APPENDIX B - BID SCOPE, SPECIFICATIONS, GENERAL CONDITIONS.docx

CITY OF LAFAYETTE PUBLIC LIBRARY MODERNIZATION SPECIFICATION

MODERNIZATION GENERAL CONDITIONS

1.0 DEFINITIONS

The following definitions shall be used throughout all general conditions, specifications and contract documents except where superseded in those documents.

1.1 GENERAL REQUIREMENTS

The installation, including equipment, material, workmanship, design and tests shall be in accordance with the standards, rules and regulations referenced. All material and equipment shall be new unless otherwise specified and indicated. Equipment shall be the product of a manufacturer regularly engaged in the manufacture and installation of this type of equipment. Design and construction of the equipment and parts subject to wear shall be such that similar machines and devices provided will be completely interchangeable. Working parts shall be accessible for inspection, maintenance and repair. Adequate means shall be provided for lubrication of all wearing parts that require lubrication.

Work to be performed under this section shall include furnishing and installation of all labor, materials and equipment as hereinafter specified. Contractor shall do all Work to furnish a complete installation.

In all cases where a conveyance or part of the equipment is referred to herein in the singular, it is intended that such reference shall apply to as many conveyances as are required to complete the installation.

All work called for in the specifications applicable to each separate section but not shown on the contract drawings in their present form, or vice versa, is required and shall be performed by the Contractor as though it were specifically delineated or described.

Work not particularly specified in the specification nor detailed on the contract drawings but involved in carrying out their intent, or in the complete and proper execution of the Work, is required and shall be performed by the Contractor.

The apparent silence of the specifications as to any detail, or the apparent omission from item of a detailed description concerning any Work to be done and materials to be furnished, shall be regarded as meaning that only the best general practice is to prevail, and that only the best material and workmanship is to be used. Interpretation of these specifications shall be made upon that basis.

No material or equipment shall be delivered until Contractor has obtained Consultant’s written approval of shop drawings and other data stated herein. Should materials or equipment be delivered before required approval, Contractor shall be liable for its removal and/or replacement at no charge to the Owner, if, in no opinion of the Consultant, material or equipment does not meet the intent of the documents.

CONTRACTOR QUALIFICATIONS

A. In order to demonstrate that the Contractor can properly fulfill all of the requirements and conditions of this Contract, the Contractor shall furnish Bidder’s Qualification Statement with his/her bid to the Owner showing that he/she has:

1. A current license to perform the work in conformance with the provisions of the State Business and Professions Code. License number shall be set forth in all bids and contracts.

2. Satisfactorily maintained five (5) other contracts of similar nature and magnitude.

3. Adequate capital and satisfactory business standing as required by the Work.

4. The requisite organization of skilled and experienced elevator mechanics and adjusters, all with a minimum of five years’ experience, under Contractor’s direct employment and supervision. A journey level mechanic or above shall perform all work. Apprentices may be used only to assist the journey level mechanic. They may not work alone for any reason.

5. Radio communication capabilities on a 24 hour per day, 365 day per year basis so staff can be reached and assurances made that they will reach the site within the timeframe stipulated herein.

B. Contractor shall certify that a member of their supervisory personnel will regularly engage in inspection and supervision, will have a minimum of ten (ten) years of hands-on experience with modernizations. The mobile phone number of this supervisor shall be made available to the Owner. Contractor must guarantee that the designated supervisor will respond to any calls or voice messages received with no more than one business day. In the event that the Owner requests that the supervisor come to the jobsite for any reason, the supervisor or any other member of Contractor’s management staff must make such a visit within 24 hours, or as otherwise specified by the Owner.

C. The Owner reserves the right to investigate the quality of maintenance performed by the Contractor on equipment similar to that included herein, and to refuse consideration of the Contractor’s bid if the report is unsatisfactory or if the Bidder’s organization and qualifications are inadequate to undertake the work specified.

D. Owner shall be an equal opportunity employer and shall conform to all Affirmative Action and other applicable requirements. Accordingly, the Contractor shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the grounds of race, color, religion, national origin, or sexing any manner prohibited by law.

E. Contractor shall be responsible for the acts of its employees and agents while on the Owner’s premises. Accordingly, Contractor agrees to take all necessary measures to prevent injury and loss to persons located on the Owner’s premises. Contractor shall be responsible for all damages to persons or property caused by Contractor or any of its agents or employees. Contractor shall promptly repair any damage that it, its employees or agents may cause to the Owner’s premises or equipment. On Contractor’s failure to do so, the Owner may repair such damage, and the Contractor shall reimburse the Owner promptly for the cost of repair.

