ARFQ_TPK2600000014_Tandem_Truck_Beds_Specifications.pdf

REQUEST FOR QUOTATION

ARFQ TPK2600000014 Tandem Truck Beds

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Parkways Authority (WVPA) is soliciting bids to establish a contract for the one-time purchase of three (3) new Tandem Beds and one (1) new Swing Gate Tandem Bed per the specifications outlined below.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract Item” means the list of items identified in Section 3.1, below and on the

Pricing Page.

2.2 “Or Equal” means a product meeting or exceeding all applicable specifications, performance requirements, durability standards, and operational compatibility.

2.3 “Industry Standards” means all welding shall conform to applicable industry standards and accepted heavy-duty dump body manufacturing practices.

2.4 “Pricing Page” means the pages, attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.5 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Parkways Authority Purchasing Division.

2.6 “WVPA” or “Agency” means the West Virginia Parkways Authority.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Three (3) Tandem Beds

3.1.1.1 This specification describes a smooth side 15’ aluminum body mounted on the truck with the hoist cylinder mounted and completely functional minus the hydraulic system.

3.1.1.2 Dump body capacity to be a minimum of 14 cu. yd. water level.

3.1.1.3 Front body bulkhead to be a minimum of 3/16” thickness 6061 T6.

3.1.1.4 Rear corner post to be full depth. One piece 6061 T6 extruded construction from top of tailgate to bottom of rear bolster with integral rubber seal track.

3.1.1.5 Rear bolster to be one-piece, full width.

3.1.1.6 Body sub-frame to be stacked construction aluminum.

3.1.1.7 Body and body sub-frame to be reinforced to withstand severe duty service.

3.1.1.8 Heavy gussets, minimum size 3/8” X 4” X 6” on all cross members on the outside or equivalent reinforcement design providing equal structural strength.

3.1.1.9 Cab shield to have sufficient clearance to ensure shield will not hit exhaust when dumping on uneven terrain.

3.1.1.10 Inside length of body approximately 180 inches

3.1.1.11 Inside width: 84 inches minimum.

3.1.1.12 Outside width: 96 inches maximum at rub rail.

3.1.1.13 Cross member spacing: 12 inches.

3.1.1.14 Body spacing from cab: 4 inch minimum.

3.1.1.15 Basic side height: 48 inches (measure from floor to top rail).

3.1.1.16 Tailgate height: 54 inches (measure from floor to top rail).

3.1.1.17 Body overhang: 10-inches – 18 inches (measure from center of hinge pin).

3.1.1.18 Cab protector: 24 inches approximately with adequate clearance for cab mounted air horns.

3.1.1.19 Cab protector: To be 3/16 inch aluminum and to be sloped rearward for drainage purposes.

3.1.1.20 All structural aluminum components (including sidewalls, floor, and structural members) shall have a minimum yield strength of 50,000

PSI.

3.1.1.21 Floor: 3/8-inch thickness.

3.1.1.22 To be a smooth side design.

3.1.1.23 Outer wall to be of an inter-locking 6061 T6 vertical extruded design.

3.1.1.24 The face of the outer wall to be a minimum thickness of .188”.

3.1.1.25 The overall thickness of the outer panel to be a minimum of 2 inches.

3.1.1.26 Top rail: To be a minimum of 8.500-inch-wide X 4.725 deep 6061 T6 extrusion. This extrusion must accept an inner-locking outer side panel as well as a .190 inch 5454H32 inner-wall panel.

3.1.1.27 The inner wall is to be 3/16” 5454H32 (one piece).

3.1.1.28 Front plate: 3/16” thickness.

3.1.1.29 Bottom rail: To accept smooth side outer side panel 6061-T6 extrusion with integral outside slope full length.

3.1.1.30 Cross members: 4” X 5.4 lb./ft. box tubing.

3.1.1.31 Longitudinal: 6” 12.5 lb./ft. I-Beam minimum.

3.1.1.32 Underbody: 4” box member 6061-T6 extrusions 12” on center, Gussets to be 3/8-inch thickness.

3.1.1.33 All welding on the dump body shall be done to Industry standards.

3.1.1.34 Cab protector sides, formed with gussets, shall extend forward approximately 24 inches. Clearance above highest point of cab should be 3 inches minimum.

3.1.1.35 Hoist cylinder to be double-acting power-up/power-down and fully operable with hydraulics. Part # DAT 74-168-135 (DAT 74-4561-

135) or approved equal meeting the same operational and lifting requirements.

