APPENDIX A BID OPENING RULES.pdf
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- Attached to
- 1130-27-R-IFBD-00010
- Solicitation number
- 3160008215
- Issued by
- Mississippi
About this file
This Appendix A document outlines the bid opening rules and schedule for the Mississippi Office of Purchasing, Travel and Fleet Management's Invitation for Bid for Police Vehicles (1130-27-R-IFBD-00010). The bid opening meeting is scheduled for September 4, 2026, at 2:00 p.m., with an evaluation period running from September 4 through September 9, 2026. The apparent award will be distributed between September 9 and September 15, 2026, followed by an evaluation review period from September 16 through September 22, 2026. The evaluation review deadline is September 22, 2026, with an effective contract date of October 1, 2026. Vendors are required to acknowledge receipt of these rules and agree to comply with the conduct expectations outlined in the document.
The bid opening rules establish conduct standards for all attendees to ensure a fair, respectful, and orderly process. Vendors and members of the public are prohibited from interrupting, commenting, or engaging in verbal communication during the reading of bids. Any concerns regarding bid reading errors must be raised in writing no later than the evaluation review deadline of September 22, 2026. All vendors must sign an acknowledgement form indicating their receipt of the rules and commitment to comply with the specified conduct expectations during the public bid opening.
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Appendix A Bid Opening Rules
Bid Opening Rules for the Public
The Office of Purchasing, Travel and Fleet Management welcomes all vendors and members of the public to attend the bid opening. To ensure a fair, respectful, and orderly process for all participants, the following rules will apply:
1. No Disruptions:
Bids will be read aloud in their entirety. Please refrain from interrupting, commenting, or engaging in any form of verbal communication during the reading of bids.
2. Questions and Clarifications:
If you believe a bid was read incorrectly, please wait until all bids have been read before raising the concern.
All other questions or concerns must be submitted in writing no later than the Evaluation Review Deadline, which is listed below.
We appreciate your cooperation in upholding the integrity and professionalism of the bid process.
Bid Review Schedule
• Bid Opening Meeting: September 4, 2026; 2:00 p.m.
• Evaluation Process: September 4, 2026 – September 9, 2026
• Distribution of Apparent Award: September 9, 2026 - September 15, 2026
• Evaluation Review Period: September 16, 2026-September 22, 2026
• Evaluation Review Deadline: September 22, 2026
• Effective Date: October 1, 2026
Acknowledgement and Signature
By signing below, the vendor acknowledges receipt of these rules and agrees to comply with the conduct expectations outlined above during the public bid opening.
Vendor Name: ___________________________________________ Authorized Representative (Print): ___________________________ Title: ___________________________________________ Signature: ________________________________________ Date: ____________________________________________
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