F. Contractor shall pay prevailing wage rates according to the local industry standards.

1.2 SITE SURVEY

The Contractor shall perform the following:

A. Study the Contract Documents regarding the Work as shown and required so as to ensure its completeness.

B. Examine surface and conditions to which this Work is to be attached or applied and notify the Consultant, in writing, if conditions or surfaces are detrimental to the expeditious installation of the Work. Starting the Work shall imply acceptance of the surfaces and conditions to perform the Work as specified.

C. 1. Verify discrepancies affecting the Work to the Consultant’s attention and offer an acceptable variance.

2. Obtain the decision regarding corrective measures before the start of fabrication of the items affected.

D. Cooperate in the coordination and scheduling of the Work of this section with the Work of other sections so as not to delay job progress.

E. Inspect mechanical and electrical systems available at the property all wiring to ensure that mechanical and electrical requirements of proposed new equipment are met. In the event that the requirements cannot be met, the Contractor shall bring this to the attention of the Owner and the Consultant no later than the due date of the bid submittal. The Contractor will be responsible for any required modifications after the submission of their bid.

F. Contractor must identify with their bid any jobsite related safety issues. Any safety issues not identified by the Contractor in their bid will be the responsibility of the Contractor to correct without additional cost to the Owner.

1.3 INSTALLATION

The Contractor shall perform and/or comply with the following:

A. Complete the Work with skilled workers in strict accordance with the accepted shop drawings and other submittals.

B. Comply with the Code, manufacturer’s instructions and recommendations.

C. Contractor to supply barricades for safety and protection from the public at levels L and UL. Barricade to be minimum of six feet (6’) in height and span one foot (1’) past each side of the entrance.

D. Coordinate Work with the Work of other trades for proper time and sequence to avoid construction delays and to ensure the right-of-way system. Use lines and levels to ensure dimensional coordination of the Work.

E. Accurately and rigidly secure supporting elements within the hoist-ways to the encountered construction within the tolerance established.

F. Provide and install motors, switches, controls, safety and all operating devices in strict accordance with the submitted wiring diagrams and applicable codes and regulations having jurisdiction.

G. After installation, touch up surfaces of shop primed elements which may have become scratched or damaged.

H. Lubricate operating parts of the system as recommended by the manufacturer.

1.4 EXISTING CONDITIONS

It is intended that the specifications include all labor and material to accomplish a complete job in every respect, except those items specifically indicated as being done by other trades. Bidders are cautioned to familiarize themselves with existing conditions on the premises and to include all incidental Work that might occur during the modernization. After the Contract has been signed, there will be no extra charges allowed for any labor or material necessary to complete the Work whether exactly described in these specifications herein or not, as long as such Work, labor and material are required in order to obtain the desired effect and results.

Any discrepancies or ambiguities found in the specification shall be promptly reported to the elevator Consultant. Contractor is expected to field verify all existing conditions in relation to the specification, and should in no case design, engineer or order equipment based solely on the specification.

1.5 MEASUREMENTS AND INSPECTION

Complete responsibility for detailed dimensions lies with the Contractor. In the execution of the Work, the Contractor must verify all dimensions with the actual conditions.

1.6 CODES AND ORDINANCES

All the Work covered by these specifications is to be done in full accord with all federal, state and local codes, ordinances and elevator safety orders as are in effect at the time of the execution of the contract. All the requirements of the City of Lafayette Building Department are to form a part of these general conditions and are to be fulfilled by the Contractor. The entire elevator system, including all elevator equipment and Work, shall be in accordance with the latest requirements of the American National Standard Safety Code for elevators (ANSI) and local governing authorities, as well as in compliance with the Americans with Disabilities Act (ADA).

Work is to comply with all applicable Local Laws. All of the Work covered by the specifications, including design, clearance, construction, workmanship and quality is to be done in strict accordance with all national, state and local codes, ordinances and elevator safety orders in effect at the time a contract for this Work is executed. For any discrepancies, the local code shall take precedent. Compliance is not limited to any changes or amendments imposed by the appropriate authorities to all laws specified.

The Contractor shall immediately inform the Owner of any Work or materials which violate any of the above laws and regulations and any Work done by the Contractor causing such violations shall be corrected by the Contractor at his own expense.

1.7 SUBMITTALS

A. Include in the submittals package (3 sets):

· Catalog cuts of all equipment used

· Fixture details and catalogs

· Machine room layout drawings

· Wiring diagrams and manuals B. Any and all approvals by code authority shall be gained prior to submittal and shall be included in the submittal package.

C. All submittals generated by vendors shall be reviewed and approved by the primary Contractor prior to submission to the Consultant for approval.

1.8 STORAGE

In the event that it is necessary for Contractor to stockpile or to store quantities of material or equipment on the job site, Contractor shall inform Owner of such necessity and Owner shall offer available space, if any is available, for storage of such materials or equipment. Contractor shall use said space only for such purpose. Any and all materials which may be stored in such space or which may be brought onto the job site at any time by Contractor shall be left at Contractor’s sole risk. The Owner shall not be responsible to Contractor for loss of or damage to said materials or equipment for any cause whatsoever. It is expressly understood and agreed that Contractor assumes all risk of loss or damage to such materials and equipment, except as heretofore provided, and that Owner shall not require to furnish or supply watchmen at any time. Contractor shall take necessary measures to protect any such storage area and shall be responsible for any and all damages.

