Appendix IV Standard Form of Agreement Between Owner and Design-Builder (8-7-2026).pdf

Standard Form of

Agreement Between Owner and Design- Builder (As Modified by the Parties)

TABLE OF CONTENTS

Article Name Page

Article 1 Scope of Work / General Provisions

Article 2 Contract Documents

Article 3 Interpretation and Intent

Article 4 Ownership of Instruments of Service

Article 5 Contract Time

Article 6 Contract Price

Article 7 Procedure for Payment

Article 8 Termination for Convenience

Article 9 Representatives of the Parties

Article 10 Bonds and Insurance

Article 11 Other Provisions

DBIA Document No. 530 Page 1 © 2024 Design-Build Institute of America

Standard Form of Agreement Between

Owner and Design-Builder – Cost Plus Fee with an Option for a Guaranteed Maximum Price

This document has important legal consequences. Consultation with an attorney is recommended with respect to its completion or modification.

This AGREEMENT is made as of the day of in the year of 20 , by and between the following parties, for services in connection with the Project identif ied below:

OWNER:

(Name and address)

City of Raleigh 222 W. Hargett Street

Raleigh, NC 27601

DESIGN-BUILDER:

(Name and address)

PROJECT:

(Include Project name and location as it will appear in the Contract Documents)

Forest Ridge Park Mountain Bike Trails

In consideration of the mutual covenants and obligations contained herein, Owner and Design-Builder agree as set forth herein. All capitalized terms shall have the meaning given them in this Agreement and/or in DBIA Document No. 535, Standard Form of General Conditions of Contract Between Owner and Design - Builder (As Modified by the Parties) (2022 Edition) (the “General Conditions of Contract”).

DBIA Document No. 530 Page 2

Article 1

Scope of Work / General Provisions

1.1 Design-Builder shall perform all design and construction services, and provide all material, equipment, tools, and labor, necessary to complete the Work described in and reasonably inferable f rom the Contract Documents.

1.1.1 Any and all design services shall be provided through qualif ied, licensed design professionals who are either (i) employed by Design-Builder or (ii) procured by Design-Builder f rom independent sources. Nothing in this Agreement is intended to create any legal or contractual relationship between Owner and any independent design professional or Design Consultant engaged by Design-Builder.

1.2 Owner and Design-Builder commit at all times to cooperate fully with each other and proceed on the basis of trust and good faith to permit each party to realize the benef its af forded under this Agreement.

1.3 Owner’s Budget for the Project is $700,000.00. Notwithstanding any provision of this Agreement to the contrary, the price for Phase 1 and Phase 2 Services shall not exceed $700,000.00 unless

Owner agrees in writing through a written amendment to this Agreement.

1.4 Owner’s Project Criteria.

1.4.1 Owner shall provide Design-Builder with Owner's Project Criteria describing Owner's program requirements and objectives for the Project as set forth in Exhibit A. Owner's Project Criteria shall include, as applicable, Owner's use, space, price, time, Site, performance, and expandability requirements and may include conceptual documents, design specif ications, design performance specif ications, and other technical materials and requirements prepared by or for Owner.

1.4.2 If Owner's Project Criteria have not been developed prior to the execution of this Agreement, Design-Builder will assist Owner in developing Owner's Project Criteria, with such service deemed to be an additional service for which additional compensation shall be paid by Owner to Design-Builder. If Owner has developed Owner's Project Criteria prior to executing this Agreement, Design-Builder shall review and prepare a written evaluation of such criteria, including recommendations to Owner for dif ferent and innovative approaches to the design and construction of the Project. The parties shall meet to discuss Design-Builder's written evaluation of Owner's Project Criteria and agree upon what revisions, if any, should be made to such criteria.

1.5 Phased Services.

1.5.1 Phase 1 Services. Design-Builder shall perform the Phase 1 Services of design, trail feature and alignment development, pricing, permitting, and other services for the Project based on Owner's Project Criteria, as may be revised in accordance with Section 1.4 hereof , as set forth in Exhibit B, Scope of Services. Design-Builder shall perform such services to the level of completion required for Design-Builder and Owner to establish the Contract Price for Phase 2 Services, as set forth in Section 1.6 hereof . The Contract Price for Phase 2 Services shall be developed during Design-Builder’s performance of the Phase 1 Services on an “open-book” basis. Design-Builder’s Compensation for Phase 1 Services is set forth in Article 6 hereof . The level of completion required for Phase 1 Services is def ined in Exhibit B, Scope of Services (either as a percentage of design completion or by def ined deliverables).

DBIA Document No. 530 Page 3

1.5.2 Phase 2 Services. Design-Builder’s Phase 2 Services shall consist of the completion of design services for the Project; the procurement of all materials and/or equipment for the

Project; the performance of all construction, demolition, and/or abatement services for the Project; the start-up, testing, and commissioning of the Project, if applicable; and the provision of warranty services, all as further described in the Contract Price Amendment as def ined in Section 1.6.2.2 hereof . Upon receipt of Design-Builder’s proposed Contract Price for Phase 2 Services, Owner may proceed as set forth in Section 1.6.2 hereof . If Owner elects not to proceed with Phase 2 Services, Phase 1 Services shall include completion of the design and issuance of completed construction drawings for the Project.