3.1.1.36 Hoist cylinder to be mounted with hoses on the bottom of cylinder.

3.1.1.37 Hoist Cylinder to be one cylinder front mounted.

3.1.1.38 Safety decals as required.

3.1.1.39 Mud guards: 10-gauge x 24” x 30” permanently attached in front of front rear tandems.

3.1.1.40 Rear mud flaps.

3.1.1.41 Dump body and cab protector design shall provide adequate clearance for chassis-mounted exhaust components.

3.1.1.42 Shovel brackets to be installed on driver’s side of bed next to steps.

3.1.1.43 Air-operated tailgate latches.

3.1.1.44 Steps shall be installed on the outside of the front driver’s side only with grab handle to access inside of bed and also shall have one step inside bed for climbing out.

3.1.1.45 OSHA compliant back-up alarm.

3.1.1.46 OSHA compliant body supports, both sides.

3.1.1.47 Unit to be equipped with 49,000 lb. capacity pintle hitch (Holland PH760 or approved equal) centered between rear frame rails. Height from ground to centerline of “pintle eye” to be 32 inches.

3.1.1.48 All lubrication points on hoist sub-frame shall be connected to remote bulkhead mounted grease fittings. Grease fitting manifold shall be located at curbside front of dump hoist sub-frame.

3.1.1.49 Weather/shock resistant LED type lights, Grote/Truck light or equal.

3.1.1.50 All light connections to have sure snap plug assemblies and epoxy sealed electronics to protect against shock and vibration.

3.1.1.51 All marker lights 2” diameter flush mount sealed beam lights with integral reflector mounted in rubber grommets.

3.1.1.52 All ground wires to be attached with plated steel fastener.

3.1.1.53 Two (2) 6” oval strobe lights mounted in rubber grommets located on rear post and front side of cab protector.

3.1.1.54 Taillights and back-up lights to be oval, mounted in rubber grommets, located on the rear post.

3.1.1.55 All body to truck electrical connections shall be made inside (2) waterproof electrical connection boxes located forward of the front tandem axle mounted in the center of a crossmember for easy access.

3.1.1.56 The inside walls of the dump box shall be perpendicular to the floor with a 6-inch wide by ¼ inch thick plate welded on a 45-degree angle in the corner where the sides meet the floor to prevent buildup of material.

3.1.1.57 ½ inch Quick Silver bed liner or equal installed 20 inches high along the sides, front of bed, and around the hoist cylinder tower with a welded 6-inch piece of aluminum material around the top of the liner to hold in place.

3.1.1.58 The tailgate to be hinged at top, flame cut hardware, pork chop type off-set hardware to achieve maximum opening of tailgate.

3.1.1.59 Top hinge channel shall have removable, chain tethered keeper pins.

3.1.1.60 Latching action at bottom of gate shall be air-operable by the truck driver without leaving the truck cab.

3.1.1.61 Gate to be self-aligning.

3.1.1.62 Tailgate lower latch pins shall be 1 ¼ inch diameter.

3.1.1.63 The distance from the end of the floor lip to the end of the frame shall be approximately 18 inches.

3.1.1.64 The design and strength characteristics of the entire dump unit to be such that the unit structural members and the hoisting system will not suffer any permanent deformation, damage, or structural failure resulting from raising a distributed full payload.

3.1.1.65 The top side rails and tailgate shall have 3/8 inverted angle on top for self-cleaning instead of wooden side boards.

3.1.1.66 Body to have a 10-inch bolt on removable apron.

3.1.1.67 Tailgate banjos to be ½ inch 6061 T6 material.

3.1.1.68 All steel parts contacting the aluminum must be stainless steel or otherwise isolated to prevent galvanic corrosion.

3.1.1.69 Rear control rod to be 1 ¼ inch stainless steel, pillar blocks shall be greaseable with brass bushings.

3.1.1.70 Tailgate latches to be greaseable and have brass bushings with stainless steel pins.

3.1.2 One (1) Swing Gate Tandem Bed

3.1.2.1 This specification describes a smooth side 15’ aluminum body with a swing gate, mounted on the truck with the hoist cylinder mounted and completely functional minus the hydraulic system.

3.1.2.2 Dump body capacity to be a minimum of 14 cu. yd. water level.

3.1.2.3 Front body bulkhead to be a minimum of 1/4” thickness 6061 T6 aluminum.

3.1.2.4 Rear corner post to be full depth. One piece 6061 T6 extruded construction from top of tailgate to bottom of rear bolster with integral rubber seal track.