The Contractor shall confine storage of materials to limits approved by the Owner and they shall not necessarily encumber the premises or overload any portion of it with materials to a greater extent than it is calculated to bear. Contractor shall not store hazardous materials such as solvents, paints, thinners, etc., unless in approved containers. See Exhibit A for Owner approved equipment laydown and tooling storage. If additional storage is required, specify in writing the total amount of space required and the additional requirements if the space provided is not feasible enough.

1.9 TAXES, OLD AGE PENSIONS AND UNEMPLOYMENT INSURANCE

All Work to be done and materials and equipment to be furnished on the job are to include all local state and federal occupational and sales taxes, luxury taxes, excise taxes, federal and state old-age pensions and unemployment insurance contributions and any other similar taxes and contributions in effect at the time of the signing of the contract or thereafter enacted. The Contractor is liable for the above-mentioned taxes whether or not specifically mentioned in his bid or in the final contract document. Where required by the law, the amount of the tax is to be specifically stated in the Contractor's proposal, but failing to do so will not relieve the Contractor from responsibility for assumption of these taxes.

1.10 LABOR LAWS

Contractor performing Work under this contract shall comply with the applicable provisions of all federal, state and local labor laws.

1.11 PATENTS

The Contractor shall hold and save the Owner and its officers, agents, servants and employees and the Consultant harmless from liability of any nature or kind on account of any patented invention, process, article or appliance manufactured or used in the performance of the Work, including its use by the Owner, including all costs and expenses for defending any suits unless otherwise specifically stipulated in the contract documents.

Licenses, which may be required for completion of Work, are to be obtained and paid for by the Contractor.

1.12 ASSIGNMENTS

Neither party to the contract shall assign the contract or sublet it as a whole without the written consent of the other, nor shall the Contractor assign any payment due it or to become due to it hereunder, without the prior consent of the Owner.

1.13 ADVERTISING

The advertising privileges will be retained by the Owner and it shall be the duty of the Contractor to keep the premises free from poster, signs, decorations, etc. No logos on any equipment will be permitted.

1.14 PERMITS

Contractor shall, at his own cost, secure any necessary municipal, state and federal permits and licenses required for all performance of all Work to be done hereunder. The Contractor shall provide the Owner and Consultant with copies of all such permits, licenses and approvals upon their issuance.

1.15 PROTECTION OF WORK AND PROPERTY

Contractor shall continuously maintain adequate protection of all Work from damage and shall protect the Owner’s property from injury or loss arising out of Work. Contractor shall make good any such damage, injury or loss, except such as may be directly caused by the Owner.

1.16 SAFETY

Contractor shall provide a written safety plan before starting Work.

1.17 ACCIDENT REPORTS

In the event of accidents of any kind, the Contractor shall furnish the Owner and Consultant with copies of all reports of the same. The reports shall be sent without delay and at the same time that they are forwarded to any other parties concerned.

1.18 REMOVAL OF EQUIPMENT AND RUBBISH

The Contractor shall remove all rubbish as fast as it accumulates, keep the building and premise clean during the progress of the Work, and leave the premises at completion in perfect condition as far as the Work is concerned. The equipment designated to be removed in good working order and retained for future use by the building shall be decided on at the inception of all Work. Elevator equipment that has been replaced shall be the property of the Contractor and shall be removed by it from the premises. The Owner may require clean up and removal of such accumulation at any time. Contractor shall comply with all applicable laws in the removal and disposal of rubbish.

The Contractor shall be responsible to properly uninstall and remove any equipment, materials or components that needs to be removed in order to install the new or modified equipment being installed as part of this modernization. The Contractor is responsible for obtaining a dumpster for disposal of necessary equipment and coordinating the location with the Owner. Contractor is also responsible for keeping the area around the dumpster in a respectable fashion daily and remove the dumpster from the property when it is no longer required.

1.19 SCREENING

Not applicable

1.20 MATERIALS AND WORKMANSHIP

All materials and equipment furnished shall be new and the best of their respective kinds. They shall be installed in a neat, accurate, workmanlike manner and be subject to the approval of the Consultant and Owner. All materials and equipment furnished shall conform to the regulations of the bodies having jurisdiction over such installation. The Contractor shall furnish the Consultant with all samples as directed, and materials shall be in accordance with approved samples.

Contractor will perform all Work with skilled, competent, trained mechanics and elevator technicians under the direct control and supervision of the Contractor.