1.6 Proposal. Upon completion of the Phase 1 Services and any other Basis of Design Documents upon which the parties may agree, Design-Builder shall submit a proposal to Owner (the "Proposal") for the completion of the design and construction for the Project for the Contract Price, which at Owner’s sole election, shall be based upon either: (a) a f ixed, lump sum pricing (“Lump

Sum”) or b) Cost of the Work plus Design-Builder’s Fee plus Design-Builder’s Contingency plus Owner’s Contingency, subject to a Guaranteed Maximum Price (“GMP”).

1.6.1 The Proposal shall include the following unless the parties mutually agree otherwise:

1.6.1.1 The Contract Price, which at Owner’s sole election, shall be based on a Lump

Sum or Design-Builder’s Fee plus the Cost of the Work, subject to a GMP. If the latter, the Contract Price shall be the sum of :

i. Design-Builder’s Fee as def ined in Section 6.2 hereof ;

ii. The estimated Cost of the Work as def ined in Section 6.3 hereof, inclusive of Design Builder’s general conditions costs as set forth in Section 6.3 hereof and Design-Builder’s Contingency as def ined in

Section 6.6.2.1.4 hereof ; and

iii. Owner’s Contingency as def ined in Section 6.8 hereof .

1.6.1.2 The Basis of Design Documents, which may include, by way of example, Owner’s Project Criteria, which are set forth in detail and are attached to the

Proposal;

1.6.1.3 A list of the assumptions and clarif ications made by Design-Builder in the preparation of the Proposal, which list is intended to supplement the information contained in the drawings and specif ications and is specifically included as part of the Basis of Design Documents;

1.6.1.4 The Scheduled Substantial Completion Date upon which the Proposal is based, to the extent said date has not already been established under Section 5.2 hereof , and a schedule upon which the Scheduled Substantial Completion Date is based and a Project Schedule for the Work;

1.6.1.5 If applicable, a list of Allowance Items, Allowance Values, and a statement of their basis;

1.6.1.6 If applicable, a schedule of alternate prices;

1.6.1.7 If applicable, a schedule of unit prices;

1.6.1.8 If applicable, a statement of Additional Services which may be performed but which are not included in the Proposal, and which, if performed, shall be the basis for an increase in the Contract Price and/or Contract Time(s);

DBIA Document No. 530 Page 4

1.6.1.9 If applicable, a Savings provision;

1.6.1.10 If applicable, Performance Incentives;

1.6.1.11 The time limit for acceptance of the Proposal, which shall not be fewer than thirty (30) days; and

1.6.1.12 An Owner’s permit list, detailing the permits and governmental approvals that

Design-Builder proposes Owner will bear responsibility to obtain.

1.6.2 Review and Adjustment to Proposal.

1.6.2.1 After submission of the Proposal, Design-Builder and Owner shall meet to discuss, review, and negotiate the Proposal. If Owner has any comments regarding the Proposal, or f inds any inconsistencies or inaccuracies in the information presented, it shall promptly give written notice to Design-Builder of such comments or f indings. If appropriate, Design-Builder shall, upon receipt of Owner’s notice, make appropriate adjustments to the Proposal.

1.6.2.2 Acceptance of Proposal. If Owner accepts the Proposal, as may be amended by Design-Builder, subsequent to negotiations, the Contract Price and its basis shall be set forth in an amendment to this Agreement, when mutually agreed between the parties (the “Contract Price Amendment”). Once the parties have agreed upon the Contract Price and Owner has issued a Notice to Proceed with Phase 2 Services, Design-Builder shall perform the Phase 2 Services, all as further described in the Contract Price Amendment.

1.6.2.3 Failure to Accept the Proposal. If Owner rejects the Proposal, or fails to notify

Design-Builder in writing on or before the date specif ied in the Proposal that it accepts the Proposal, the Proposal shall be deemed withdrawn and of no ef fect.

In such event, Owner and Design-Builder shall meet and confer as to how the

Project will proceed, with Owner having the following options:

i. Owner may suggest modif ications to the Proposal, whereupon, if such modif ications are accepted in writing by Design-Builder, the Proposal shall be deemed accepted and the parties shall proceed in accordance with Section 1.6.2.2 hereof ;

ii. Owner may authorize Design-Builder to continue to proceed with the

Work on the basis of reimbursement as provided in Section 6.1.2 hereof without a Contract Price, in which case all references in this Agreement to the Contract Price shall not be applicable;

iii. Owner may terminate this Agreement for convenience in accordance with Article 8 hereof ; and/or

iv. Owner may require Design-Builder to assign some or all of Design-

Builder’s contracts with its Design Consultants to complete the design Work for the Project and, at Owner's sole election, continue to serve as design professionals for the Project on either a lump sum amount or an hourly rate basis in connection with the construction of the Project by a third party. Af ter the assignment of the Design Consultant contracts to

Owner, Design-Builder shall have no further liability or obligations to Owner under this Agreement other than those obligations that this Agreement or the General Conditions of Contract state shall survive termination, completion, or expiration of the Agreement.

DBIA Document No. 530 Page 5

If Owner fails to exercise any of the above options, Design-Builder shall have the right, upon providing Owner an additional ten (10) days’ notice and opportunity to exercise one of the above options, to (a) stop performance of Work in accordance with Section 11.3.1 of the General Conditions of Contract, or (b) may give written notice to Owner that it considers this Agreement completed. If Owner fails to exercise any of the options under Section 1.6.2.3 within ten (10) days of receipt of Design-Builder’s notice, then this Agreement shall be deemed completed. If Owner terminates the relationship with Design- Builder under Section 1.6.2.3(iii) hereof , or if this Agreement is deemed completed under this paragraph, then Design-Builder shall have no further obligations to Owner under this Agreement other than those obligations that this Agreement or the General Conditions of Contract state shall surv ive termination, completion, or expiration of the Agreement.

