Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

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(c) If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, offerors must provide to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third party processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

L.2 TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS

L.2.1 Mailing/Delivery Address -- Proposals must be electronically mailed to the Contracting Officer for this SIR at the following address: elisa.brown@faa.gov.

L.2.2 Questions -- Any questions or requests for clarification concerning any aspect of the SIR must be prepared in writing and submitted to the Contracting Officer. Questions must make reference to the applicable section of the SIR. Offerors questions and the responses by the Government will not necessarily form the basis of an amendment to the SIR. All prospective Offerors will be advised of changes and clarifications via SAM.gov. Questions must be submitted to the Contracting Officer, Ms.

Elisa Brown in writing not later than April 24, 2024, 5:00 pm EDT. Questions may be sent electronically via e-mail to the following e-mail address: elisa.brown@faa.gov. Telephonic questions will not be accepted.

L.2.3 Time and Date -- Proposals must be received by the Contracting Officer no later than 5:00 pm Eastern Daylight Time on May 24, 2024.

L.2.4 Signed Originals – PDF signatures or photocopies of handwritten signatures are acceptable for email proposal submissions.

L.2.5 Proposal Submission -- Offerors assume the full responsibility of ensuring that proposals— including completed past-performance questionnaires—are received at the place and by the date and time specified in paragraph L.2.3 above.

L.3 OFFEROR ACCEPTANCE PERIOD

Offers must remain valid for at least 180 days after submission.

L.4 NUMBER OF AWARDS

The Government intends to select one vendor for award. However, the Government reserves the right to award more than one contract or no contract at all if the Government determines it to be in the Government’s best interests.

L.5 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The Government will not pay any costs incurred in the preparation or submission of any proposal or in making necessary studies or designs or in acquiring or contracting for any services for the preparation thereof.

L.6 COMMUNICATIONS WITH OFFERORS

L.6.1 Communications with Offerors may take place throughout the source selection process. The purpose of communications is to ensure there are mutual understandings between FAA and the Offerors on all aspects of the procurement. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror's submittal(s).

L.6.2 Oral Presentation —The FAA may ask for oral presentations to clarify or explain aspects of the proposal. If oral presentations are required, only authorized personnel from the prime vendor and major subcontractor(s) will be required to attend and present.

L.6.3 To ensure that Offerors fully understand the intent of the SIR (and FAA's needs stated therein), the FAA may hold one-on-one meetings with individual Offerors pertaining to their Offers. One-on-one communications may continue throughout the process, at the FAA's discretion. Communications with mailto:elisa.brown@faa.gov

L-5 one Offeror will not necessitate communications with other Offerors. The FAA reserves the right to communicate with specific Offerors only or with all Offerors.

L.7 COMPLIANCE WITH INSTRUCTIONS

The Government reserves the right not to consider for award any Offeror that fails to comply fully with the SIR instructions.

L.8 OFFEROR STATEMENTS

The FAA reserves the right to contractually invoke any statements, promises, or offers of any kind made during the evaluation process, including any statements made in an offeror’s proposal, through the creation of one or more contractual clauses in order to bind the Offeror to any specific representation made to the FAA.

L. 9 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are advised that individuals from support-contractor organizations (including employees, consultants, and subcontractors) may support the evaluation of proposals; these organizations will not be eligible to participate on an ASH-IV Offeror team. The FAA currently intends for the following firm(s) to support the evaluation of proposals:

Concordant, LLC.

The FAA reserves the right to include others as necessary during the evaluation. Individuals employed by these firms will be required to sign nondisclosure agreements (NDAs) and will be authorized to access only those portions of the proposal data, communications, and evaluation materials that are necessary to enable them to provide the required support. If an Offeror objects to the disclosure of information to these non-Government individuals, it must notify the CO in writing no later than 15 calendar days after SIR release and must include a detailed statement of the basis of the objection. The exclusive responsibility for source selection remains with the FAA.