All equipment shall be installed by Contractor in strict accordance with the manufacturer’s written instructions, applicable codes and standards to provide a smooth and quiet product, free from all defects, flaws, imperfections, oscillations and vibrations.

Contractor shall install equipment so that access for maintenance is safe and readily available, and that major components may be removed using conventional means.

Contractor shall keep the premises orderly and clean during the progress of Work. Contractor shall remove all debris as fast as it accumulates. Contractor shall maintain the cab, entrances, hoist-way and machine room free from dirt, oil and grease.

If the Work falls behind schedule, Contractor shall provide extra personnel as required to meet the schedule.

1.21 CONTRACTOR’S SUPERINTENDENT

The Contractor shall keep a competent superintendent at the work site during its progress and any necessary assistants, all satisfactory to the Consultant. The superintendent shall respect the Consultant and all instructions given by Consultant shall be as binding as if given to the Contractor.

1.22 ROUTINE BUSINESS

After the award and signing of the contract, all business relating to the Work shall be transacted through the office of the Consultant and Owner, unless otherwise provided herein.

1.23 CHANGES IN WORK

The Owner, without invalidating the contract, may order extra Work or make changes by altering, adding to or deducting from the Work, the contract sum being adjusted accordingly. All such Work shall be executed under the condition of the original contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.

1.24 PROGRESS OF WORK

Upon signing of the contract, the Contractor shall submit a schedule indicating starting date for each phase of Work and completion of each phase, as well as a completion date for Work, including equipment delivery dates and testing dates based on the information submitted on the bid form.

The Contractor shall be required to submit the following information to the Consultant throughout the construction period:

A detailed completion schedule, including equipment delivery times and anticipated completion date of individual stages of Work, the final completion date of the Work and any other details requested by the Consultant.

Progress reports with submissions of payment requests or upon request of the Owner showing the progress being made and the percentage of the job completed.

THE CONSULTANT WILL NOT APPROVE ANY PAYMENT REQUESTS UNLESS AN UP-TO-DATE PROJECT SCHEDULE WITH PROGRESS REPORT IS PROVIDED WITH EACH PAYMENT REQUEST.

1.25 INSPECTION OF ELEVATOR

Contractor shall inform Owner and Consultant at least one week prior as to when the elevator will be ready for inspection.

· The Contractor is to perform an acceptance test at the completion of each elevator.

· The Contractor is to obtain temporary and final inspection from an inspector certified with Colorado Division of Oil and Gas.

1.26 ACCEPTANCE OF ELEVATOR

A. Contractor shall provide at least ten (10) days prior written notice to the Owner and Consultant regarding the exact date on which Work will be tested by the authority having jurisdiction. In addition to conducting whatever test procedures may be required by the local inspecting authority in order to gain approval of the completed Work, prior to returning the elevator to service, the Contractor shall perform certain other tests and submit evidence of compliance with the specifications to the Consultant. These tests MUST include the following:

· Ride quality measured.

· Floor leveling accuracy.

· Performance tests for door opening and closing times, and floor-to-floor performance as required by specifications.

B. Contractor shall complete all punch list items within ten (10) working days of the date of the elevator being returned to service.

1.27 INSTRUCTION TO OWNER’S PERSONNEL

At the Owner and/or elevator Consultant’s request, the Contractor shall provide a competent instructor, shall meet with the Owner’s personnel to fully and adequately instruct the Owner’s personnel in the proper operation of all equipment installed by the Contractor.

1.28 PRINTED INSTRUCTIONS AND PRINTS

The following printed information shall be furnished upon completion:

· One (1), neatly bound set of instructions explaining all operating features, including all features in the car control panels.

· One (1) set of printed instructions and recommendations for the maintenance of all the elevator equipment.

· One (1) lubrication chart indicating all lubrication points and the type of lubrication recommended for all equipment.

· One (1) complete parts catalog for all replaceable parts.

· Two (2) complete sets of as-built controller prints.

· Two (2) complete sets of all wiring diagrams.

Diagnostic test device complete with access codes, adjusters and set-up manuals for adjustment, diagnosis and troubleshooting of the elevator system and performance of routine safety tests. Manufacturer of diagnostic test device shall update, reprogram, recharge, etc. device for as long as the controls remain in place. Further contractor warrants by submitting their bid, that any SIM card or related device shall remain with the control system, and that Contractor’s personnel shall never remove such a device from the control system under any circumstances. This requirement shall remain in effect for the lifetime of the elevator control equipment.

1.29 KEYS

Four (4) sets of keys to operate all keyed switches and locks shall be furnished upon completion of the Work. One set to be located in the equipment room per OPS requirements (Section 2-3-1-1(3) of 7 CCR 1101-8).

1.30 COORDINATION

The Contractor shall be held responsible for the proper coordination of all phases of the Work under this contract. Contractor shall be held responsible for the resolution of all conflicts of his/her Work.

