Appendix C-1 - ID Policy.pdf

Appendix C-1

I.D. Policy

Policies and Procedures for Kennedy Center Identification Badges (Including Guest Artist Passes)

1. Overview

The purpose of the Kennedy Center’s identification badge program is to establish methods for identifying employees and other individuals who are authorized to be within non-public and other restricted areas of the facility. The Center therefore issues a photo ID that allows authorized cardholders to enter doors controlled by card access readers and also to access the parking garage. Permanent ID badges are issued for official business purposes only and are typically only issued to persons with a long term and full time association with the Kennedy Center.

The ID Office is responsible for the ID application process, data entry, printing, and issuance for all new and renewed KC ID’s.

2. Identification Office Hours of Operation and Contact Information

2.1. The ID Office is located in the South ‘A’ Level elevator lobby near the Security

Operations Center. The ID Office telephone number is 202-416-7957.

2.2. Regularly scheduled ID Office hours are:

Monday – Friday: 9:00 a.m. – 5:00 p.m.

2.3. Each ID takes approximately 10 minutes to issue.

3. How to request an Identification Badge

3.1. All requests must be made using the ID Badge Request Form which is located in this Appendix.

3.2. The following steps must be completed to receive a new ID badge.

The applicant completes and signs Part 1 of the form then brings it to the COR for completion of Part 2

The ID Office reviews, verifies, and performs data entry of all information before taking a photo of the applicant and printing the ID.

4. How to Renew an Identification Badge

4.1. Upon expiration ID badges will no longer permit entry through card reader controlled doors and KC Network access (if provided) will be denied.

4.2. It is the responsibility of the ID badge holder to complete the renewal process before expiration of their ID. Renewal applications may be submitted up to 60 days prior to renewal. The applicant must complete a new ID Badge Request Form, available on the KC Intranet (KC Net>Reference>Forms>) selecting the “renewal” option. The applicant completes and signs Part 1 of the form then brings it to their authorizing official for completion of Part 2.

5. Lost ID Badges

5.1 Cardholders must report the loss of a Kennedy Center ID badge immediately to the Office of Security and/or the Information Systems department upon discovering the loss.

6. When and How to Return an ID Badge

6.1 All IDs must be returned to the Kennedy Center ID Office upon termination of a person’s association with the Kennedy Center.

REQUEST FOR KENNEDY CENTER IDENTIFICATION BADGE

Part 1: COMPLETED BY APPLICANT

Applicant Name:

Last First Middle

Address:

Street

City State/Province Zip/Postal Code Country

Date of Birth:

Month, Date, Year

Home Phone: Office Phone:

Email: Emergency contact (name & number):

IMPORTANT NOTICE

THE KENNEDY CENTER IS AN INSTRUMENTALITY OF THE UNITED STATES GOVERNMENT. MISUSE OF THIS IDENTIFICATION IS

PUNISHABLE UNDER VARIOUS STATUTES, TO INCLUDE 18-U.S.C.-701.

THIS IDENTIFICATION BADGE IS THE PROPERTY OF THE KENNEDY CENTER, AND MUST BE SURRENDERED OR RETURNED UPON

REQUEST, OR UPON TERMINATION OF EMPLOYMENT OR ASSOCIATION WITH THE KENNEDY CENTER.

A $20.00 PROCESSING FEE WILL BE CHARGED FOR REPLACEMENT OF ALL LOST OR DESTROYED PHOTO IDENTIFICATION BADGES.

APPLICANT SIGNATURE:

PART 2: COMPLETED BY AUTHORIZING OFFICIAL

KC Permanent Staff Federal Staff Trust Staff KC Part Time / Temporary Staff *

Dept. / Company: ______________________ Job Title: _____________________________ Requested/ Special Door Clearances:

Expiration: ALL Temps must write an expiration date

Temporary Expires: ____ / ____ / ____

Permanent (Expires on last day of birth month, unless renewed.)

Intern KCOHO

NSO Staff ** NSO Musician **

Temporary Staff (KC employees working 30 hrs. or less)

Shear Madness Second City Constituent

Contractor

Stagehand- Local: _____________ Production- Local: ________________

Volunteer: ________________ Other: _____________________

** Requires NSO HR Authorizing Official’s Signature

Authorizing Official’s Signature:

(Required)

Date:

Printed Name & Title:

(Required) Phone:

NOTE: AUTHORIZING OFFICIAL IS RESPONSIBLE TO ENSURE THE PROMPT RETURN OF ID BADGE TO THE ID OFFICE UPON TERMINATION OF THE

APPLICANT”S AFFILIATION WITH THE KENNEDY CENTER.

Request Type: New (Never issued a Kennedy Center ID) Renewal (Current or former employees ONLY) Update Information (Address, number, job title etc.) Replacement (Lost $20

CREDIT CARDS ONLY) Temporary/ Day Badge (Expires the same day at 6PM)

FOR USE BY ID OFFICE ONLY ***Applicant must bring proof of identification (Government issued ID) upon arrival***

Comments: ____________________________Badge Layout Code: __________ New Expiration Date: _____/______/______

___________________________________________________________________ Processed Date: _____/______/______

Identity Verification ID # _____________________________________________ KC ID #________________________

Identity Verification ID Type: ____________________________________ Processed By: __________________________