ARCHITECT-ENGINEER_SERVICES_FOR_CONTRACT_ADMINISTRATION-PROJECT_MANAGEMENT_SUPPORT_SERVICES.pdf

COUNTY OF ORANGE

SHERIFF-CORONER

REQUEST FOR QUALIFICATION (RFQ)

FOR

ARCHITECT-ENGINEER SERVICES FOR CONTRACT ADMINISTRATION-

PROJECT MANAGEMENT SUPPORT SERVICES

RFQ NO. 060-2730-RFQ-CAPM-JC

County of Orange RFQ

County Executive Office - ARCHITECT-ENGINEER SERVICES FOR CONTRACT ADMINISTRATION-PROJECT

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

County of Orange

Sheriff-Coroner

Procurement and Contract Services

431 The City Drive S

Orange, CA

92868

SCHEDULE OF ACTIVITIES

Release Project Date September 28, 2026

Question Submission Deadline October 9, 2026, 3:30pm

Response Submission Deadline October 23, 2026, 2:00pm

STATEMENTS OF QUALIFICATIONS

MUST BE RECEIVED ON OR BEFORE

Friday, October 23, 2026

2:00 pm

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

SECTIONS

1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

2. PROTEST PROCEDURES

3. WRITTEN SCORING FORMAT

4. VENDOR RESPONSES

Attachments:

A - SOQ for CA-PM - 2027

B - Exhibit 1 - OCLSB DVBE Certification Requirements

C - Exhibit A - CTO

D - Exhibit B - Security Clearance Application

E - (Final) CA-PM SOQ Written Proposal Evaluation revised scoring

F - Public Contract Code 4104.5

H - Campaign Contribution Disclosure Form

I - W9 - 2026

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The Orange County Sheriff’s Department comprises nearly 60 facilities: jails, the coroner’s office, headquarters, regional substations, a crime laboratory, a technology center, harbor patrol, a training center, shooting ranges, warehouses, remote communication sites, airport hangars, and administrative offices. The County is soliciting Statements of Qualifications (SOQ) from qualified Respondents to secure Contract Administration-Project Management Support Services.

Respondents must be able to provide A/E services, either through partnered firms or with in-house staff. It is anticipated that Orange County Sheriff-Coroner Department (OCSD)/Facilities

Planning will need these services to aid current staff in project delivery.

The County intends that the successful Respondent(s) shall provide A/E Services for Contract

Administration-Project Management Support Services for various projects proposed in accordance with the terms and conditions set forth in Section III – Model Contract, including

Attachments and Exhibits. Refer to Section III, Attachment A, of this RFQ for an expanded description of the Scope of Work.

1.2 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

See SOQ in the attachments section

1.3 EVALUATION PROCESS AND CRITERIA

See SOQ in the attachments section

1.4 SELECTION/AWARD PROCEDURES

See SOQ in the attachments section

1.5 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENT

Effective June 3, 2006, all Contractors, entering into a Contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form W-9 or

W-8, will be required. In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the Purchasing Agent, or the agency/department Deputy Purchasing Agent the required W-9 or W-8.

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

1.6 CAMPAIGN CONTRIBUTION DISCLOSURE FORM (LEVINE ACT

REQUIREMENT)

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its

Proposal. Failure to include the form as required will render the Proposal nonresponsive.

1.7 THE COUNTY RESERVES THE RIGHT TO:

1. Request revisions and hold discussions with any Respondent as necessary to serve the best interests of the County.

2. Seek publicly available information about the Respondents.

3. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

4. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

5. Verify and validate any information prior to Contract Award and during the entire term of the Contract.

6. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

7. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any

Respondent responding to this solicitation;

8. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

9. Reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

10. Request Best and Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with

Respondents.

11. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

12. Defer award of this Contract for a period of 90 days after the Bid opening. During this period of time, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to a longer deferral period.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

2. PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent, Jessica Capitulo at jcapitulo@ocsheriff.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five

(5) business-day deadline will not be considered by the County.

1. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. All protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

Appeal Process

A. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the

Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

3. WRITTEN SCORING FORMAT

No. Evaluation Criteria Scoring Method Weight (Points)

1. I. Technical Expertise

• Specific related CA-PM experience

(five projects within the past ten years)

• Knowledge, skills, experience, and qualifications based on Scope of

Work (SOW)

Points Based 300 (30% of Total) mailto:CPOAppeals@ocgov.com

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

2. II. UNDERSTANDING OF SCOPE

• Understanding the Scope of Support

Services, which includes and is not limited to – Project Development, Planning Design Phase, Bidding

Phase, Construction Phase, and

Project Closeout

Points Based 150 (15% of Total)

3. III. KEY PERSONNEL & REFERENCES

• Proposed Project Team(s) Names, Titles, Roles, Qualifications, and

Resumes of key personnel (Includes licenses and certifications, years of related experience, references and length of time with firm)

• Identify specific knowledge and disciplines of key personnel and subcontractors

Points Based 150 (15% of Total)

4. IV. APPROACH & UNDERSTANDING OF

PROJECTS

• Understanding of project and objectives

• Work Plan Approach and

Management Schedule

Points Based 100 (10% of Total)

5. V. CONTROL OF COST & SCHEDULES

• Capability to plan, perform project progress reports, cost and audit tracking, and billing documentation

• Identify scheduling software

• Identify specific management experience

• Describe techniques used to bring projects on time and within budget

Points Based 100 (10% of Total)

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

6. VI. ORGANIZATION & COMPLIANCE

W/ MODEL COUNTY CONTRACT/ SOW

• Thoughtfully and professionally assembled –Cover Sheet, Table of

Contents, Pagination, Tabs/exhibits

(if required), Page layout, Grammar, Spelling and diction, and Clear graphic exhibits

• Requirements are addressed and adhered to, Easy to follow and understand

Points Based 100 (10% of Total)

7. VII. ADDITIONAL INFORMATION/

OTHER

• Availability of key staff;

Commitment to make staff available for the project

• Commitment to the fast tracked nature of the project

• Proximity of OCSD work sites

• Recent OCSD and/or other County project experience

Points Based 100 (10% of Total)

4. VENDOR RESPONSES

SOQ must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFQ. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis.

Note: SOQs that exceed any noted page limit may be disqualified from further consideration.

4.1 UNDERSTANDING AND VALIDATION*

Vendor acknowledges that they fully read and understand the SOQ in the attachment section.

☐ Yes

☐ No

*Response required

4.2 SUBMITTAL CONFIRMATION*

Respondent confirms that they have read and understand and agree to the terms and conditions herewith, and are submitting a Statement of Qualifications in response to this Request for

Qualifications.

☐ Please confirm

MANAGEMENT SUPPORT SERVICES, 060-2730-RFQ-CAPM-JC

*Response required