Article 2

Contract Documents

2.1 The Contract Documents are comprised of the following:

2.1.1 All written modif ications, amendments, minor changes, and Change Orders to this Agreement issued in accordance with the General Conditions of Contract, including without limitation the Contract Price Amendment, if applicable;

2.1.2 If applicable, the Proposal accepted by Owner in accordance with Section 1.6.2.2 hereof ;

2.1.3 This Agreement, including all Exhibits specif ically enumerated in Section 11.2 hereof ; and

2.1.4 Construction Documents prepared and approved in accordance with Section 2.4 of the

General Conditions of Contract.

Article 3

Interpretation and Intent

3.1 Design-Builder and Owner, prior to execution of the Agreement (and again, if applicable, at the time of acceptance of the Proposal by Owner in accordance with Section 1.6.2.2 hereof), shall carefully review all the Contract Documents, including the various documents comprising the Basis of Design Documents, for any conf licts or ambiguities. Design-Builder and Owner will discuss and resolve any identif ied conf licts or ambiguities prior to execution of the Agreement or, if applicable, prior to Owner’s acceptance of the Proposal.

3.2 The Contract Documents are intended to permit the parties to complete the Work and all obligations required by the Contract Documents within the Contract Time(s) for the Contract Price. The Contract Documents are intended to be complementary and interpreted in harmony so as to avoid conf lict, with words and phrases interpreted in a manner consistent with construction and design industry standards. In the event inconsistencies, conf licts, or ambiguities between or among the Contract Documents are discovered af ter execution of the Agreement, or if applicable, af ter Owner’s acceptance of the Proposal, Design-Builder and Owner shall attempt to resolve any ambiguity, conf lict , or inconsistency informally, recognizing that the Contract Documents shall take precedence in the order in which they are listed in Section 2.1 hereof .

DBIA Document No. 530 Page 6

3.3 Terms, words, and phrases used in the Contract Documents, including this Agreement, shall have the meanings given them in the General Conditions of Contract.

3.4 If Owner’s Project Criteria contain design specif ications: (a) Design-Builder shall be entitled to reasonably rely on the accuracy of the information represented in such design specif ications and their compatibility with other information set forth in Owner’s Project Criteria, including any performance specif ications; and (b) Design-Builder shall be entitled to an adjustment in the Contract Price and/or Contract Time(s) to the extent Design-Builder’s cost and/or time of performance have been adversely impacted by such inaccurate design specif ication.

3.5 The Contract Documents form the entire agreement between Owner and Design-Builder and by incorporation herein are as fully binding on the parties as if repeated herein. No oral representations or other agreements have been made by the parties except as specif ically stated in the Contract Documents.

3.6 The Contract Documents may be supplemented f rom time to time with additional or supplemental drawings prepared by Design-Builder as may be required to illustrate the Work, subject to the approval of Owner. Supplementary drawings, when issued by Design-Builder af ter approval by Owner, shall be furnished in suf f icient quantity to all those who, in the opinion of Owner, are af fected by such drawings.

Article 4

Ownership of Instruments of Service

4.1 Instruments of Service. All drawings, specif ications, and other documents and electronic data, including such documents identif ied in the General Conditions of Contract, furnished by Design-Builder to Owner under this Agreement (“Instruments of Service”) are deemed to be instruments of service and Design-Builder shall retain the ownership and property interests therein, including but not limited to any intellectual property rights, copyrights, and/or patents, subject to the provisions set forth in Sections 4.2 through 4.5 below.

4.2 Ownership. So long as Owner complies with its payment obligations under this Agreement, all Instruments of Service prepared by Design-Builder, along with all intellectual property rights for such Instruments of Service, shall be Owner’s property, and Owner shall be entitled to use and dispose of the

Instruments of Service at its discretion. Owner, however, shall not re-use, modify, or alter the Instruments of Service without f irst removing all references to Design-Builder and its employees. Design-Builder assigns to Owner the sole ownership of any copyright and all works created pursuant to this Agreement. If requested by Owner, Design-Builder will execute and will secure execution by its personnel and Design Consultants of additional documents as Owner may deem necessary to af fect the purposes of this paragraph. If requested by Owner, Design-Builder shall provide Owner with all CAD f iles and the electronic drawing f iles related to the Project.

4.3 Owner’s Limited License upon Owner’s Termination for Convenience or Design-Builder’s

Election to Terminate. If Owner terminates this Agreement for its convenience as set forth in Article 8 hereof , or if Design-Builder elects to terminate this Agreement in accordance with Section 11.4 of the General Conditions of Contract, Design-Builder shall, upon Owner’s payment in full of the amounts due

Design-Builder under the Contract Documents, grant Owner a limited license to use the Instruments of Service to complete the Project and subsequently occupy the Project, and Owner shall thereaf ter have the same rights as set forth in Section 4.2 above, provided that use of the Instruments of Service is at Owner’s sole risk.

4.4 Owner’s Limited License upon Design-Builder's Default. If this Agreement is terminated due to

Design-Builder's default pursuant to Section 11.2 of the General Conditions of Contract, then Design- Builder grants Owner a limited license to use the Instruments of Service to complete the Project and subsequently occupy the Project, and Owner shall thereaf ter have the same rights and obligations as set forth in Section 4.2 above. Notwithstanding the preceding sentence, if it is ultimately determined that

DBIA Document No. 530 Page 7

Design-Builder was not in default, Owner shall be deemed to have terminated the Agreement for convenience, and the parties rights and remedies shall be those as set forth in Section 4.3 above.