Before proceeding with any Work, the Contractor shall carefully check and verify all pertinent dimensions and sizes and assume full responsibility for fitting the equipment and materials to the structure. Where the apparatus and equipment have been indicated on the drawings, the dimensions have been taken from typical equipment of the type specified in these specifications. The Contractor shall carefully check the drawings to verify that the equipment to be provided will fit into the spaces available. Should the equipment not fit the specific structure shown on the drawings, all additional sub-framing members required to accommodate the elevators shall be provided and paid for by the Contractor as part of the Work of this section. The Contractor shall submit all structural shop drawings and engineering calculations for the Consultant’s review and written approval.

The Contractor shall familiarize himself/herself with the specifications, drawings, installation procedures and modernization schedule for each phase of Work. If the Contractor’s Work depends upon the execution of the Work of another subcontractor or upon his own Work, he/she shall so coordinate all phases of Work so as to avoid conflicts in the installation procedure and modernization schedule.

As Work progresses, Contractor shall consult with the subcontractors, examine the Work installed by them, and resolve all conflicts without expense to the Owner and/or Consultant.

1.31 PAINTING

Before installation, all parts made of structural steel section and plates shall be thoroughly cleaned to remove all loose mill scale, rust and foreign matter. These parts shall be given one coat of rustproof linseed oil paint applied thoroughly and evenly, well worked into the joints and other spaces. Parts that will be inaccessible after assembly shall be given two (2) shop coats.

Machine finished surfaces shall be protected against corrosion by effective means approved by the Owner as soon as the machining is completed.

All new machinery and equipment shall be given a shop finish of the best quality paint normally used by the manufacturer of the machinery or equipment.

After final adjustment of all machinery and upon completion, all equipment, new and existing shall be thoroughly cleaned and touched up as required.

The equipment room floor, pit walls and floor shall be painted by the Contractor at the completion of the project, using Gray Deck Paint. Painting shall only be completed from 6am-8:30am with the use of a fume extractor or air purifier.

1.32 CONFLICTS

Should it appear that there is a real or apparent discrepancy between different sections of specifications concerning nature, quality or extent of Work to be furnished, it shall be assumed that Contractor has based his bid on more expensive manner. Final decision will rest with the Owner.

1.33 RESERVED

1.34 RESERVED

1.35 RESERVED

1.36 GUARANTEE

The Contractor shall guarantee that the materials and workmanship installed, refurbished and repaired under this Contract shall be free of all faults, imperfections, flaws and damage in every respect. The Contractor also assures and warrants that he will make good, any defect which may develop within one (1) year from the date of final acceptance of the completed modernization. Such guarantee shall be delivered in writing to the Owner before final payment will be made. Neither final payment nor any provision of the Contract documents shall relieve the Contractor of his/her responsibility to remedy faulty materials or workmanship and to pay all expenses for damages to other Work resulting therefrom.

A. Contractor shall provide the Owner ALL warranty information for each component replaced (i.e.: door safe edges, controller boards, phone, etc.).

B. Contractor will be responsible for performing quarterly maintenance during the warranty period which shall entail proper cleaning, lubricating and adjustments of hoist-way and car door components as well as tasks specified in A17.1 – 8.6

C. One visit shall include the required Annual Safety Test required by the Conveyance Department of Colorado Division of Oil and Public Safety.

1.37 SCHEDULE

The Contractor’s proposal shall state, and detail, the length of time, in terms of weeks, a schedule covering:

· Preparation and submission of drawings and details, including contract ordering after authorization and award of contract.

· Manufacture or purchase of the major components necessary to begin the Work after receipt of approval.

· Complete installation of all material, timing and testing of the elevator.

Before Work commences, a meeting shall be convened with all interested parties. This meeting shall embody:

· Representative of the Owner

· Managing Agents

· Consultant

· Contractor

· Subcontractors

· Any other persons required for a successful completion of this project.

1.38 ELECTRICAL WIRING

All new wiring to be installed in conjunction with the Work shall comply with all applicable regulations, Codes and Ordinances and carry approval of Underwriters Laboratory. This wiring shall be enclosed in rigid standard weight or thin-wall conduit with steel splice boxes or metal wiring troughs, except that flexible conduit may be used in short runs between terminals not exceeding twenty-four (24) inches. Flexible conduit shall not be used where subject to moisture or embedded in concrete.

Wiring shall be insulated with a flame retarding and moisture-resisting jacket. Stranded conductors are to be used in field connections, which shall be color coded. A minimum of ten (10) percent spare wires must be provided throughout each and every major elevator component.

Run all wire between terminal blocks including spares and shielded cable. Check for continuity and ground. Ensure that connectors or terminal strips used maintain the proper grounding continuity and minimize signal deterioration. No splices will be allowed. Use color codes in multiconductor cables. Identify each wire and mark each group as to the destination using waterproof labels. Correspondingly, identify all connections at terminal blocks with waterproof labels. Provide legible waterproof lists of color codes and identities for all field wiring. Make entries in a bound consecutively numbered journal and attach to each controller.