L.10 GENERAL SIR INSTRUCTIONS

L.10.1 Proposals must be provided in standard letter size 8-1/2 by 11-inch format. The font for text must be Times New Roman, size 12 point, with one-inch margins for the left, right, top and bottom of each page. The font for graphics, illustrations, and charts must be eight point or larger. The Offeror may use oversize pages (which must be 17” x 11”) where appropriate to contain complex or extensive graphic presentations. Oversize pages count as 2 pages and margin and font size requirements apply to all oversize pages. (These formatting requirements do not apply to the Volume VI Price Proposal.)

L.10.2 Offerors must submit factual and concise written information as required by the SIR and substantiated price data to provide a basis for sound evaluation by the FAA. Proposals should be specific enough to provide the FAA evaluators with enough information to be able to judge the technical ability of the Offeror to conduct this requirement. Proposals that merely offer, without further substantiation, to conduct a program in accordance with the FAA's requirements as described under the SOW, will be considered ineligible for award, as will those proposals that merely paraphrase Section C of the SIR or that use nonspecific phrases such as "in accordance with standard procedures" or "well known techniques."

L.10.3 Omission of or an unclear response to the requirements of this solicitation may render a proposal incomplete as it relates to the requirements of the solicitation and therefore may cause it to be found ineligible for award.

L.10.4 Each Volume must be contained in a separate file and must be separate and complete in and of itself so that evaluation of one may be accomplished independently of the other. A cover page must be affixed to each volume that clearly identifies each volume title, volume number, solicitation number, and Offeror’s name. Whenever practical, enclosed headings, subheadings, titles, sequences of material

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L.11 SPECIFIC SIR INSTRUCTIONS

L.11.1 Submission of Offer and Other Information

In response to this SIR, each Offeror must submit each item listed in L.11.2 "Proposal Organization."

Price information must be limited to Volume VI; if an offeror includes any price information in any other volume, the offeror may be considered ineligible for award.

L.11.2 Proposal Organization

The Offeror's proposal submission to this solicitation must consist of:

* Not including resumes or letters of commitment.

All materials must be provided in electronic form. Tables of contents are not counted toward the page counts. Volumes I through V, and the Volume VI Narrative, and Volume VII must be submitted in Portable Document Format or a Microsoft Word-compatible format. The Volume VI Bid Model must be submitted in Microsoft Excel format. The volumes and their contents must be organized as follows:

L.11.2.1 Volume 1: Minimum Capability Qualification

The offeror must submit sufficient documentation to address the five minimum capability factors described below. Submission information required to substantiate each factor is included below.

Volume Page Limit

Volume I - Minimum Capability Qualification 15 Pages* for this volume.

Volume II - Sample Tasks 20-page limit for this volume.

Volume III - Corporate Experience 15-page limit for this volume.

Volume IV - Management Approach Factors 1-5: 20-page limit.

Factor 6 (Transition Plan): 10-page limit.

Total 30-page limit for this volume.

Volume V - Offer and Other Documents No Limit for this volume.

Volume VI - Price Proposal 15-page limit for this volume.

Attachment L-2, Price Model is not included in the page limit for this volume.

Volume VII - Past Performance Use template provided.

Limit of 3 Past Performances, no more than 4 pages each, including the template page

Total 12-page limit for this volume.

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Minimum Capability Qualification

Corporate Capability

Financial Resources

Software Capability Maturity Model Rating

Facility Clearance Requirements

Key Personnel

FACTOR 1 – Corporate Capability

The Prime Vendor must provide the company revenue for each of the most recent five fiscal years.

FACTOR 2 – Financial Resources

Prime vendors must demonstrate a line of credit of at least $4 million by submitting a certified letter of credit from a financial institution. Prime vendor must maintain the line of credit during the performance period of the contract.

FACTOR 3 – Software Capability Maturity Model Rating

The Prime Vendor must provide proof that itself or the entity (subcontractor or teaming partner) that will be responsible for software development efforts in accordance with the SOW has a current certified Software Capability Maturity Model (CMM) Rating of at least 3. The proof must be in the form of a copy of the CMM rating assessment letter from an external auditor which must be provided with your offer.

