Appendix_B_-_Cost_Summary_-_B&C_Mgmt_Evaluation.pdf

This is a Cost Summary Appendix for RFP No. 26-169 issued by the City of St. Petersburg, Florida, for a management evaluation of the Billing and Collections Department. The solicitation requires offerors to submit comprehensive proposals that include a management evaluation of departmental operations, performance testing, employee interviews across all organizational levels, and an anonymous employee survey assessing morale, management perception, and organizational effectiveness. Deliverables consist of twenty hard copies and one digital PDF copy of a comprehensive management evaluation report, with a minimum of one oral presentation to the Budget, Finance & Taxation Committee and/or City Council. Proposals must be submitted electronically through the OpenGov Procurement portal as a single PDF document limited to 50 pages by April 30, 2026, at 3:00 pm, with a question deadline of April 21, 2026. The contract term is 180 days from execution for report delivery, with services pricing to remain firm for the initial contract term; any increases upon renewal require mutual written agreement.

The cost summary document requires offerors to structure their pricing in three tables: Table 1 specifies fixed fees for the base scope of services and employee survey components; Table 2 requires all hourly rates for personnel disciplines with estimated hours and calculated totals; and Table 3 itemizes all other costs including expense descriptions, estimated quantities, unit prices, and totals. No specific award value or budget range is disclosed; rather, a Maximum Annual Price will be determined based on evaluation of submitted proposals. The evaluation criteria are weighted as follows: Qualifications and Experience of Firm and Staff (30 percent), Project Approach (25 percent), Cost Analysis (20 percent), Schedule (10 percent), and Business Enterprise Outreach and Utilization (15 percent). The City encourages voluntary engagement with Small Business Enterprises, Women Business Enterprises, Minority Business Enterprises, and Veteran-Owned Businesses within the Tampa Bay Region, with no mandatory set-aside requirements or minimum participation levels. Contractors must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and errors and omissions insurance of $1,000,000 per occurrence.