Appendix B-Bid Form_R00B6600076.xlsx

This is a bid form for an Event Management Platform SaaS solicitation by Maryland's MCSS (Maryland Center for School Safety and Security) for their annual School Safety Conference held in July. The platform must provide comprehensive functionality including agenda management with personalized features and push reminders, registration and attendance tracking with multiple check-in capabilities (kiosk, mobile app, QR code), name-tag printing, speaker and exhibitor profile management, continuing education credit tracking and management, certificate of attendance generation, and digital mapping of the conference venue. The bid form is structured for a base contract period of three years (Contract Years 1-3) with two optional renewal years, allowing offerors to propose pricing across all contract periods.

The financial proposal section presents line items for base cost items and additional cost items (including Art Showcase, Dedicated Network/Router, and Gamification features) with separate columns for Contract Years 1-3 and Option Years 1-2. The form requires offerors to submit total annual costs and cumulative total costs across all years. Bidders must provide company information including offeror name, address, phone, email, FEIN, eMMA number, and service performance location(s). The form includes fields for authorized signature and offeror printed name and title, with all cost totals currently showing $0.00 pending bid submission.