FACTOR 4 – Facility Clearance Requirements

The Prime Vendor must provide a current “Letter of Notification” or other official Defense Security Service documentation (including but not limited to an Industrial Security Facilities Database verification request) demonstrating that it has a minimum Facility Security Clearance Level of Secret as of the release date of this SIR.

FACTOR 5 – Key Personnel

The Prime Vendor must demonstrate that the personnel proposed for the key personnel labor category positions meet the minimum requirements for those categories. Offerors must provide a resume and, if the prospective employee is not employed by the offeror at time of proposal submission, a commitment letter for each prospective key personnel employee as listed below:

• Program Manager

• Software Architect

• Senior Database Administrator

The labor category descriptions and minimum qualifications and education requirements for the key personnel labor categories are provided in Attachment J-1. The resumes must include the proposed position, education, experience, background, accomplishments, and other pertinent information for each individual. Resumes must include company and title of position, as well as dates of service for each relevant position held. Each letter of commitment must be for a period of one year and must be signed by both the company and prospective employee if the prospective employee is not employed by the offeror at time of proposal submission.

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L.12 VOLUME II: Sample Tasks

The Offeror must respond to all four Sample Tasks. The response must include a complete solution to each of the Sample Tasks below, and should address the following:

• Problem Understanding –Identify the problem(s) to be solved, and key assumption(s), issue(s) and/or major challenge(s); describe relevant trade-offs and significant risks associated with the problem(s).

• Response - Describe the Offeror’s response with a complete, detailed, and executable solution, including a description of the approach, key activities, and implementation schedule; any proposed innovative solutions that demonstrate the Offeror’s experience with security operations; and a description of the concept of operations for implementing the proposed solution.

Note that the current products and technologies in the ASH operating environment are listed in Section C.6. The major ASH web applications in use today are listed in Section C.6.1 and C.6.2.

Sample Task 1

ASH manages the FAA physical security risk management process that evaluates the threats and consequences of the Interagency Security Committee’s undesirable events to NAS critical operations infrastructure.

A) What approach would you follow to better integrate data analytics into defining acceptable risk levels as part of this process?

B) How would you communicate these risk measures and levels across lines of business that own/operate FAA or leased facilities to ensure consistency in risk acceptance?

C) How would you ensure that risk determinations were credible and defensible to external agency auditors?

Sample Task 2

In order to streamline and standardize the process of personnel vetting, the federal government is transforming the personnel vetting process, called Trusted Workforce 2.0.

A) Which federal regulations, presidential directives, OMB memos, NIST Special Publications, and FAA policies should be considered to ensure compliance?

B) What technical changes (if any) should be considered for FAA systems related to personnel vetting, Security Executive Agent Directive 3, and PIV card issuance and activation to comply with Trusted Workforce 2.0?

C) What process would you follow to coordinate and socialize any policy changes within FAA to comply with Trusted Workforce 2.0?

Sample Task 3

ASH operates and maintains Commercial-Off-the-Shelf (COTS) software, custom web applications and databases to support Personal Identity Verification (PIV) cards issuance and activation for all modes within DOT (including FAA). This PIV card data is exchanged with numerous FAA systems to support logical and physical access for FAA workforce.

A) What factors will you consider to migrate the PIV applications to operate in an Infrastructure-as-a-Service (IAAS) within the FAA GovCloud that operates in Amazon Web Services (AWS)?

B) What will be your technical approach and plan for this migration?

C) What operational changes will you recommend to minimize hosting costs for ASH in FAA

GovCloud?

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Sample Task 4

ASH operates and maintains secure web applications and databases to support ASH security program areas. These applications are hosted as an Infrastructure-as-a-Service (IAAS) within the FAA GovCloud that operates in Amazon Web Services (AWS) using Microsoft and Linux operating systems.

A) How would you design a solution to provide high availability for ASH applications across multiple availability zones and regions?

B) How would you automate security compliance for these cloud systems?

C) How would you automate system monitoring and account management across multiple domains in the cloud?

