Appendix B. Program Narrative Template.docx

Appendix B: Program Narrative Template

Instructions:

1. Applicants should provide answers for each item listed below. Only provide the information requested. States will be required to resubmit their narrative if it does not follow this format.

2. Please direct any questions to your State Program Coordinator and Grants Management Specialist prior to submission.

3. Please avoid dollar amounts within your narrative – all expenses should be captured and itemized separately in the budget and Equipment List Template.

4. You may include “N/A” where applicable. This lets us know that it does not pertain to your program, but that the item was not missed.

Administration Explain how your state administers the grant on a day-to-day basis.

1. List the types of activities charged to this section of the budget.

a. This may include, but are not limited to, internal controls, website maintenance, legislative rulemaking, policy and procedure development, budgeting, and payments, etc.

2. Include a list of the offices and positions that manage the grant.

a. Write a list of their primary tasks and responsibilities.

b. You may include titles and position descriptions, but you are not required to include names.

3. Identify what your state defines in your budget as Equipment, Supplies, and Other, as applicable, for this category.

a. Provide a list of planned purchases for the period of performance.

b. Ensure that anything defined by the state as “equipment” is itemized in Appendix C. Equipment List Template.

4. Identify the Contractual costs associated with this budget category.

a. Describe the activities, purchases, procurement, etc. that correspond to the dollar amounts captured in your budget.

b. Please avoid using terms like “general contract support.” Add enough detail so we understand what those funds cover.

5. Include a list of any important updates, anticipated challenges, or previously approved activities that did not happen last year that may occur in or impact this period of performance.

Law Enforcement Provide a comprehensive summary of your state’s RBS law enforcement activities and anticipated purchases for this period of performance.

1. List the types of activities that qualify as RBS law enforcement for your state.

a. Explain how your law enforcement officers coordinate with local, state, and federal entities.

b. Explain the challenges law enforcement officers may experience in your jurisdiction.

2. Include a list of the offices and positions that conduct law enforcement activities

a. You may include titles and position descriptions, but you are not required to include names.

3. List the types of activities charged to this section of the budget.

a. This may include, but are not limited to, enforcement-related activities, court-related activities, training, fuel costs, etc.

4. Identify what your state defines in your budget as Equipment, Supplies, and Other, as applicable, for this category.

a. Summarize how your state classifies items such as, but not limited to, weapons, radios, personal floatation devices, and other items you may use for RBS law enforcement activities.

b. Provide a list of planned purchases for the period of performance.

c. Ensure that anything defined by the state as “equipment” is itemized in Appendix C. Equipment List Template.

5. Identify the Contractual costs associated with this budget category.

a. Describe the activities, purchases, procurement, etc. that correspond to the dollar amounts captured in your budget.

b. Please avoid using terms like “general contract support.” Add enough detail so we understand what those funds cover.

6. Include a list of any important updates, anticipated challenges, or previously approved activities that did not happen last year that may occur in or impact this period of performance.

Education Provide a comprehensive summary of your state’s education program, activities, and anticipated purchases for this period of performance.

1. Describe the boating education requirements and/or opportunities available in your state

a. Include the method of delivery (online, classroom, etc.) and the targeted demographics, if applicable (adults, high school programs, etc.).

2. Describe how education programs, including your State RBS education program, may be structured and the approval process for its content.

a. Does your state develop and produce its own materials?

b. Does your state use an external third-party vendor?

3. Describe all those involved in delivering a course:

a. What are their roles?

b. How do they contribute to the program’s delivery?

c. What is the level of engagement with the intended audience?

4. Describe any education and/or outreach campaigns in which your state plans, participates, and/or organizes.

a. Explain your state’s approval process for engaging in or producing campaigns.

b. Explain how your state measures the success of your outreach. Does your state use performance metrics, such as Google Analytics, etc.?

5. List the types of activities charged to this section of the budget.

a. This may include, but are not limited to, education materials, travel, website maintenance, etc.

6. Identify what your state defines in your budget as Equipment, Supplies, and Other, as applicable, for this category.

a. Provide a list of planned purchases for the period of performance.

b. Ensure that anything defined by the state as “equipment” is itemized in Appendix C. Equipment List Template.

7. Identify the Contractual costs associated with this budget category.

a. Describe the activities, purchases, procurement, etc. that correspond to the dollar amounts captured in your budget.

b. Please avoid using terms like “general contract support.” Add enough detail so we understand what those funds cover.

8. Include a list of any important updates, anticipated challenges, or previously approved activities that did not happen last year that may occur in or impact this period of performance.

