AR_26034JG_Addendum_1.pdf

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TO: All Proposers FROM: Jennifer Grieves, Buyer DATE: May 21, 2026

RE: AR 26-034-JG, FUEL SERVICES

ADDENDUM #1

Bidders are hereby notified that this addendum shall be made a part of the above-named bid and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.

I. ATTACHMENTS

Example Invoice and Bill of Lading.

II. QUESTIONS

Q1. When is the anticipated award date?

A1. KUA anticipates issuing a Notice of Intent to Award on or about July 31, 2026. However, the anticipated award date is subject to change based on the evaluation process, Board approval, and/or operational needs of KUA.

Q2. How will successful bidder be notified of award?

A2. The successful bidder will be notified by email through a Notice of Intent to Award letter. This letter will also be posted in VendorLink.

Q3. When will official bid tabulations be provided after bid opening?

A3. Bid tabulations will be posted in VendorLink after review of solicitations.

Q4. When is the start date of this contract?

A4. The anticipated commencement date of the resulting contract is October 6, 2026, as the current contract remains in effect through October 5, 2026.

Q5. Please provide the following tank information for the deliveries to Lackey Center for gasoline, diesel, and B20: 1. Tank size and fuel type 2. Below or above ground 3. Require a truck pump? 4. Any other special fittings for deliveries? 5. Average order size A5. Two 10,000 gallon in-ground unleaded tanks. One 10,000 gallon in-ground diesel tank.Two 500 gallon portable double wall tanks. 6000 gallons is the average order.

Q6. Is diesel clear or dyed that will be delivered? Do the generators require dyed diesel?

A6. Clear Diesel. The generators use dyed, but not a must.

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Q7. What is the diesel cetane minimum? Standard 40?

A7. 40-42.

Q8. What is your preferred payment method (check, ACH, EFT, other)?

A8. The preferred method of payment is ACH/EFT.

Q9. Are there any MWBE requirements?

A9. No.

Q10. Are common carriers considered subcontractors?

A10. Yes.

Q11. Will an OPIS report be required with invoices?

A11. No.

Q12. Are there any additive requirements?

A12. No.

Q13. Please provide and invoice and bill of lading/delivery ticket example of a transport delivery of gasoline.

A13. Please see attached example.

Q14. Please provide and invoice and bill of lading/delivery ticket example of a transport delivery of diesel.

A14. Please see attached example.

Q15. Please provide and invoice and bill of lading/delivery ticket example of a tank wagon delivery of B20.

A15. Please see attached example.

Q16. Please provide and invoice and bill of lading/delivery ticket example of a delivery to a generator.

A16. Please see attached example.

Q17. Since this is a fuel bid, will a warranty still need to be submitted with the bid?

A17. No. A warranty submittal is not required as part of this solicitation.

Q18. How often in the past contract were emergency fuel services utilized?

A18. Emergency fuel services are utilized on an as needed basis and are dependent upon operational and emergency response conditions. During declared emergencies or disaster events, the Contractor shall provide priority service to KUA in accordance with the solicitation requirements.

Q19. Will B20 pricing be able to be updated to use B20 pricing instead of #2 diesel?

A19. Yes.

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Q20. Will taxes/fees such as LUST and superfund need to be included in the firm markup/discount for each product?

A20. Yes.

Q21. Will bidder need to bid on all items to be considered responsive?

A21. To be considered responsive, bidders shall submit a bid that conforms in all material respects to the requirements of the solicitation. Bidders are required to provide pricing for all items identified on the bid form. Failure to do so may result in the bid being deemed nonresponsive.

Q22. When will the preliminary bid tabulations be available? Will we be able to reach out for those under the cone of silence?

A22. Bid tabulations will be posted in VendorLink following KUA’s review and verification of the solicitation responses received. Pursuant to the Cone of Silence requirements, all communication regarding this solicitation shall be directed through Procurement. Any communication with other KUA staff regarding this solicitation are prohibited during the Cone of Silence period.

Q23. Are we required to bid all items to be considered for award? B20 is no longer available in Orlando or surrounding terminals.

A23. To be considered responsive, bidders shall submit a bid that conforms in all material respects to the requirements of the solicitation. Bidders are required to provide pricing for all items identified on the bid form. Failure to do so may result in the bid being deemed nonresponsive. However, KUA acknowledges the concerns regarding B20 availability and reserves the right to evaluate bids and determine responsiveness and award in accordance with the terms and conditions of the solicitation.

Q24. Will a metered BOL continue to be accepted in lieu of the metered truck requirement?

A24. Yes.

Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.

Acknowledgment is hereby made of Addendum #1 to project AR 26-034-JG, Fuel Services.

Bidder Signature Date

Bidder Printed Name Company Name

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed.

This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.