ARFQ DNR19+74 Blackwater Falls Pool Bulding HVAC Replacement Project.pdf

REQUEST FOR QUOTATION

Blackwater Falls Lodge Pool HVAC Replacement

Revised 07/07/17

GENERAL CONSTRUCTION SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Natural Resources is soliciting bids on behalf of Parks and Recreation Section to establish a contract for replacement of the indoor pool HVAC system at Blackwater Falls State Park Lodge.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions and in the Specification’s Manual as defined below.

2.1 “Construction Services” means replacement of the indoor pool HVAC system at

Blackwater Falls State Park Lodge as more fully described in these specifications and the Specifications/Project Manual.

2.2 “Pricing Page” means the pages contained in wvOASIS, attached hereto, or included in the Specifications/Project Manual upon which Vendor should list its proposed price for the Construction Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with

Construction Services that is published by the West Virginia Division of Natural Resources.

2.4 “Specifications/Project Manual” means the American Institute of Architect forms, specifications, plans, drawings, and related documents developed by the architect, engineer, or Agency that provide detailed instructions on how the Construction Services are to be performed along with any American Institute of Architects documents (“AIA documents”) attached thereto.

3. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Specifications/Project Manual.

4. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

4.1. Experience: Vendor, or Vendor’s supervisory staff assigned to this project, must have successfully completed at least [insert number of projects] projects that involved work similar to that described in the Specifications/Project Manual.

Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Vendor upon request, through knowledge or documentation of the Vendor’s past projects, through confirmation of experience requirements from the architect assisting the State in this project, or some other method that the State determines to be acceptable.

Vendor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

5. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

6. SELECTION OF ALTERNATES: Pursuant to W. Va. Code § 5-22-1(e), if the Pricing

Pages contain alternates/add-ons, there must be no more than seven listed, and the alternates/add-ons will be selected in the order of priority listed on the Pricing Pages. The first alternate/add-on must be selected before the second alternate/add-on can be selected and so

on. Provided, that Agency may accept an alternate out of the listed order if acceptance would not affect determination of the lowest qualified responsible bidder. Any unaccepted alternate contained within a bid shall expire one hundred fifty days after the date of the opening of bids for review.

7. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Specifications/Project Manual.

8. PROJECT PLANS: Digital copies of the project plans can be obtained by contacting the entity identified below.

Rebecca Westfall

WVDNR

Planning Engineering and Maintenance 324 4th Ave.

South Charleston, WV 25303

Rebecca.Westfall@wv.gov

Copies of project plans can be examined at the following locations

Contractors Association of West Virginia 2114 Kanawha Boulevard East Charleston, West Virginia 25311 Phone: 304-342-1166 Fax: 304-342-1074

Pittsburg Builders Exchange 1813 N. Franklin Street Pittsburg, PA 15233 Phone: 412-922-4200 Fax: 412-928-9406

Kanawha Valley Builders Association 1627 Bigley Avenue Charleston, WV 25302 Phone: 304-342-7141 Fax: 304-343-8014 Construction Employers Association NCWV 2794 White Hall Blvd White Hall, WV 26554 Phone: 304-367-1290 Fax: 304-367-0126

Parkersburg Marietta Contractors Association 2905 Emerson Avenue Parkersburg, WV 26104 Phone: 304-485-6485 Fax: 304-428-7622

Ohio Valley Construction Employers Council 21 Armory Drive Wheeling, WV 26003 Phone: 304-242-0520 Fax: 304-242-7261

9. SUBSTITUTIONS: Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline.

10. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

10.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

10.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

10.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

10.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

10.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

11. MISCELLANEOUS:

11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________

Telephone Number: ________________________

Fax Number: ______________________________

Email Address: ____________________________

EXHIBIT A – PRICING PAGE

Blackwater Falls State Park

Lodge Pool HVAC System Replacement

FP-1

Name of Vendor:

Address of Vendor:

Phone Number of Vendor:

WV Contractors License No.

WV-

We, the undersigned, having examined the site and being familiar with the local conditions affecting the cost of the work and also being familiar with the general conditions to bidders, drawings, and specifications, hereby proposes to furnish all materials, equipment, and labor to complete all work in a workmanlike manner, as described in the Bidding documents.

Base Bid

The Base Bid shall consist of all the work generally described in the bidding documents, and as indicated on the Drawings and specified in the Project Manual.

Total Base Bid:

Lump sum for all labor, materials, and equipment as indicated on the Drawings and specified in the Project

Written in numbers.

Total Base Bid:

Lump sum for all labor, materials, and equipment as indicated on the Drawings and specified in the Project

Written in words.

E014873 Typewritten Text

E014873 Typewritten Text