4.5 Intentionally omitted.

Article 5

Contract Time

5.1 Dates of Commencement. The Phase 1 Services shall commence within f ive (5) days of Design- Builder’s receipt of Owner’s Notice to Proceed with such services unless the parties mutually agree otherwise in writing (the “Phase 1 Date of Commencement”). Unless the parties mutually agree otherwise in writing, if the Proposal is accepted and the Contract Price Amendment is appended to this Agreement, the Phase 2 Services shall commence within f ive (5) days of Design-Builder’s receipt of Owner’s Notice to Proceed with such services (the “Phase 2 Date of Commencement”) .

5.2 Substantial Completion and Final Completion.

5.2.1 Substantial Completion of the entire Work shall be achieved no later than the date set forth in the Contract Price Amendment (the “Scheduled Substantial Completion Date”).

5.2.2 Interim milestones and/or Substantial Completion of identif ied portions of the Work (“Scheduled Interim Milestone Dates”) shall be achieved as may be agreed upon at the completion of the Phase 1 Services and in the Contract Price Amendment.

5.2.3 Final Completion of the Work or identif ied portions of the Work shall be achieved as expeditiously as reasonably practicable and in no event later than thirty (30) days af ter the

Scheduled Substantial Completion Date as such date is agreed to by the parties in the Contract Price Amendment. Final Completion is the date when all Work is complete pursuant to the def inition of Final Completion set forth in Section 1.2.8 of the General Conditions of Contract.

5.2.4 All of the dates set forth in this Article 5 (collectively the “Contract Time(s)”) shall be subject to adjustment in accordance with the General Conditions of Contract.

5.3 Time is of the Essence. Owner and Design-Builder mutually agree that time is of the essence with respect to the dates and times set forth in the Contract Documents. It is hereby understood and mutually agreed by and between Design-Builder and Owner that the time for completion of all Phase 1 Services and Phase 2 Services to be performed hereunder are essential conditions of this Agreement.

5.3.1 Design-Builder agrees that the Work shall be prosecuted regularly, diligently, and uninterruptedly at such rate of progress as will ensure full completion thereof within the Contract Time(s) set forth in the Contract Documents. It is expressly understood and agreed, by and between Design-Builder and Owner, that the time for the completion of the Work described herein is a reasonable time for the completion of the same, taking into consideration the average climatic range and usual industrial conditions prevailing in the locality of the Project. It is further agreed that in the event the Phase 2 Services are not substantially completed, or equipment not delivered, by the Scheduled Substantial Completion Date, that Owner may retain f rom compensation otherwise due Design-Builder the stipulated amounts per day for each day thereaf ter, Saturdays, Sundays and holidays included, that the Work remains uncompleted, pursuant to Section 5.4 hereof .

5.3.2 During the performance of the Phase 2 Services, Design-Builder shall monitor the progress of the Work for conformance with the requirements of the current Project Schedule (as def ined in Section 2.1.3 of the General Conditions of Contract) and shall promptly advise Owner of any delays or potential delays to achieving Substantial Completion. If, at any time during the progress of the

Work, Owner determines that the performance of the Work has not progressed or reached the level

DBIA Document No. 530 Page 8 of completion required by the Contract Documents and/or the current Project Schedule, and/or that Design-Builder's actual progress is inadequate to meet the requirements for Substantial

Completion, Owner shall have the right to order Design-Builder to take corrective measures, without an increase to the Contract Price or the GMP, necessary to expedite the progress of construction, including, without limitation, (i) working additional shifts or overtime; (ii) supplying additional manpower, equipment, and facilities; and (iii) other similar measures (hereinafter referred to collectively as "Extraordinary Measures"). Such Extraordinary Measures shall continue until the progress of the Work complies with the stage of completion required by the Contract Documents and/or the current Project Schedule.

5.3.2.1 Design-Builder shall not be entitled to an adjustment in the Contract Price, the

GMP, and/or the Contract Time(s) in connection with Extraordinary Measures required by Owner.

5.3.2.2 Owner may exercise the rights furnished to it pursuant to Section 5.3.2 hereof as frequently as Owner deems necessary to ensure that Design-Builder’s performance of the Work will comply with the Substantial Completion and Final

Completion dates set forth in the Contract Documents, as such dates may be amended by Change Order or other modification to the Agreement.

5.3.3 If Abnormal Weather Conditions are the basis for a request for an equitable adjustment in the Contract Time(s), such request must be documented by data substantiating each of the following: 1) that weather conditions were abnormal for the period of time in which the delay occurred; 2) that such weather conditions could not have been reasonably anticipated; and 3) that such weather conditions adversely af fected an activity on the critical path to completion of the Work, as of the time of the weather condition.

