Appexdix 2 - Price form instruction (for new vendors).pdf
PDF 110 KB Posted
- Attached to
- QAELEC29SB Electrician for state highway buildings in Queen Anne's County on the Eastern Shore
- Solicitation number
- BPM054644
- Issued by
- Queen Anne's County, Maryland
About this file
This price form instruction document governs bidding procedures for the Maryland Department of Transportation State Highway Administration's solicitation for electrician services at state highway buildings in Queen Anne's County on the Eastern Shore. The contract involves electrical repair work on 120 and 240-volt single-phase systems in or around institutional buildings, with pricing structured as labor hours on site plus materials. Bidders must submit fully completed price forms without alterations, with all unit and extended prices clearly stated in dollars and cents, properly calculated to the nearest cent, and signed by an authorized representative. Every editable field must be completed, and any changes must be initialed and dated prior to submission; partial or incomplete bids will be rejected.
All pricing submitted on the price form must be fully loaded to include labor, profit, overhead, general operating expenses, administrative costs, and all other expenses necessary to perform the work, as no additional amounts will be paid beyond what is entered on the form. Bidders are required to maintain a stocked service van, with travel time to purchase parts considered non-billable; parts are billed at manufacturer's suggested retail price or a reasonable markup percentage specified on the price form, though the state may elect to purchase materials directly for contractor installation. Invoices must be submitted within 30 days of work completion, itemized by hours worked and labor rate rather than lump sum, with standard payment terms of net 15 days via paper check, though free ACH transfer is available and credit card payment without processing fees is preferred for invoices under $5,000. Sample amounts on the price form are estimates for evaluation only, and no minimum or maximum units or usage is guaranteed unless otherwise stated in the solicitation.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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