Appexdix 2 - Price form instruction (for new vendors).pdf
PDF 110 KB Posted
- Solicitation number
- BPM055147
- Issued by
- Queen Anne's County, Maryland
About this file
This is a Price Form Instructions document issued by the State of Maryland for a Request for Quotation (RFQ) for general carpentry services and repairs at the Maryland Department of Transportation State Highway Administration (MDOT SHA) Centreville facility, located at 111 Safety Drive in Centreville, Queen Anne's County on Maryland's Eastern Shore. The solicitation encompasses carpentry work at three addresses within Queen Anne's County, with pricing valid for up to three years or until contract exhaustion. Bidders may optionally schedule facility tours to better understand the scope of work, though such tours do not influence bid evaluation. SHA compensates contractors only for time spent on-site performing work, with no allowance for travel time or minimum show-up fees.
All bidders must submit pricing via the provided Price Form with fully loaded hourly rates that include all labor, profit, overhead, general operating, and administrative expenses necessary to complete the work. Unit prices and extended prices must be clearly entered in dollars and cents with distinct decimal points, rounded to the nearest cent, and all editable fields must be completed. Contractors are required to itemize hours worked on invoices, with hourly rates matching those submitted on the price form. Payment terms are contingent upon work completion and invoice receipt, with SHA offering payment options including credit card (provided no additional processing fees are charged), check by mail within approximately 15 days, or free ACH transfer. The Price Form must be signed and dated by an authorized representative and cannot be altered; any changes must be initialed and dated prior to submission or resubmitted through eMMA. Failure to adhere to these instructions may result in the bid being deemed non-responsive or not reasonably susceptible for award selection.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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