Appendix D - Questionnaire.docx

APPENDIX D

Request for Qualifications and Quotations (RFQQ) No. 25-00017

BIDDER QUESTIONNAIRE

Complete and return this form with your proposal.

Bidder Name:

Name of Processing Partner (if applicable):

Processing License # (Washington State):

Certification of Proposal: I do hereby certify and agree to all the terms and conditions specified in WDFW RFQQ #25-00017 for Sale of Surplus Salmon Carcasses and Eggs from WDFW Hatcheries. I further certify that I have the authority to bind my organization or myself to any contract that may result from this response.

Signed: __________________________________ Date: ___________________________

Printed Name and Title: __________________________________

Proposed Changes To WDFW Contract:

Identify any proposed changes to the WDFW sample contract. Clearly identify the section you are requesting to modify. Attach additional pages if necessary.

If you have no changes, please write “none” in the space provided below.

1. MANDATORY REQUIREMENTS:

Bidder must answer “yes” to all Mandatory Requirements. If any answers are “no”, the proposal will not be further evaluated.

1. Bidder can obtain and provide the required Performance and Default bond as described in the Scope of Work, Section #3.

2. Bidder, or their partner, is licensed with the Washington State Department of Fish and Wildlife as a wholesaler, canner, processor, or byproducts manufacturer of fish and shellfish or parts thereof as described in the Scope of Work, Section #7.

3. Bidder is licensed to do business in the state of Washington.

4. Bidder has vehicles available or will be able to obtain vehicles (example is you have a contract with a rental organization that includes short-notice availability of appropriate vehicle) in order to meet 24-hour requirement for pick up once notified by WDFW for pick up by July 1, 2026.

5. Bidder has (or will have) all equipment necessary to begin picking up carcasses as soon as the contract start date of July 1, 2026. This includes totes, ice, storage etc.

6. Carefully read the description of services (processing) that are preferred by Northwest Harvest in the Statement of Work, Section #16. Can you meet these criteria?

2. EVALUATED/SCORED REQUIREMENTS:

a. DONATIONS TO NORTHWEST HARVEST OR OTHER STATEWIDE FOOD BANKS

1. An intent of this contract is to provide a source of protein to Northwest Harvest’s statewide food bank program, using “good” quality fish from federal and local funded hatcheries and “good” quality males from state funded hatcheries. These fish will be processed and delivered to Northwest Harvest at no cost to WDFW or Northwest Harvest. Indicate in the table below how many pounds of processed fish product you will commit to provide to Northwest Harvest for each “good” quality fish you receive from the hatcheries (processing requirements are described in the Statement of Work).

Species and average weight per fish

Pounds of processed fish to be provided to Northwest Harvest (per fish)

(Average 2 lbs ea)

(Average 1 lb ea)

IMPORTANT: At WDFW discretion and as may be necessary, if actual pounds provided during any resulting contract are less than 10% of the above commitment, WDFW may purchase product from other sources to equal the Contractor’s commitment and at Contractor’s cost (Contractor will be invoiced if purchases are necessary).

2. Describe how you will ensure that you will be able to meet the required specifications (Statement of Work, Section #16) to provide a protein source to Northwest Harvest from the fish donated from Federal/Local facilities and good quality males from state funded facilities by WDFW.

b. QUALIFICATIONS/EXPERIENCE:

1. Firm’s total years of experience in providing the following, or similar, services:

2. Please describe your experience, in detail, for each line above. We recommend being as detailed as possible. You may add additional pages if necessary.

3. Describe your ability to meet HACCP requirements and/or other local, state, and federal regulations to meet safe seafood handling processes.

4. Describe how you will be able to respond to requests to pick up fish within the 24 hour timeframe requirement. How will you be able to handle pick-ups at more than one location at a given time, and potentially in varied geographic locations around the state (primarily Westside).

5. Describe the fleet of vehicles you propose to use under this project for pickup of fish at hatchery locations (number of vehicles available, type of vehicles, size, average age of vehicles (even if they are rentals), driver requirements, and any other information that will help us evaluate the appropriateness of the vehicles/drivers you propose to use).

6. Describe the staffing you will use to pick up fish at hatchery locations. Do they have the appropriate driving licenses? How many staff will be available for these pick-ups (some pick ups will require more than one person)?

7. Describe the storage/equipment you propose to use for this project to meet the Special Handling Requirements in the Statement of Work, Section #11. Please be specific as to how you will ensure adequate clean, food grade containers, refrigeration, icing and storage to ensure quality handling and transit.

8. Describe how you will be able to respond to requests to pick up fish within the 24 hour timeframe requirement. How will you be able to handle pick-ups at more than one location at a given time, and potentially in varied geographic locations around the state (primarily Westside).

9. What is your experience with high-volume contracts?

10. Provide a minimum of three (3) references for your firm who you have done similar work for in the last five years. If you have done similar work for another government or tribal agency, within the state of Washington or in another state, please include them as one or your references (may include state food banks). Do not use any current WDFW employees.

Ensure the persons you list below are available for a reference check. The inability to reach any of your listed references will result in a zero (0) score for that reference. You may want to provide more than three references in case one of those references is not available during the reference check.

WDFW will email references and will only contact three (3) references (in the order provided). Providing more references increases the odds that WDFW is able to connect with at least three (3). WDFW will make two (2) attempts to contact a reference in a four-working-day timeframe. If a reference does not respond within two (2) working days of last contact, that reference will be discarded and this may affect your score. If a reference does not have email or prefers a phone call, please note that.

Firm Reference #1 (Required)

a. Customer (Company Name)

b. Name of Primary Contact Person

c. Telephone Number

b. Email Address

e. Period Services Were Provided

f. Type of Services Provided

g. Short Description of Project:

Firm Reference #2 (Required)

a. Customer (Company Name)

b. Name of Primary Contact Person

c. Telephone Number

b. Email Address

e. Period Services Were Provided

f. Type of Services Provided

g. Short Description of Project:

Firm Reference #3 (Add More if You Like)

a. Customer (Company Name)

b. Name of Primary Contact Person

c. Telephone Number

b. Email Address

e. Period Services Were Provided

f. Type of Services Provided

g. Short Description of Project:

WDFW RFQQ #25-00017 – APPENDIX D Page of 4 image1.jpeg