2026-2027 POLICE VEHICLES EPA SPECS.pdf

STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND ADMINISTRATION

SPECIFICATION

RFX #3160008215

FOR Revised Date: 08/15/2026

POLICE VEHICLES

1. SCOPE AND CLASSIFICATION

1.1 Scope. This specification is intended to outline the minimum specifications for special police automobiles purchased by the State of Mississippi.

2. REQUIREMENTS

2.1 All vehicles bid under these specifications must conform to the following:

Federal Motor Vehicle Safety Standard (Public Law 89-563).

Code of Federal Regulation, Title 40, Part 85.

Control of Air Pollution from New Motor Vehicles and New Motor Vehicle Engines, Environmental Protection Agency.

2.2 Automobiles furnished must have all interior and exterior trim and appointments listed by the manufacturer in printed specifications and literature as standard equipment on Police Vehicles and meet or exceed the following detailed specifications. Standard equipment may not be deleted on any model. Vehicles bid shall be recognized in the industry as belonging to the classification specified. All models that are bid shall have a full line of options/upgrades available. Vendors will have 5 business days to confirm that the full line of options and upgrades are correct. Errors found after the option sheets have been signed will be at the expense of the vendor. Failure to return the option sheets within 5 business days will cause for rejection of the preliminary award for those items and will result in the vendor being removed from the bidding process for a five (5) year period.

2.3 It is understood that the Michigan State Police Tests for Patrol Vehicles may not be completed at the time of the bid opening. Bidders shall provide documentation from the manufacturer indicating that the vehicle being bid will be included in the Michigan State Police Tests. Upon completion of the tests, the awarded vendor(s) will be required to provide the Department of Finance and Administration with a copy of the test results. Any factory installed OEM optional equipment will be allowed only when installed on a vehicle that has passed the Michigan State Police Test. It is understood that if an awarded vehicle is not tested or fails the Michigan State Tests, that vehicle will immediately be removed from the State Contract.

2.4 Warranty. The manufacturer warrants each vehicle to be of good material and workmanship and agrees to promptly replace any part or parts, when the vehicle is returned to the place of business, which by reason of defective material or workmanship shall fail under normal use, free of negligence or accident, for a minimum period of three (3) years or 36,000 miles, whichever comes first from the date vehicle is put in service. Such replacement must be free of any charge to the owner. In addition, if such failure renders the vehicle incapable of being driven, the vendor will be responsible for having the vehicle transported to his place of business. If such failure takes place outside the dealer’s service area, the vendor will be responsible for reim-bursing the nearest authorized dealer for services rendered under this warranty.

Tires are exempted from this warranty but must be covered by the tires manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. Warranty shall start with date placed in service and not date of delivery unless dates shall be the same.

2.5 The State of Mississippi shall expect the manufacturer to have adequate stocks of replacement parts available to service state vehicles and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service state vehicles. The State further expects that warranty service and repairs as well as non-warranty service and repairs will be handled without prejudice by local dealerships throughout the United States.

2.6 Options. It shall be a requirement of these specifications that any item of equipment available, for the vehicles specified herein, and priced separately in the manufacturers' current, published price list and not specifically required by the specifications shall be furnished at dealer net cost (invoice price) when requested by the buying agency and approved by the Department of Finance and Administration. It shall also be a requirement of these specifications that spotlights, roof wiring, roof reinforcements, and special paint may be deleted if they are not standard equipment, and the dealer net cost of each deleted item subtracted from the bid price. The same provisions shall be in effect for vehicles purchased by governing authorities.

It shall be the responsibility of the successful bidder to furnish the Department of Finance and

Administration, within five (5) working days after the award is made, copies of manufacturer's current, published price lists. These price lists shall include all pricing applicable to the vehicles on which that dealer has received an award.

2.7 All options requested on these specifications shall be OEM parts and shall be factory installed.

Factory (OEM) options that are included on the option price sheet sent and approved by the DFA may be installed at the vendor dealership. (Toolbox, Running Boards, etc). Dealer installed aftermarket options will not be permitted when OEM factory parts are available. Any dealer who orders in error and receives a vehicle that was not manufactured in compliance with these specifications (State Vehicle Specifications) will not be permitted to install those items which were omitted unless approved by the Department of Finance and Administration.

2.8 All prices for total units shall include title fee. State contract awarded vehicle vendors shall title all new state contract vehicle purchases in the name of the State of Mississippi/DFA-Agency number (three digit assigned number, available to the vendor upon request.)

