Addendum_1_AttachmentExample_Invoice_and_Bill_of_Lading.pdf

This addendum to Annual Requirement (AR) 26-034-JG provides example documentation for the Fuel Services contract solicitation issued by the Kissimmee Utility Authority (KUA) in Florida. The addendum serves as a reference guide for bidders by presenting sample invoice and bill of lading formats that demonstrate the documentation standards and procedures KUA expects contractors to follow when delivering unleaded gasoline and low sulfur diesel fuel for the utility's motor vehicles and diesel generators. The contract is structured as an annual requirement with estimated quantities provided for evaluation purposes only, with the understanding that actual fuel needs will fluctuate based on KUA's operational requirements, seasonal weather variations, and emergency response situations. Bidders should utilize the example documents provided in this addendum as templates to ensure their invoicing and delivery documentation align with KUA's administrative and operational procedures.

The example invoice and bill of lading formats establish the specific information requirements and documentation protocols that successful bidders must implement throughout contract performance. These templates serve to standardize the submission and tracking of fuel deliveries, ensuring consistent record-keeping and verification of delivered quantities and specifications. By providing these examples in the addendum, KUA clarifies its expectations regarding documentation accuracy and completeness, which are essential for proper payment processing and inventory management. Bidders should review these formats carefully and confirm their ability to meet these documentation requirements as part of their proposal submissions.