5.3.3.1 The existence of Abnormal Weather Conditions will be determined on a month-by-month basis in accordance with the following :

a. “Bad Weather Day” means a workday where weather conditions adversely af fect the Work and the impacted Work is on the critical path.

i. Determination of actual Bad Weather Days during performance of the Work will be based on weather at the Site. When Site weather data is not available, use nearest USGS weather station data.

ii. A workday af ter a daily rainfall amount greater than 1 inch will be considered an additional Bad Weather Day, subject to having an adverse ef fect on the Work as scheduled.

b. Foreseeable Bad Weather Days: determination of Foreseeable Bad Weather Days during performance of the Work will be based on the weather records measured and recorded by the National Oceanic &

Atmospheric Administration, National Centers for Environmental Information (NOAA-NCEI) at the nearest weather monitoring station. For example, one source of weather records is f rom the NOAA-NCEI website:

https://www.ncdc.noaa.gov/cdo-web/datatools/normals. From the website, click on the “View Station Report” link to f ind the Summary of

Monthly Totals report.

i. Design-Builder shall anticipate and factor into its Proposal and Project Schedule the number of Foreseeable Bad Weather Days per month.

c. “Abnormal Weather Conditions” means the total Bad Weather Days in each month minus the Foreseeable Bad Weather Days.

i. The existence of Abnormal Weather Conditions will not relieve

Design-Builder of the obligation to demonstrate and document that delays caused by Abnormal Weather Conditions are specif ic to the

DBIA Document No. 530 Page 9 planned Work activities or that such activities thus delayed were on Design-Builder’s then-current Project Schedule’s critical path for achieving the Scheduled Substantial Completion Date.

5.4 Liquidated Damages. Design-Builder understands that if Substantial Completion is not attained by the Scheduled Substantial Completion Date, Owner will suf fer damages which are dif f icult to determine and accurately specify. Design-Builder agrees that if Substantial Completion is not attained by the Scheduled Substantial Completion Date (the “LD Date”), Design-Builder shall pay Owner an amount to be negotiated at time of Contract Price Amendment as Liquidated Damages for each day that Substantial

Completion extends beyond the LD Date.

5.5 Any Liquidated Damages assessed pursuant to this Agreement shall be in lieu of all liability for any and all extra costs, losses, expenses, claims, penalties , and any other damages, whether special or consequential, and of whatsoever nature, incurred by Owner which are occasioned by any delay in achieving the Scheduled Substantial Completion Date, Scheduled Interim Milestone Dates (if any), and/or Final Completion.

5.6 Intentionally omitted.

5.7 Intentionally omitted.

5.8 Owner’s Review Time. The parties have established the following maximum and minimum amount of time for Owner to review Design Submissions and the Project Schedule or any updates thereto unless the parties agree in writing otherwise.

5.8.1 Owner shall have a minimum of fourteen (14) days of receipt by Owner to review all Design

Submissions, the Project Schedule, and any updates thereto.

5.8.2 Owner shall review and (if applicable) provide a response to Design-Builder on all Design

Submissions, the Project Schedule, and any updates thereto within fourteen (14) days of receipt by Owner.

Article 6

Contract Price

6.1 Contract Price.

6.1.1 Phase 1 Services. For Phase 1 Services, Owner shall pay Design-Builder in accordance with Article 6 of the General Conditions of Contract the [f ixed price] / [not to exceed sum] of $______________ subject to adjustments made in accordance with the General Conditions of

Contract. Unless otherwise provided in the Contract Documents, the Phase 1 Services compensation is deemed to include all sales, use, consumer and other taxes mandated by applicable Legal Requirements.

6.1.2 Phase 2 Services. For Phase 2 Services, Owner shall pay Design-Builder, in accordance with Article 6 of the General Conditions of Contract, a contract price (“Contract Price”) equal to either (a) the Lump Sum amount set forth in the Contract Price Amendment or (b) the Cost of the Work (as def ined in Section 6.3 hereof) plus Design-Builder’s Fee (as def ined in Section 6.2 hereof), subject to any GMP established in Section 6.6 hereof or in the Contract Price Amendment.

In the event the parties agree in the Contract Price Amendment consisting of a Lump Sum, then all of Sections 6.2 – 6.6 hereof , with the exceptions of Section 6.2.2 and Section 6.4, shall be deemed null and void and of no force or ef fect. Design-Builder’s compensation for Phase 2 Services shall

DBIA Document No. 530 Page 10 be subject to any adjustments that may be made in accordance with the requirements of the

6.2 Design-Builder’s Fee.

6.2.1 Design-Builder’s Fee shall be:

[Choose one of the following.]

Dollars ($ ), as adjusted in accordance with Section 6.2.2 below.

or percent ( %) of the Cost of the Work, as adjusted in accordance with Section 6.2.2 below.

or negotiated at the time of the Contract Price Amendment.

6.2.2 Design-Builder’s Fee will be adjusted as follows for any changes in the Work:

6.2.2.1 For additive Change Orders, including additive Change Orders arising f rom both additive and deductive items, it is agreed that Design-Builder shall receive a Fee of percent ( %) of the additional Costs of the Work.

6.2.2.2 For deductive Change Orders, including deductive Change Orders arising f rom both additive and deductive items, the deductive amounts shall include:

No additional reduction to account for Design-Builder’s Fee or any other markup.

6.3 Cost of the Work. The term Cost of the Work shall mean costs reasonably and actually incurred by Design-Builder in the proper performance of the Work. The Cost of the Work shall include only the following:

6.3.1 Payroll costs for employees in the direct employ of Design-Builder in the performance of the Work under schedules of job classif ications agreed upon by Owner and Design-Builder at the time of execution of the Contract Price Amendment. Such employees shall include, without limitation, superintendents, foremen, and other personnel employed full -time on the Work. Payroll costs for employees not employed full-time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs shall include salaries and wages plus the cost of f ringe benef its, which shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benef its, bonuses, sick leave, vacation , and holiday pay applicable thereto. Labor will be based on direct labor cost, and Design-Builder shall provide certif ied payroll upon Owner’s request. No claims for extra cost shall be considered based on an escalation of labor costs throughout the period of the Contract .

