ARFQ DEP1800000010 DEP Construction Bid Submission Review Form.pdf
PDF 172 KB Posted
- Solicitation number
- ARFQ 0313 DEP1800000010 2
- Issued by
- Logan County, West Virginia
About this file
This is a Construction Bid Submission Review Form created by the State of West Virginia Department of Environmental Protection (DEP) on July 20, 2017. The form serves as an informational guide for potential bidders to understand common requirements and potential disqualification issues in the bidding process for DEP construction projects. The document emphasizes that all bidders must thoroughly review the complete request for quotation and all related bid documents to identify specific project requirements and bidding procedures. The form does not establish individual project details such as quantities, response dates, site visits, or mandatory pre-bid meetings; rather, it functions as a general reference tool highlighting areas where bidders commonly encounter problems during the submission process.
The form identifies two categories of errors that may result in bid disqualification: immediate disqualification errors and errors that may be grounds for disqualification before contract award. Immediate disqualification factors include failure to attend mandatory pre-bid meetings, failure to sign required documents, lack of West Virginia contractor licensure, missing drug-free workplace affidavits, invalid bid bonds, non-acknowledgment of addenda when required, late submissions, federal or state debarment, and outstanding environmental enforcement actions. Secondary disqualification factors that must be resolved prior to award include uncontested state debt exceeding $1,000, workers' compensation or unemployment compensation delinquency, and failure to obtain required bonds and insurance. The form contains no pricing information, set-asides, funding sources, or contract term details, as it is designed solely as a reference checklist for bidders.
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Text version
DEP Construction Bid Submission Review Form Created July 20, 2017
State of West Virginia
Department of Environmental Protection
Construction Bid Submission Review Form
This list has been provided for informational purposes only and is not to be construed as a complete list of request for quotation or bidding requirements for any individual construction project. This list does not and cannot include every item, mistake or oversight that could cause a contractor’s bid to be disqualified. Rather, this list is intended to draw attention to some of the most common problems that occur in the bidding process for construction projects. All potential bidders must read the request for quotation, all additional documents, and all instructions relating thereto (“Bid Documents”) in their entirety to identify the actual request for quotation and bidding requirements. Failure to read the Bid Documents in their entirety and comply with the stated requirements contained therein may result in bid disqualification.
Errors that shall be reason for immediate bid disqualification
1. Failure to attend a mandatory pre-bid meeting
2. Failure to sign the signature page on the Bidder’s Instructions
3. Failure to supply West Virginia contractor’s license # on bid
4. Failure to supply a signed drug free workplace affidavit with the bid
5. Failure to supply a valid bid bond
6. Failure to meet any mandatory requirement of the RFQ
7. Failure to acknowledge receipt of Addenda (only if stipulated as mandatory)
8. Failure to submit bid prior to the bid closing date and time
9. Federal debarment
10. State of West Virginia debarment or suspension
11. Outstanding environmental enforcement actions
12. Unresolved DEP vendor complaints
Errors that may be reason for bid disqualification before contract award
1. Uncontested debt to the State exceeding $1,000 (must be resolved prior to award)
2. Workers’ Compensation or Unemployment Compensation delinquency (must be resolved prior to award)
3. Failure to obtain required bonds and/or insurance
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