Appexdix 2 - Price form instruction (for new vendors).pdf
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- Attached to
- TATOW27R Towing Services in Talbot County
- Solicitation number
- BPM054711
- Issued by
- Talbot County, Maryland
About this file
This document is a Price Form Instructions file issued by the Maryland Department of Transportation State Highway Administration (MDOT SHA) for a towing services contract opportunity in Talbot County. The solicitation seeks bids for towing services across three categories—light, medium, and heavy duty—with pricing structured on an hourly rate basis rather than flat fees, show-up fees, minimums, mileage charges, or gasoline surcharges. The contract distinguishes between normal operating rates applicable Monday through Friday from 6:30 AM to 3:00 PM when the SHA Easton Shop facility is open, and overtime or emergency rates for all hours outside this window or during declared weather emergencies such as snow storms or hurricanes. Bidders must own and register all tow trucks to their company with no subcontracting permitted.
Bidders must submit pricing for six line items representing the hourly rates for the three service categories under both normal and emergency conditions, with all associated costs including labor, profit, overhead, and operating expenses fully incorporated into the quoted rates. All unit and extended prices must be entered clearly in dollars and cents with accurate calculations rounded to the nearest cent. Every editable field on the Price Form must be completed; partial or incomplete bids will be rejected. Pricing entries are fully loaded and final, with no additional compensation available beyond the agreed hourly rates. The instructions emphasize that any alterations to the Price Form or failure to follow submission requirements may render the bid non-responsive and subject to rejection. Sample usage amounts provided are for evaluation purposes only, and no minimum or maximum usage guarantees are provided under the contract term.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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