L.13 VOLUME III: Corporate Experience

The Offeror must provide information for recent and relevant experiences that describes the Offeror’s, and the Offeror’s proposed principal subcontractors’ experience that is similar to the requirements of the SOW and identify these by contract number. These experiences must include the contracts identified in the Past Performance Volume (Volume VII). Specifically describe and provide examples of the experience, which demonstrates the ability to perform the required effort as described in Section C.5, Tasks 1-7, to include the similar size, scope and complexity of the effort required. In addition, explain why the experience is considered relevant to Section C.5, Tasks 1-7.

Offerors must provide at least three (3) and no more than seven (7) Corporate Experience references (no more than one for each SOW Section C.5 tasks 1-7). At least one (1) corporate experience reference must be submitted for the Prime Offeror for experience gained as the prime contractor.

Corporate experience references may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers. If the Offeror proposes to subcontract more than 20% of the work, or proposes a Teaming arrangement, at least one (1) Corporate Experience reference must be submitted for the proposed member or subcontractor.

“Recent” means corporate experience any portion of which was performed within the last five (5) years.

“Relevant” means corporate experience that is of a similar or directly related size, scope and complexity to that described in the SOW Sections C.5.1 - C.5.7. See Table M-5 for Relevancy Ratings.

Corporate experience references submitted in this response should address the following:

• Contract number(s) or reference number;

• Period of Performance of corporate experience reference;

• Name of the Government agency or commercial entity for whom the work was performed;

• Name, title, and phone number for the Government/commercial firm’s technical lead;

• Whether the Offeror was the prime or a subcontractor on the contract;

• Dollar value of the contract;

• Percentage and dollar value of the work performed by the Offeror or its subcontractor as applicable;

• Type of contract – i.e., time and materials, firm fixed price, cost, etc.;

• Number of Labor Hours and/or Full Time Employees (FTEs) contributed by the offeror or its subcontractor as applicable;

• Narrative description of the actual work performed;

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• Description of how the corporate experience example(s) provided are similar in size, scope

• and complexity to the SIR Section C.5, Tasks 1-7.

The proposed approach to SOW section C.5.8 (Transition Support Services) should be addressed in Volume IV under Transition Plan.

L.14 VOLUME IV: Management Approach

The Offeror must demonstrate the ability to organize, manage and motivate staff to meet the requirements of the contract. The Offeror must provide all information and data required to enable a thorough and complete technical evaluation. The Offeror must address the following areas:

a. Staff organization and management, to include remote worker management Explain how the offeror will organize, manage, and direct staff to meet contractual obligations. Elaborate on the organizational structure and processes that will be employed to deliver successful performance and meet the needs of the government. Include information regarding hiring, directing, and utilizing remote workers.

b. Ability to recruit and retain qualified staff to ensure quality performance on this contract.

Explain how the offeror shall find, hire, and keep available the various labor categories and their required capabilities to provide seamless support to meet the government’s needs.

c. Internal purchasing system or process for ODC/material and equipment purchasing. Explain how the vendor uses policies, procedures, and controls to ensure continual use of quality materials at fair and reasonable prices over the life of the contract.

d. Subcontract management plan. Explain how the offeror will provide effective, efficient and high quality subcontractor performance to ensure the contract continuously meets the needs of the government. Provide a subcontractor management plan that provides for subcontractor workshare, reporting, communication, and management and oversight. Explain how compliant the subcontractor management plan is with the FAA Small Business utilization goals (Reference also Section H.8).

e. Program contract management and problem identification and escalation process. Explain how the offeror will identify and escalate problems encountered during performance on the contract. Provide a risk management plan that explains how the contractor will approach, identify, assess, and mitigate risks encountered during contract performance.

f. Transition plan. Provide a detailed discussion of how the offeror will ensure effective and efficient transition from concluding contract to full performance on the new contract. Provide a schedule and sequence of activities that addresses and communicates transition period events from contract award through full service delivery. Explain how realistic and achievable the plan is, and how dependencies on FAA actions can affect the transition, with such examples as clearances, access to facilities and systems, and availability of resources. Explain how the plan identifies and mitigates risks. Explain how the transition-out plans, at the conclusion of this contract, address the smooth hand-off to the next contractor in each of these same paragraph

f. areas.