6.3.2 Wages or salaries of Design-Builder’s supervisory and administrative personnel engaged in the performance of the Work and who are located at the Site or working of f -Site to assist in the production or transportation of material and equipment necessary for the Work.

6.3.3 Wages or salaries of Design-Builder’s personnel stationed at Design-Builder’s principal or branch of f ices and performing the functions set forth in the Contract Price Amendment. The reimbursable costs of personnel stationed at Design-Builder’s principal or branch of f ices shall

DBIA Document No. 530 Page 11 include a ten percent (10%) markup to compensate Design-Builder for the Project-related overhead associated with such personnel.

6.3.4 Costs incurred by Design-Builder for employee benef its, premiums, taxes, insurance, contributions, and assessments required by law, collective bargaining agreements, or which are customarily paid by Design-Builder, to the extent such costs are based on wages and salaries paid to employees of Design-Builder covered under Sections 6.3.1 through 6.3.3 hereof ; provided, however, that in no event shall merit pay, bonuses, incentive compensation, and the like be considered Cost of the Work.

6.3.5 The reasonable portion of the cost of travel, accommodations , and meals for Design- Builder’s personnel necessarily and directly incurred in connection with the performance of the Work.

6.3.6 Payments properly made by Design-Builder to Subcontractors and Design Consultants for performance of portions of the Work, including any insurance and bond premiums incurred by

Subcontractors and Design Consultants.

6.3.7 Intentionally omitted.

6.3.8 Costs, including transportation, inspection, testing, storage, and handling, of materials, equipment, and supplies incorporated or reasonably used in completing the Work. No claims for extra cost shall be considered based on material cost escalation throughout the period of Design- Builder’s performance of the Agreement; provided, however, that Design-Builder may utilize the Design-Builder Contingency to cover such cost escalation pursuant to Section 6.6.2.1.4 hereof .

6.3.9 Costs (less salvage value) of materials, supplies, temporary facilities, machinery, equipment, and hand tools not customarily owned by the workers that are not fully consumed in the performance of the Work and which remain the property of Design-Builder, including the costs of transporting, inspecting, testing, handling, installing, maintaining, dismantling, and removing such items.

6.3.10 Costs of removal of debris and waste f rom the Site.

6.3.11 The reasonable costs and expenses incurred in establishing, operating and demobilizing the Site of f ice, including the cost of facsimile transmissions, long-distance telephone calls, postage and express delivery charges, telephone service, and photocopying.

6.3.12 Rental charges and the costs of transportation, installation, minor repairs and replacements, dismantling and removal of temporary facilities, machinery, equipment, and hand tools not customarily owned by the workers, which are provided by Design-Builder at the Site, whether rented f rom Design-Builder or others, and incurred in the performance of the Work.

6.3.12.1 Rental costs shall be in accordance with the terms of applicable rental agreements. The rental of any equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work.

6.3.12.2 Full rental cost for rented, leased, and/or owned equipment shall not exceed rates listed in the current version of [Rental Rate Blue Book for Construction Equipment (Blue

Book) or AED Green Book: Rental Rates & Specif ications for Construction Equipment (Green Book)]. If rental rates for the equipment being used for the Work are not listed in the [Blue/Green Book, Design-Builder will receive the prevailing rental rates being paid for such equipment in the area where the Project is located. Computed durations will be based upon the Work completed. Computed rates will include all operating costs; costs will include the time the equipment or machinery is in use on the changed Work and the costs of transportation, loading, unloading, assembly, dismantling, and removal when directly attributable to the changed Work. The cost of any such equipment or machinery, or parts

DBIA Document No. 530 Page 12 thereof , shall cease to accrue when the use thereof is no longer necessary for the changed Work. Equipment or machinery with a value of less than $1,000 will be considered small tools. The Engineer/ Owner reserves the right to request four rental quotes as backup.

6.3.12.3 The hours of operation shall be based upon actual equipment usage to the nearest full hour, as recorded by Design-Builder or one of its Derivative Parties.

Usage [Blue/Green Book Payment

Category

Less than 8 hours Hourly Rate

8 or more hours but less than 4 days Daily Rate

4 or more days but less than 16 days Weekly Rate

16 or more days Monthly Rate

6.3.13 Premiums for insurance and bonds required by this Agreement or the performance of the Work.

6.3.14 All fuel and utility costs, including without limitation charges of utility owner for connections for providing permanent service to the Work, incurred in the performance of the Work.

6.3.15 Sales, use, or similar taxes, tarif fs or duties incurred in the performance of the Work.

However, reimbursable sales and use taxes paid to the State of North Carolina or to local governments in North Carolina shall be included or excluded f rom the Cost of the Work as described in Section 7.6 hereof .

6.3.16 Legal costs, court costs, and costs of mediation reasonably arising f rom Design-Builder’s performance of the Work, provided such costs do not arise f rom disputes between Owner and Design-Builder.

6.3.17 Costs for permits, royalties, licenses, tests, and inspections incurred by Design-Builder as a requirement of the Contract Documents.

6.3.18 The cost of defending suits or claims for inf ringement of patent rights arising f rom the use of a particular design, process, or product required by Owner, paying legal judgments against

Design-Builder resulting f rom such suits or claims, and paying settlements made with Owner’s consent.

6.3.19 Deposits which are lost, except to the extent caused by Design-Builder’s negligence.

6.3.20 Costs incurred in preventing damage, injury, or loss in case of an emergency af fecting the safety of persons and property, including, without limitation, costs associated with safety programs, safety managers, and safety representatives.

6.3.21 Accounting and data processing costs related to the Work.

6.3.22 Other costs reasonably and properly incurred in the performance of the Work to the extent approved in writing by Owner.

6.3.23 Other general conditions costs not referenced above, which may include, without limitation, the following:

6.3.23.1 Costs incurred by Design-Builder to comply with Legal Requirements; and

6.3.23.2 Contract administration costs, including costs for:

DBIA Document No. 530 Page 13

a. Meeting, reporting, notif ications, and other communications and coordination;

b. Document management;

c. Submittals, record data, and other documentation,

d. Creating, maintaining, and updating the Project Schedules per Section 2.1.3 of the General Conditions of Contract,

e. Changes to the Agreement per Article 9 of the General Conditions of

Contract,

f. Applications for Payment per Section 6.2 of the General Conditions of

Contract, and

g. Maintenance of Record Documents.

Owner reserves the right at the time of Contract Price Amendment to negotiate compensation for Design- Builder’s general conditions costs to be converted to a percentage of the Cost of the Work and reduced to a f ixed sum. In such event, Design-Builder’s general conditions costs shall not be separately reimbursable as Cost of the Work.

6.4 Allowance Items and Allowance Values.

6.4.1 Any and all Allowance Items, as well as their corresponding Allowance Values, are set forth in the Proposal and Contract Price Amendment and are included within the Contract Price and/or the GMP.

6.4.2 Design-Builder and Owner have worked together to review the Allowance Items and

Allowance Values based on design information then available to determine that the Allowance Values constitute reasonable estimates for the Allowance Items. Design-Builder and Owner will continue working closely together during the preparation of the design to develop Construction

Documents consistent with the Allowance Values. Nothing herein is intended in any way to constitute a guarantee by Design-Builder that the Allowance Item in question can be performed for the Allowance Value.

6.4.3 No Work shall be performed on any Allowance Item without Design-Builder f irst obtaining in writing advanced authorization to proceed f rom Owner. Owner agrees that if Design-Builder is not provided written authorization to proceed on an Allowance Item by the date set forth in the Project Schedule, due to no fault of Design-Builder, Design-Builder may be entitled to an adjustment of the Contract Time(s), the Contract Price, and/or the GMP.

6.4.4 The Allowance Value for an Allowance Item includes the direct cost of labor, materials, equipment, transportation, taxes, and insurance associated with the applicable Allowance Item.

The Allowance Value for each Allowance Item shall include the Cost of the Work (including Design-

Builder’s general conditions cost) and Design-Builder’s Fee associated with each such Allowance Item. All other costs, including design fees, Design-Builder’s overall Project management and general conditions costs, overhead, and fee, are deemed to be included in the original Contract

Price, and are not subject to adjustment, regardless of the actual amount of the Allowance Item.

6.4.5 Unused allowances shall be reallocated to the Owner’s Contingency.

6.5 Non-Reimbursable Costs.

6.5.1 The following shall not be deemed as costs of the Work:

6.5.1.1 Compensation for Design-Builder’s personnel stationed at Design-Builder’s principal or branch of f ices, except as provided for in Sections 6.3.1, 6.3.2 and 6.3.3 hereof .

DBIA Document No. 530 Page 14

6.5.1.2 Overhead and general expenses, except as provided for in Section 6.3 hereof , or which may be recoverable for changes to the Work.

6.5.1.3 The cost of Design-Builder’s capital used in the performance of the Work.

6.5.1.4 If the parties have agreed on a GMP, costs that would cause the GMP, as adjusted in accordance with the Contract Documents, to be exceeded.

If the parties do not use a GMP, this Section 6.6 shall be deemed inapplicable and compensation to Design-Builder shall be based on those fees and costs identified in the balance of this Article 6.]

6.6 The Guaranteed Maximum Price (“GMP”).

6.6.1 GMP Established Upon Execution of this Agreement.

Inapplicable and intentionally omitted.

6.6.2 GMP Established after Execution of this Agreement.

6.6.2.1 If the Contract Price Amendment establishes a Contract Price based upon Design- Builder’s Fee plus the Cost of the Work subject to a GMP , then the following provisions shall apply:

6.6.2.1.1 The GMP and its basis shall be set forth in the Contract Price

Amendment;

6.6.2.1.2 Design-Builder guarantees that it shall not exceed the GMP set forth in the Contract Price Amendment;

6.6.2.1.3 Design-Builder does not guarantee any specif ic line item provided as part of the GMP; provided, however, that if Design-Builder’s general conditions costs are reduced to a f ixed sum pursuant to Section 6.3 hereof , it does guarantee the line item for its conditions costs in the amount set forth in the Contract Price Amendment (“General

Conditions Cap”), in which event Design-Builder agrees that it will be responsible for paying any and all general conditions costs in excess of the General Conditions Cap in addition to paying any and all costs of completing the Work that might exceed the GMP, as said general conditions line item and GMP may be adjusted in accordance with the Contract Documents.

6.6.2.1.4 The GMP shall include a Design-Builder’s Contingency in the amount set forth in the Contract Price Amendment available for Design-

Builder’s exclusive use for unanticipated costs it has incurred that are not the basis for a Change Order under the Contract Documents. By way of example, and not as a limitation, such costs may include: (a) trade buy-out dif ferentials; (b) overtime or acceleration; (c) material cost escalations; (d) costs to address unforeseen Underground Facilities; (e) correction of defective, damaged, or nonconforming

Work, design errors or omissions, however caused; (f ) Subcontractor defaults; (g) Tarif fs; or (h) extended f ield costs caused by Force Majeure Events, minor changes in the Work, acts of third parties not engaged by the Owner, or governmental actions for which the Owner is not responsible that result in an extension of the Contract Time(s) in excess of ten (10) cumulative days, as set forth in Section 8.2.2 of the General Conditions of Contract. The Design-Builder’s

DBIA Document No. 530 Page 15

Contingency is not available to Owner for any reason, including changes in scope or any other item which would enable Design-

Builder to increase the GMP under the Contract Documents. Design- Builder shall provide Owner notice of all anticipated charges against the Design-Builder’s Contingency and shall provide Owner as part of the monthly status report required by Section 2.1.2 of the General Conditions of Contract an accounting of the Design-Builder’s Contingency, including all reasonably foreseen uses or potential uses of the Design-Builder’s Contingency in the upcoming three (3) months.

Design-Builder agrees that with respect to any expenditure f rom the Design-Builder’s Contingency relating to a Subcontractor default or an event for which insurance or bond may provide reimbursement, Design-Builder will in good faith exercise reasonable steps to obtain performance f rom the Subcontractor and/or recovery f rom any surety or insurance company of the Subcontractor. Design-Builder agrees that if Design-Builder is subsequently reimbursed for said costs, then said recovery will be credited back to the Design-Builder’s

Contingency. For the Contract Price Amendment, the Design- Builder’s Contingency shall be based on a percentage of the Cost of the Work, and Owner reserves the right to negotiate a lump sum

Design-Builder’s Contingency amount at the time of the Contract Price Amendment negotiations. The Design-Builder’s Contingency cannot be utilized for any purpose until Design-Builder submits a Cost

Change Proposal to Owner and receives written approval f rom Owner in connection with such proposal, which approval shall not be unreasonably withheld. Any unused Design-Builder’s Contingency shall be returned to Owner.

6.6.3 Savings.

Intentionally omitted.

6.7 Performance Incentives

Intentionally omitted.

6.8 Owner’s Contingency

An Owner’s Contingency in an amount determined by Owner in its sole discretion shall be included in the Contract Price and/or GMP. Expenditures against the Owner’s Contingency will be available to cover all costs resulting f rom changes in scope initiated by Owner via a Cost Change Proposal issued by Owner.

Article 7

Procedure for Payment

7.1 Progress Payments.

7.1.1 Design-Builder shall submit to Owner on the f if teenth (15th) day of each month, beginning with the f irst month af ter the Phase 1 Date of Commencement, Design-Builder’s Application for Payment in accordance with Article 6 of the General Conditions of Contract. All Applications shall be submitted through Owner’s Project Management Sof tware.

7.1.2 Owner shall make payment within thirty (30) days af ter Owner’s approval of each properly submitted and accurate Application for Payment in accordance with Article 6 of the General

DBIA Document No. 530 Page 16

Conditions of Contract, but in each case less the total of payments previously made, and less amounts properly withheld under Section 6.3 of the General Conditions of Contract.

7.1.3 If Design-Builder’s Fee under Section 6.2.1 hereof is a f ixed amount, the amount of Design- Builder’s Fee to be included in Design-Builder’s monthly Application for Payment and paid by

Owner shall be proportional to the percentage of the Work completed, less payments previously made on account of Design-Builder’s Fee.

7.2 Retainage on Progress Payments.

7.2.1 Owner will retain f ive percent (5%) of each Application for Payment; provided, however, that when f if ty percent (50%) of the Work has been satisfactorily completed by Design-Builder and Design-Builder is otherwise in compliance with its contractual obligations, Owner with written consent of surety shall adjust future partial payments so that two and one-half percent (2.5%) of the Contract Price is retained. Owner will also reasonably consider reducing retainage for Subcontractors completing their Work early in the Project.

7.2.1.1 The Project shall be deemed f if ty percent (50%) complete when Design-Builder’s gross Project invoices, excluding the value of materials stored of f-site, equal or exceed f ifty percent (50%) of the value of the Contract Price, except the value of materials stored on-site shall not exceed twenty percent (20%) of Design-Builder’s gross Project invoices for the purpose of determining whether the Project is f if ty percent (50%) complete.

7.2.1.2 If Owner determines it is appropriate to reduce retainage, the method used for such adjustment shall be to f ix retainage at two and one-half percent (2-1/2%) of the original Contract Price (when the Work is 50% complete) and to pay all subsequent monthly progress payment amounts to the full approved amount. The intent of such an adjustment is to gradually reduce retainage to two and one-half percent (2-1/2%) of the original Contract Price when the Work is 100% complete. Following 50% completion of the Project, Owner may also withhold additional retainage f rom any subsequent periodic payment, not to exceed f ive percent (5%), in order to allow Owner to retain two and one-half percent (2- 1/2%) total retainage through the completion of the Project .

7.2.1.3 If Owner determines that Design-Builder’s performance is unsatisfactory, then Owner may reinstate retainage for each subsequent periodic payment application up to the maximum amount of f ive percent (5%).

7.2.1.4 Retainage provisions contained in Design-Builder’s subcontracts may not exceed the terms and conditions for retainage provided herein. Design-Builder is further required to satisfy the retainage provisions of N.C.G.S. 143-134.1(b2) with regard to subcontracts for early f inishing trade Subcontractors (e.g., structural steel, piling, caisson, and demolition) and to coordinate the release of retainage for such trade Subcontractors f rom the retainage withheld f rom Design-Builder by Owner pursuant…