Navigational Aides Explain how your state defines an aid to navigation (ATON).

1. Does your state use navigational aids? If yes, how are they delineated, e.g., no wake, slow speed, etc.?

2. Do you have specific markers for state waters?

3. Indicate if your state has a vessel strictly dedicated to ATON maintenance and repair.

a. For example, this might be a vessel that is specifically outfitted to tend to buoy repairs, etc.

4. Identify and explain if a non-state entity is responsible for your ATON maintenance and repairs.

5. Identify what your state defines in your budget as Equipment, Supplies, and Other, as applicable, for this category.

a. Provide a list of planned purchases for the period of performance.

b. Ensure that anything defined by the state as “equipment” is itemized in Appendix C. Equipment List Template.

6. Identify the Contractual costs associated with this budget category.

a. Describe the activities, purchases, procurement, etc. that correspond to the dollar amounts captured in your budget.

b. Please avoid using terms like “general contract support.” Add enough detail so we understand what those funds cover.

7. Include a list of any important updates, anticipated challenges, or previously approved activities that did not happen last year that may occur in or impact this period of performance.

Boat Registration & Fees Describe how the vessel registration process is managed in your state.

1. Clearly identify what entity manages your process.

a. Explicitly state if this is managed by an agency other than the BLA’s, e.g. DMV, Department of Justice, Department of Labor, etc.

2. Provide the website for the registration agency.

a. Include a link directly to the online registration forms.

3. List the types of activities charged to this section of the budget.

a. This may include, but are not limited to, database maintenance, document printing, stickers, etc.

4. Identify what your state defines in your budget as Equipment, Supplies, and Other, as applicable, for this category.

a. Provide a list of planned purchases for the period of performance.

b. Ensure that anything defined by the state as “equipment” is itemized in Appendix C. Equipment List Template.

5. Identify the Contractual costs associated with this budget category.

a. Describe the activities, purchases, procurement, etc. that correspond to the dollar amounts captured in your budget.

b. Please avoid using terms like “general contract support.” Add enough detail so we understand what those funds cover.

6. Include a list of any important updates, anticipated challenges, or previously approved activities that did not happen last year that may occur in or impact this period of performance.

Public Access & Construction (if applicable) Public access sites should be open and available to the general public and must provide direct access to the water. For each individual public access and/or construction site, include the following information:

1. Purpose: Clearly explain and justify why the proposed project is necessary, what RBS approved activities it supports, and how it will impact or benefit the recreational boating community in your state.

2. Location: Provide a site and area map for each project location.

a. Site Map(s): The purpose of this map is to provide the Coast Guard with a small-scale, project-specific depiction of the area and enable the Coast Guard to determine precisely which building, dock, boat ramp, etc., is the subject of the project.

i. Architectural drawings are not required.

ii. Aerial photos, satellite images, or map depictions from the internet are acceptable, but do not preclude the use of other types of site maps.

iii. The location of the structure in relation to the site must be annotated on the site map.

iv. A single-sided 8.5”x11” sheet per project is preferred but not required.

b. Area Map(s): The purpose of this map is to provide the Coast Guard with a large-scale depiction of the project location(s).

i. More than one project may be included on an area map.

ii. It may be photocopied from an atlas with an X(s) marking the site(s), downloaded from various internet mapping sites, etc.

iii. A single sided 8.5”x11” sheet per project is preferred but not required.

3. Approach: Describe the work and how it will be completed. If working with a third-party entity, explain the arrangements for the operation of the facility or project site, including how revenue from any user fees will be handled.

4. Estimated Cost: Provide a project timeline and total estimated costs for the period of performance. Ensure that the costs are accurately reported on the SF-424C and individual project budget sheet. Please see page 13 of the NOFO for more information.

Pass-Through Entity or Subawarding (if applicable) States acting as pass-through entities must comply with the requirements for subrecipient monitoring and management as set forth in 2 C.F.R. §§ 200.331-333. Please answer the following questions as they relate to your subaward process.

1. Are you a pass-through entity to other state agencies or to external entities?

2. How are applications requested? Is there a formal solicitation process?

3. What are the application requirements?

4. What is your subaward review and selection process?

5. How are subaward amounts determined?

6. Does the subaward process target a specific activity or demographic, e.g., law enforcement, education, etc.?

7. What is the timeline for the subaward process, including the period of performance for the subrecipients?

8. How is subaward funding distributed? What is the payment process?

9. How are subawards monitored? What is the oversight process?

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