L.15 VOLUME V: Offer and Other Documents

Volume V must include the following contract documents:

Section A - Table of Contents - The Offeror must provide within this volume a table of contents depicting what is contained in each volume submitted in the Offeror's proposal as well as a listing of all terminology and acronyms used.

Section B - Solicitation/Contract Form - "Solicitation, Offer, and Award" with blocks 14 through 18 completed by the Offeror. The representative who signs this form must be authorized to contractually

L-11 bind the company making the proposal. In the block with its name and address, the Offeror must supply the Contractor Establishment Code applicable to that name and address, if known to the Offeror. The Offeror must also submit a completed first page of each amendment.

Section C - SIR Section K - Representations, Certifications and Other Statements of Offerors. The Offeror must submit a completed SIR Section K.

L.16 VOLUME VI: Price Proposal

a) The pricing instructions are applicable to the prime contractor and all subcontractors.

b) Proposed subcontractors may submit price volumes directly to the Contracting Officer, following these same instructions. If a subcontractor submits directly to the CO, it must identify the Prime Offeror the subcontract offer relates to on each copy of the proposal submitted. The subcontractor proposals must be submitted in accordance with the instructions outlined in Section L.11. The offeror remains responsible for the submission of all required information, and information from the offeror will take precedence over any conflicting information from the proposed subcontractor.

c) The Government anticipates that adequate price competition will exist, so Offerors are not required to submit certified cost or pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation;

however, the Government reserves the right to request information other than certified cost and pricing data, if it is determined necessary to ensure a fair and reasonable price.

d) Price information must be limited to Volume VI; if an offeror includes any price information in any other volume, the offeror may be eliminated from consideration for award.

L.16.1 Price Volume Content

The Offeror must provide the following information on the first page of the Offeror’s pricing proposal:

1) Solicitation number;

2) Name and address of Offeror, CAGE code(s) and UEI Number(s);

3) Total offered price (fully burdened rates times FAA-provided hours, plus NTE amounts provided for CR CLINs);

4) Name, address, telephone and email address of the Government cognizant contract audit office for the prime and each subcontractor, if available.

5) Name, address, telephone and email address of the Government cognizant contract administration office for the prime and each subcontractor, if available.

L.16.2 Price Proposal Bid Model

a) Each Offeror’s completed Price Model must be submitted to the FAA in a format compatible with Microsoft Excel 2016. The submitted Price Model must not be read-only, must not contain any locked cells, and must not be password-protected, in whole or in part, other than the cells already protected by the FAA. Each Offeror’s Price Model must comply with these requirements for the Offeror to be eligible for award. The FAA reserves the right to reject proposals that do not comply with these requirements.

b) Offerors must complete the T&M Rate Buildup in Tab C of Attachment L.2. The Offerors must propose a single fully burdened ceiling labor rate for each labor category inclusive of all contract periods, utilizing the labor category descriptions within Attachment J-1, Labor Category and Skill Descriptions. The fully burdened labor rates must include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits; overhead; cost of money, if applicable; and G&A), and profit. Offerors must also input the escalation factor applicable to each Option Year after the Base Year. Once Tab C is completed, Tab A – TEP Summary, and Tab B – T&M Rate Table will be automatically populated because Tab C is linked to Tab B and Tab B is linked to Tab A. The information

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c) The hours in attachment L.2 are estimates and are provided for evaluation purposes only. Offerors may neither change these hours nor propose alternate hours.

d) Offerors must provide the indirect cost rate that would be applied to travel, materials, and ODCs in Tab D of Attachment L.2. The indirect rate must comply with the instructions provided in SIR Section B.7.