3.1.2.5 Rear bolster to be one-piece, full width.

3.1.2.6 Body sub-frame to be stacked construction aluminum.

3.1.2.7 Body and body sub-frame to be reinforced to withstand severe duty service.

3.1.2.8 Heavy gussets, minimum size 3/8” X 4” X 6” on all cross members on the outside.

3.1.2.9 Cab shield to have sufficient clearance to ensure shield will not hit exhaust when dumping on uneven terrain.

3.1.2.10 Inside length of body not to exceed 180 inches.

3.1.2.11 Inside width: 84 inches minimum.

3.1.2.12 Outside width: 96 inches maximum at rub rail.

3.1.2.13 Cross member spacing: 10 inches.

3.1.2.14 Body spacing from cab: 4 inch minimum.

3.1.2.15 Basic side height: 48 inches (measure from floor to top rail).

3.1.2.16 Tailgate height: 54 inches (measure from floor to top rail).

3.1.2.17 Body overhang: 10 inches – 18 inches (measure from center of hinge pin).

3.1.2.18 Cab protector: 24 inches approximately with adequate clearance for cab mounted air horns.

3.1.2.19 Cab protector: To be 3/16 inch aluminum and to be sloped rearward for drainage purposes.

3.1.2.20 All structural aluminum components (including sidewalls, floor, and structural members) shall have a minimum yield strength of

50,000 PSI.

3.1.2.21 Floor: 3/8-inch thickness with a ¼” overlay 6061 T6 aluminum.

3.1.2.22 To be a smooth side design.

3.1.2.23 Outer wall to be of an inter-locking 6061 T6 vertical extruded design.

3.1.2.24 The face of the outer wall to be a minimum thickness of .188”.

3.1.2.25 The overall thickness of the outer panel to be a minimum of 2 inches.

3.1.2.26 Top rail: To be a minimum of 8.500-inch-wide x 4.725 deep 6061

T6 extrusion. This extrusion must accept an inner-locking outer side panel as well as a .190 inch 5454 H32 inner-wall panel.

3.1.2.27 The inner wall is to be 1/4” thickness 5454 H32 (one solid piece).

3.1.2.28 Front plate: 1/4” thickness 5454 H32.

3.1.2.29 Bottom rail: To accept smooth side outer side panel 6061 T6 extrusion with integral outside slope full length.

3.1.2.30 Cross members: 4” X 5.4 lb./ft. box tubing.

3.1.2.31 Longitudinal: 6” 12.5 lb./ft. I-Beam minimum.

3.1.2.32 Underbody: 4” box member 6061 T6 extrusions 10” centers, gussets to be 3/8-inch thickness.

3.1.2.33 All welding on the dump body shall be done to Industry standards.

3.1.2.34 The distance from the end of the floor lip to the end of the frame shall be approximately 18 inches.

3.1.2.35 Cab protector sides, formed with gussets, shall extend forward approximately 24 inches. Clearance above highest point of cab should be 3 inches minimum.

3.1.2.36 The inside walls of the dump box shall be perpendicular to the floor with a 6-inch wide by 1/4 “thick plate welded on a 45-degree angle in the corner where the sides meet the floor to prevent buildup of material.

3.1.2.37 Hoist cylinder to be double-acting power-up/power-down and fully operable with hydraulics. Part # DAT 74-168-135 (DAT 74-4561-135) or approved equal meeting the same operational and lifting requirements.

3.1.2.38 Hoist cylinder to be mounted with hoses on the bottom of cylinder.

3.1.2.39 Hoist Cylinder to be one cylinder front mounted.

3.1.2.40 The design and strength characteristics of the entire dump unit to be such that the unit structural members and the hoisting system will not suffer any permanent deformation, damage, or structural failure resulting from raising a distributed full payload.

3.1.2.41 Safety decals as required.

3.1.2.42 Mud guards: 10-gauge X 24” X 30” permanently attached in front of front rear tandems.

3.1.2.43 Rear mud flaps.

3.1.2.44 Dump body and cab protector design shall provide adequate clearance for chassis-mounted exhaust components.

3.1.2.45 Shovel brackets to be installed on driver’s side of bed next to steps.

3.1.2.46 Air-operated tailgate latches.

3.1.2.47 Steps shall be installed on the outside of the front driver’s side only with grab handle to access inside of bed and shall have one step inside bed for climbing out.

3.1.2.48 OSHA compliant back-up alarm.

3.1.2.49 OSHA compliant body supports, both sides.

3.1.2.50 Unit to be equipped with 49,000 lb. capacity pintle hitch (Holland

PH760 or equal) centered between rear frame rails. Height from ground to centerline of “pintle eye” to be 32 inches.

3.1.2.51 All lubrication points on hoist sub-frame shall be connected to remote bulkhead mounted grease fittings. Grease fitting manifold shall be located at curbside front of dump hoist sub-frame.

3.1.2.52 Step on left rear side next to the rear corner for tailgate pin access.

3.1.2.53 Weather/shock resistant LED type lights, Grote/Truck light or equal.

3.1.2.54 All light connections to have sure snap plug assemblies and epoxy sealed electronics to protect against shock and vibration.

3.1.2.55 All marker lights 2” diameter flush mount sealed beam lights with integral reflector mounted in rubber grommets.

3.1.2.56 All ground wires to be attached with plated steel fastener.

3.1.2.57 Two (2) 6” oval strobe lights mounted in rubber grommets located on rear post and front side of cab protector.

3.1.2.58 Taillights and back-up lights to be oval, mounted in rubber grommets, located on the rear post.

3.1.2.59 All body to truck electrical connections shall be made inside (2) waterproof electrical connection boxes located forward of the front tandem axle mounted in the center of a crossmember for easy access.

3.1.2.60 Tailgate shall be designed to operate as a conventional tailgate and a barn door style combo w/side swinging to the curb side.

3.1.2.61 All components of the tailgate shall be CNC plasma cut to ensure a smooth finished edge for proper operation.

3.1.2.62 All component parts shall be of a continuous welded for strength and durability.

3.1.2.63 Tailgate shall be designed with locking mechanism in place for both styles of operation.

3.1.2.64 Tailgate to have a locking mechanism to hold the tailgate open against the bed when being used as a swing gate or barn style door.

3.1.2.65 All tailgate hardware that comes into contact with the body shall be made of stainless steel or otherwise isolated to prevent galvanic corrosion.

3.1.2.66 Latching action at bottom of gate shall be air-operated by the truck driver without leaving the truck cab.

3.1.2.67 Gate to be self-aligning.

3.1.2.68 Tailgate lower latch pins shall be 1 ¼ inch diameter.

3.1.2.69 The top side rails and tailgate to have 3/8 inverted angle on top for self-cleaning instead of wooden side boards.

3.1.2.70 Body to have a 10-inch bolt on removable apron.

3.1.2.71 Tailgate banjos to be ½ inch 6061 T6 material.

3.1.2.72 All steel parts contacting the aluminum must be stainless steel or otherwise isolated to prevent galvanic corrosion.

3.1.2.73 Rear control rod to be 1 ¼ inch stainless steel, pillar blocks shall be greaseable with brass bushings.

3.1.2.74 Tailgate latches to be greaseable and have brass bushings with stainless steel pins.

3.1.2.75 Electric flip tarp system that is controlled by the driver inside the cab.

3.1.2.76 Tarp is to be made of mesh and have heavy duty aluminum adjustable side arms.

3.1.2.77 Tarp to have an aluminum wind deflector to protect the tarp system when rolled up.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the WVPA with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost. Prices must be good for 60 days.

4.2 Pricing Page: Vendor shall complete the Pricing Page by entering the total price. Unit pricing must include all fees, shipping, or any other incidentals associated with the total cost of the item. Vendor should complete the Pricing Page in full, as failure to complete the Pricing Page in its entirety will result in Vendor’s bid being disqualified.

4.2.1 Vendor should electronically enter the information into the Pricing

Pages through wvOASIS, if available, or as an electronic document.

Vendors can download the electronic copy of the Pricing Pages from wvOASIS Vendor Self Service website. If responding with a paper bid, vendors should download or print the assembled ARFQ document (with the highest version number) from wvOASIS and insert the unit price and extended cost for each item.

VENDORS MUST PROVIDE:

• Detailed Specification Sheet or Manufacturer Cut Sheets demonstrating compliance with each requirement.

• Estimated delivery timeframe.

• Warranty documentation.

• Signed Agency terms and conditions.

Failure to provide complete documentation may result in disqualification of the bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall deliver the Contract Item within 120 working days after receiving a purchase order. Contract Items must be delivered to Agency at 265 Neptune Dr., Beckley, WV 25801.

6.2 Late Delivery: WVPA must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1. The following shall be considered a vendor default under this Contract.

7.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2. Failure to comply with other specifications and requirements contained herein.

7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4. Failure to remedy deficient performance upon request.

7.2. The following remedies shall be available to WVPA upon default.

7.2.1. Immediate cancellation of one or more release orders issued under this

Contract.

7.2.2. Immediate cancellation of the Contract.

7.2.3. Any other remedies available in law or equity.