Approved strain boxes shall be installed in all vertical runs in accordance with the Code. Any new raceways shall be neatly and systematically run. All exposed conduit boxes shall be supported by approved straps, hangers or clamps fastened to structural steel, walls or other substantial supports. All electrical boxes exceeding 150 cubic inches shall be supported independently of the connecting conduit.

Traveling cables shall be properly suspended relieving the conductors of all strain and terminated in the main car operating panel of the elevator.

The cables shall be capable of bending 360 degrees with an inside radius of one (1) foot without any permanent set and without cracking of the outer jacket.

The swing of the travel cable shall be checked when the elevator is operating and all shields and pads necessary to prevent chafing of the cables in the hoist-way shall be secured. The loop in the traveling cables shall not be less than two (2) feet in diameter.

The traveling cable shall contain ten (10) percent spare conductors, but not less than two (2) spare conductors of the same size and type. Each traveling cable conductor will have a distinctive color-coded outer covering for identification. Terminal blocks shall have indelible identification numbers for each terminal connection.

Shielded wires will be provided for communication circuits and security camera.

The outer covering of all travel cables shall be flame retarding and moisture resisting which will meet the National Board of Fire Underwriters Standards.

1.39 EXISTING FEEDER WIRING

Feeder wiring to the fused disconnect switch or circuit breakers must be checked and verified. The Contractor will provide the necessary Power of Confirmation characteristics based upon the voltage application being supplied for the elevator.

If the maximum amperage demands reveal size and design of the existing feeder wiring to be below minimum safety standards as described by the National Electric Code or codes having jurisdiction, the changes and modifications must be initiated, supplied and developed to the altered elevator equipment under this section. The final results of these conversions, modifications and transformations shall be satisfactory to the power as displayed and verified. Failure to confirm and establish the power supply shall not relieve responsibility for the sufficient, adequate and acceptable operation of the equipment.

1.40 HOIST-WAY PROJECTIONS, RECESSES AND SETBACKS

The top surface of any setback, recess or projection in the hoist-way that measures 2” or more in width shall be beveled at an angle of not less than seventy-five (75) degrees from horizontal. Each bevel shall be constructed to conform to rule 2.1.6 of ASME A17.1 elevator safety code.

1.41 EQUIPMENT REFURBISHMENT

Contractor shall ensure the proper code compliant operation of all components of the elevator system, including those components being retained or reused, whether specifically stated in these specifications or not. Contractor shall perform all Work required including repair, adjustment, modification or replacement to meet this requirement.

1.42 OCCUPIED BUILDING

Contractor understands that the project location will be occupied during the period this modernization will be performed. Contractor will conduct itself accordingly and will give appropriate consideration to the occupants while performing the Work, especially regarding noise, dust. Debris, profanity, etc.

The Owner may, at its discretion, require that the work detailed in the following list be performed during the buildings off-hours. It is the Contractor’s responsibility to determine the Owner’s policy regarding these items. As a default, the Contractor must perform the work on off-hours. The Contractor must have explicit written permission from the Owner prior to performing any of this work during normal business hours. There shall be no additional charge for this work. All costs including but not limited to the overtime labor shall be included in the base bid. The Owner shall be credited the labor premium for this work if the Owner gives the Contractor permission to perform this work during regular business hours.

· All work that requires burning

· Any work that would result in a level of noise incompatible with conducting business in the building.

1.43 FINAL CLEAN-UP

Upon completion of the Work covered by the Contract, the Contractor shall leave the completed modernization project ready for use without the need of further cleaning of any kind and with all Work in perfect order. In addition, upon completion of all Work, the Contractor shall remove from the vicinity of the Work and from the building’s rubbish, unused materials and other materials belonging to him/her or used under his/her direction during the modernization and legally dispose of same. If during this period, he/she impairs the use or appearance of the property, he/she shall restore such areas affected by the Work to their original condition. In the event of his/her failure to do so, the same shall be removed by the Owner at the expense of the Contractor and he/her and his/her guarantee shall be liable therefore.

Upon completion of the modernization, thoroughly clean all elevator equipment rooms, hoist-way enclosures including overheads, secondaries, setbacks, sills, headers, car tops, all related elevator equipment and pits.

END OF GENERAL CONDITIONS

ELEVATOR MODERNIZATION SPECIFICATIONS

OF ONE (1) HYDRAULIC ELEVATOR

TABLE OF CONTENTS

Modernization Bid Form

Exhibits 1-3 – Plan View / Site Maps

Contract Acceptance

1.0 GENERAL DESCRIPTION OF EXISTING EQUIPMENT

Address 775 Baseline Road Lafayette, CO 80026

ELEVATOR NO. 1

1.1 PROJECT INTENT

Work to be performed under this specification shall include furnishing and installation of all labor, materials and equipment as hereinafter specified for a complete modernization of elevator number 1.

1.2 RELATED WORK BY OWNER

D. Maintain proper access to the equipment room area in accordance with the appropriate Codes.

E. Maintain the access door to the equipment room. Ensure the door is self-closing and self-locking in accordance with the appropriate national and AHJ Codes.

F. Owner shall provide suitable storage space for equipment, material and tools brought to the site by the Contractor. Contractor must specify at the beginning of the modernization, the details of the storage space required. Storage space requested shall be reasonable and in accordance with the projected schedule.

G. Ensure the mechanical ventilation in the equipment room maintains an ambient temperature between 45º and 90º Fahrenheit with relative humidity not to exceed 85% based upon scheduled heat generation or to maintain temperature as required by equipment proposed to be installed if different. Contractor must specify environmental requirements for the proposed equipment along with their bid package.

H. Provide required communication lines to the equipment room for the in-car communication system. Lines shall be maintained by the Owner and terminated in the equipment room. Contractor shall install all wiring/cables from unit to the terminal point in the equipment room.

I. Required electrical power to the elevator shall be provided by the Owner. Power shall be brought to the equipment room. Power is to be evaluated based on the Contractor’s bid submission. This shall include the following:

1. Maintain the main line disconnect switch in the equipment room. Provide proper grounding wire in the main line disconnect. Ensure disconnect is properly fused and lockable in the open position. Mainline disconnect must be shunt trip operation. Shunt trip shall be initiated from heat detectors located within the vicinity of the existing sprinkler heads in accordance with applicable code guidelines. Operation of the system upon activation of any heat detector shall be according to all applicable building, fire and elevator codes.

2. Provide a new 120V single phase disconnect switch in the equipment room for the elevator’s cab lights and fan. Disconnect shall be properly fused and lockable in the open position as well as include a proper grounding wire.

3. Provide a new illuminated light switch for the equipment room.

4. Provide new equipment room LED lighting. Lighting shall provide 19-foot candles at the floor. Lighting shall be guarded as per applicable code requirements.

5. Provide new duplex GFCI outlets in the equipment room.

6. Provide new illuminated light switch for the elevator pit at location specified by Consultant/Contractor.

7. Provide new LED pit lighting for the elevator pit in the location specified by Consultant/Contractor. Lighting shall provide 10-foot candles at the pit floor. Lighting shall be guarded as per applicable code requirements.

8. Provide new duplex GFCI protected outlets in the pit.

J. Ensure and maintain the smoke sensing devices and sprinklers at the elevator lobbies on each floor, equipment room and at the top of the hoist-way with three (3) dry contacts terminating at a properly marked terminal in the equipment room. One dry contact will be fire recall, the second for alternate floor fire return, and the third to indicate that the smoke sensor in the equipment room has been initiated. Sensing devices shall be properly zoned to provide alternate floor return for fire service phase I recall.

K. Building should identify any hazardous conditions that may exist. The contractor will be required to identify other hazardous conditions with their bid that may require attention by the owner.

L. Verify hoist-way ventilation for code compliance.

M. Maintain a code approved fire extinguisher in the equipment room.

N. Provide an auxiliary contact on the mainline disconnect switch to signal to the controller when the disconnect switch is switched to the “OFF” position. If owner elects to have the battery backup operation.

O. If code mandated fire egress signage is not existing or will not be incorporated into new hall station fixtures, owner is responsible to provide signage as required by code. Owner shall also provide fire service operation instructions per code requirements near the fire service key switch.

P. Owner will be responsible for fabrication of a new pit ladder per code specifications.

Q. Owner will be responsible for enclosing the space around the existing jack.

R. Owner will be responsible for providing proper fire rating of the equipment room and hoist-way enclosure. This includes fire caulking of all existing penetrations but not including any new penetrations caused by the contractor.

S. Owner to provide contractor wire specifications for the security camera in the elevator cab if upgrading the existing camera.

1.3 SPECIAL REQUIREMENTS BY THE ELEVATOR CONTRACTOR

A. All work and the required permits shall identify the applicable ASME A17.1 Safety Code for Elevators and Escalators with required supplements and all local codes and ordinances as codes to be followed for this modernization.

B. The elevator contractor will be responsible for the purchase and installation of the following items and associated work. The pricing of the special requirements work shall be included in the elevator modernization bid.

C. Contractor must submit full plans, details, engineering and equipment sheets for hydraulic jacks, power unit and piping along with engineering calculations for jack reactions, guide rails, guide rail brackets and their spacing. Engineering calculations for rail reactions, buffer reactions, pit, bottom and top of elevator hoist-way equipment dimensions with respective required vertical and horizontal clearances. Identify any structural modification of walls and floors that need to take place in order for the equipment to be properly installed.