L.16.3 Price Proposal Narrative

a) The Offeror and subcontractors must provide a narrative that addresses the following areas:

• Rationale used for development of the proposed fully burdened Labor Rates. Offerors must clearly explain the rationale and methodologies used to buildup and develop the rates, including blended rates, if applicable. The information provided must address the direct labor and the indirect rates separately. The Offerors must identify all proposed indirect rates, to include allocation bases, and describe the company’s accounting practices for application of the rates.

• Discuss the application and rationale of escalation rates, if proposed.

b) The Offeror must identify and support any exceptions or assumptions included in its proposal.

L.17 VOLUME VII: Past Performance

The Offeror must submit Past Performance information that includes details about the Offeror and proposed principal subcontractors and/or teaming arrangements. Past Performance information submitted with this proposal will only be evaluated for award by the government if the proposal receives a rating of “Acceptable” for Volume I.

The Offeror must submit Past Performance Narrative Template forms (See Section L.19) for three (3) recent (performed within the last five (5) years) and relevant contracts and/or subcontracts awarded.

At least one (1) of the recent relevant Past Performance Narrative Template forms must be submitted for the Prime contractor/Offeror. These contracts must include the same contracts as identified in the Corporate Experience section. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers. The POC information on all Past Performance Narrative Template forms should include a valid name, telephone number and electronic mail address if available. The following elements should be addressed in narrative form on the Past Performance Narrative Template form:

a. Quality of Service - The Offeror should describe past compliance with contract requirements, accuracy of reports, appropriateness of personnel, and technical excellence.

b. Timeliness of Performance - The Offeror should detail how it met milestones, provided reliable delivery and continuity of services, was responsive to technical direction, and completed work on time.

c. Customer Satisfaction - The Offeror should describe satisfaction of customers with the contractor’s service and product.

d. Business Relations/Integrity/Effective Management - The Offeror should detail its business relations with the customer with emphasis on its effectiveness to manage the contract requirements, subcontracts, and personnel while completing work on time.

e. Ability to Manage Cost/Control Cost - The Offeror should describe past efforts to control costs.

The Government may use the information provided by the Offerors in their past performance proposal to contact the references as part of the evaluation of their past performance. The Government intends

L-13 to use the references to validate the accuracy of the past performance write-ups and intends to address the performance areas listed above with POCs in order to evaluate past performance.

Offerors are reminded that the Government may use information other than that provided by the Offerors in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the Offeror. Additionally, the

Contractor Performance and Assessment and Reporting System (CPARS) will be utilized to evaluate Past Performance. It is incumbent upon the Offeror to explain the relevancy of the data provided. The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.

In addition, Offerors are advised that the FAA reserves the right to obtain other information about the proposed contracts as well as information about other contracts not mentioned in the Offeror’s proposal, but which are believed to be relevant to the proposed effort. Problems not addressed by the Offeror will be considered to still exist. If applicable, the Offeror should demonstrate how it has successfully applied continuous systemic improvement to resolve past performance problems.

L.18 DISPOSITION OF UNSUCCESSFUL PROPOSALS

Proposals from unsuccessful Offerors will not be returned. The original proposal will be retained, and any remaining copies will be permanently deleted.

L.19 ATTACHMENTS

L.1– Past Performance Narrative Template

L.2 - Price Model (see separate MS Excel file)

L-14

L.1 Past-Performance Narrative Template

Provide the following past performance information:

Prime Offeror’s Name:

Summary Chart

Submission

Past Performance Contract Number

Point of Contact Name

Phone Number

Email Address

L-15

Past Performance Submission 1

Who is the Contractor for this Submission?

Will this Contractor serve as the Prime Offeror for the current requirement?

Contract Number:

Point of Contact (valid name, telephone number and email address):

Narratively detail the quality of service, timeliness of performance, customer satisfaction, business relations/integrity/effective management and ability to manage cost/control cost as described in section L.17:

Begin narrative below and continue on following page. Narrative including template must not exceed four pages.

Past Performance Submission 1 Narrative:

Past Performance Submission 2 cost as described in section L.17:

Past Performance Submission 2 Narrative:

L-16

Past Performance Submission 3 cost as described in section L.17:

Past Performance Submission 3 Narrative: