Applicant_tracking_ITN_26-0059_ADD1.pdf

February 17, 2026

ADDENDUM #1

APPLICANT TRACKING SYSTEM ITN #26-0059

This Addendum is to provide the following responses to questions posed:

Question 1: Hi, could you provide the total number of employees that would have access to the system?

Answer 1: Approximately 15-20 HR users and 150 non-HR users.

Question 2: Do you have a budget approved for the project, and if so, could you share the details?

Answer 2: At this stage, no fixed budget has been approved. The intent of this ITN is to understand market offerings and pricing, and to identify the solution that best meets our scope and requirements while delivering the best value for money.

Question 3: Can you please provide the average number of job postings that are active at any given time?

Answer 3: Between 50-75 postings on average.

Question 4: Do you experience seasonal spikes in the number of active postings? If yes, what time periods and how much of an increase over your typical posting count?

Answer 4: Yes, this range could double during the summer (April-July) when we are posting positions for the next school year.

Question 5: Can you please provide the average number of new hires you make system-wide on an annual basis?

Answer 5: 700-800 new hires annually.

Question 6: How many onboarding documents make up a typical onboarding package? Of that number, how many require an electronic signature?

Answer 6: 10 documents, all requiring an electronic signature.

Question 7: How many HR users will register in the system?

Answer 7: Please see answer #1.

Question 8: How many non-HR users will register in the system?

Answer 8: Please see answer #1.

Question 9: Will Skyward HR/Finance accept a new-hire data webhook or is an API integration required?

Answer 9: TBD

Question 10: When do you plan on implementation and go-live?

Materials Management Department 101 Old Venice Road, Osprey FL 34229 Telephone: 941-486-2183 ▪ Fax: 941-486-2188

Answer 10: We’re seeking to implement and go live as quickly as possible.

Question 11: How many candidates applied last year? Do you expect the same this year?

Answer 11: 4,500 new applications were submitted last year. We don’t expect a significant difference this year.

Question 12: Do you have a “recruiter” role within your organization, or do hiring managers do their own hiring? Is it a combination?

Answer 12: It is a combination.

Question 13: Can you walk me through your hiring process?

Answer 13: Requests to post are submitted which generates positions being posted on our webpage. Cost centers interview and submit hiring paperwork to HR. HR ensures initial onboarding documentation and process is complete.

Question 14: Do you have a formal requisition process for all your open positions?

Answer 14: Yes.

Question 15: What is your current approval process? Do you have approval for all positions at some level?

Answer 15: Yes, there must be a request to post submitted for every posting. Budget and HR are a part of these approval queues.

Question 16: What could be improved in your current hiring process?

Answer 16: This feature is not part of our current ATS. If prescreening occurs, it is a manual process.

Question 17: Do you accept paper applications? What percent of your candidate’s apply electronically vs. manually?

Answer 17: Paper applications are not accepted; all electronic submittals.

Question 18: Describe your onboarding process?

Answer 18: Electronic hiring paperwork is assigned, completed, and reviewed. Applicant is asked to come in for final processing including salary and certification review, fingerprinting, and drug testing. Once finalized, new hire receives badge and access to required trainings and new employee orientation.

Question 19: How many positions did you fill last year? Do you expect the same this year?

Answer 19: 700-800. Yes, we do.

Question 20: What is your Current Applicant Tracking Solution (ATS)?

Answer 20: WinOcular.

Question 21: Do you plan on integrating your ATS with your HRIS system?

Answer 21: Yes.

Question 22: What is your current email system (Outlook, Lotus Notes)?

Answer 22: Outlook

Question 23: Is the company subject to OFCCP (Office of Federal Contract Compliance) compliance and reporting? Is the company subject to EEO compliance and reporting?

Answer 23: Yes.

Question 24: How many employees do you have? Salaried? Hourly?

Answer 24: 3,500 salaried, 2,500-3,000 hourly.

Question 25: Where do you post your positions currently?

Answer 25: District website and external job boards.

Question 26: What Pre-Hire actions does the company do (Background, Reference, Drug, Tax Credit Screen, eI9...)?

And when in the process do you do it (before or after the offer letter)?

Answer 26: Background check (via fingerprinting), reference check, drug test, I-9. After offer of employment.

Question 27: Do you wish to migrate any applicant history into the new ATS? If so, how far back and approximately how many candidate records would that be?

Answer 27: Not known at this time.

Question 28: Is the client currently under contract with another background and/or drug screening vendor? Will integration with this 3rd Party be required? Please provide the date contract is due to expire.

Answer 28: We are not currently under contract.

Question 29: What could be improved in your current hiring process?

Answer 29: A few key improvements would be resume parsing, talent pools, external job board integration, and SMS communication. We are hoping for a more intuitive system that minimizes the effort required by an applicant.

Cindy Beck, CPPB, Purchasing and Fixed Assets Manager, Materials Management

Printed Name Company Name

Signature Title

EXECUTE THIS FORM AND ENCLOSE WITH YOUR RFP RESPONSE. PROPOSALS MUST BE

RECEIVED PRIOR TO 1:00 PM MARCH 9, 2026.