D. Cutting and patching of walls for the purpose of installing new hall fixtures and any other cutouts in the hoist-way or equipment room walls required for elevator equipment installation. Any cutting or patching of walls shall be fire stopped per building code requirements.

E. Contractor must file for and perform a Category 1 test when the acceptance test is performed.

F. All new car and hall fixtures shall be chosen by a building representative. Failure to gain approval of the owner prior to ordering fixtures may result in contractor having to reorder fixtures acceptable to the owner at cost to the contractor.

1.4 ELECTRICAL REQUIREMENTS

A. Contractor must submit with their bid, the electrical requirements for the system being installed.

B. Contractor shall assist owner as needed in determining requirements for electrical upgrades. If necessary, Contractor shall be involved in discussions with Owner’s electrical contractor and/or Owner’s engineering group to ensure proper electrical work is completed with respect to the new equipment being installed.

C. All wiring including high voltage, low voltage, intercom, fiber optic, plenum, shielded, etc. installed under this contract must be installed in rigid conduit and flexible conduit in necessary locations.

D. Owner’s electrical contractor to run the electrical conduit and wiring from the disconnects to the elevator controller.

1.5 EQUIPMENT ROOM

Any work required to facilitate the removal of existing equipment and installation of new equipment shall be the responsibility of the Contractor. The placement of any new equipment shall meet all current and applicable codes including, but not limited to, ASME A17.1, National Electrical Code, all local codes and ordinances.

1.6 EQUIPMENT ISOLATION

Provide sound reducing vibration isolation elements at all support points of the elevator pump unit and reservoir, controller and piping.

1.7 OEM EQUIPMENT AND DIAGNOSTIC TOOLS

A. Where OEM equipment is approved for use by Owner and Consultant, the Contractor shall provide to the Owner, all specialty tools required for another competent maintenance contractor to perform a complete maintenance program. This shall include field service tools, laptop computer, interface to connect to control equipment and any other hardware and/or software required for diagnostics, adjustments, and testing.

B. If a separate tool is provided, Contractor must provide a flat price for replacement of the tool if accidentally damaged or rendered inoperable in the future. Price will escalate by no more than 5% per year. A published price list must be provided establishing reasonable prices for sale of parts to other maintenance contractors.

C. Tools may be designed by the Contractor to work only in the building for which they are intended.

D. If a SIM card or any other card that is used for either adjusting, troubleshooting or testing, Contractor should also be required to provide the Owner with a copy of such card after demonstrating it is operational in front of the Owner’s Consultant.

E. Contractor shall provide to the Owner, one (1) complete set of adjusting, troubleshooting and testing manuals for the model of controller installed.

F. Contractor must provide to the Owner, three (3) copies of all manuals required for proper operation of the diagnostic and adjustment tools.

G. Owner shall be provided with a complete set of control boards and components that will be turned over at completion of the installation. These boards should be tested on the actual controllers being installed in the building prior to submission to the client. This set should include at least one (1) of every type of board and controller component to be installed in the building.

H. Contractor must provide and install all software updates available for the equipment within thirty (30) days of release throughout the entire life of this equipment. If the Contractor is the Original Equipment Manufacturer, any updates the Contractor installs on the same model of equipment where the Contractor is still performing maintenance must be made available for installation, even if maintenance is being performed on these devices by another company.

I. The Original Equipment Manufacturer must commit to providing engineering support to any future maintenance contractor designated by the Owner.

1.8 CONTROLLER – NEW

Provide a new solid state microprocessor controller designed to meet current elevator code as modified by local jurisdictional authority.

A. Owner’s electrician to run conduit and wiring from electrical disconnect switches to the elevator controller. Contractor will coordinate with the Owner’s electrician on how the pipe run is to be completed.

B. All memory chips shall be of the non-volatile type to provide for an automatic restart on power-up conditions.

C. Electromechanical relays shall be used on safety circuits where required by Code. Relays shall be of the direct-current type designed to insure long life and quiet, reliable operation without overheating or excessive wear. Contacts supplying highly inductive loads shall be provided with arc deflectors or suppressors.

D. Equipment shall be protected from overload, phase reversal, low voltage and single phase in all three phases.

E. Wiring of the controller shall be copper and completed in a neat and workmanlike manner. All connections shall be made to studs or terminals by means of solderless connections, lugs or similar connections. All studs and terminals shall be labeled for connections of board and external wiring.

F. Marking or labeling of all components in the controller shall be identified with symbols or letters permanently marked on or adjacent to each component.

G. Car speed shall be regulated to +/- 5% of the contract speed in either direction with any load up to full load.

H. The controller shall contain door monitoring capabilities per ASME A17.1 – 2.26.5.

I. The Contractor shall be responsible for…