Title applications shall reflect the requesting agencies current address as the mailing address on the title.

3. FULL SIZE SPECIFICATIONS

3.1 Classification. Full Size Police Vehicles that shall be of the following make and series:

Chevrolet Pursuit Tahoe 4WD; Chevrolet Pursuit Tahoe 2WD; Dodge Pursuit Charger;

Dodge Pursuit Durango; Ford Utility Police Interceptor; Ford F-150 Pursuit 2 WD; Ford F-150 Pursuit 4WD; Chevrolet Silverado PPV 4WD; or other manufacturer’s series which are recognized in the industry as being equivalent in size, equipment, and quality to those listed.

3.2 Body Style. 4-door

3.3 Requirements. Minimum Specs

A. Accessory Feed Wire: Manufacturer to supply both male and female connectors:

Two-way radio pre-wire

B. Air Conditioner C. Engine: Minimum 200 horsepower for V6/ Minimum 200 horsepower for V8 D. Radio: AM/FM Stereo E. Radio noise suppression package

F. Drive: Front wheel--Rear wheel--All Wheel, as required and shown on the bid form

G. Seats: Cloth - Front & Rear H. Spotlights: 6" left side windshield pillar mounted; factory installed I. Power Windows and Locks J. Speed Control K. Front License Plate Bracket L. Full Size Spare M. Automatic Transmission N. Hands Free Capability

Special Service Vehicle: 2 Wheel Drive; 4 Wheel Drive; and All Wheel Drive

Ford Expedition SSV 2 Wheel Drive (U1F); Ford Expedition SSV 4 Wheel Drive (U1G);

Ford F-150 SSV 2 Wheel Drive; Ford F-150 SSV 4 Wheel Drive; Chevrolet Tahoe 4 Wheel Drive (5W4); Chevrolet Silverado 1500 SSV; Chevrolet Silverado 1500 4WD SSV; Dodge Durango SSV; Dodge Ram 2WD/4WD SSV 2500, 3500; or other manufacturer’s series which are recognized in the industry as being equivalent in size, equipment, and quality to those listed.

Requirements: Minimum Specs

A. Engine Size- 4, 6 or 8 cylinders

B. Axles: rear: Standard – 2 WD; locking type- 4 WD with minimum limited slip axle.

C. Power Windows and Locks D. Speed Control E. Front License Plate Bracket F. Automatic Transmission G. Cloth Seats H. Trailer Towing Package I. Factory Standard Wheels

J. Vinyl Flooring K. Hands Free Capability

4. SAMPLING, INSPECTION, AND TESTS

4.1 Bid Samples. After bid results are tabulated, the Department of Finance and Administration reserves the right to require samples of selected automobiles for inspection and evaluation.

Samples may be demonstrator models with equipment similar, but not necessarily identical to that listed in this specification.

4.2 Inspections and Tests. Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements necessary to ensure compliance with requirements for this specification. This action does not preclude subsequent inspection and testing by the State of Mississippi to further determine conformance with specification requirements of quality standards of workmanship, material and construction techniques.

5. PREPARATIONS FOR DELIVERY

5.1 Pre-Delivery Servicing and Adjustment. Prior to acceptance by the State, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

A. Focusing lights B. Tuning of engine C. Adjustment of accessories D. Checking electrical, braking and suspension systems E. Charging of battery F. Alignment of front end G. Inflation of tires H. Balancing of all wheels, including the spare

I. Complete lubrication of engine, chassis and operating mechanisms with recommended grades of lubricants for the ambient air temperature at the point of delivery

J. Servicing of cooling system with permanent type antifreeze and summer coolant for minus 29°C (-20°F)

K. Warranty papers and owner’s manual in glove compartment

Any cost for above listed services shall be a part of the price bid.

6. NOTES

6.1 Commodities procured under this specification shall not deviate from those originally contracted for without written approval from the Department of Finance and Administration.

6.2 This specification shall, until revised or rescinded by the Department of Finance and

Administration, apply to each future purchase and contract for the commodities described herein.

6.3 It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Request for Bids packet and to notify the Department of Finance and Administration if the Specifications, Instructions, General or Special Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or question concerning the specifications or bidding procedures must be received by the Department of Finance and Administration not less than 72 hours prior to the time and date set for the bid opening.

6.4 No contract with a state agency or political subdivision for the purchase of automobiles may include an arbitration clause. Arbitration is authorized in the State of Mississippi pursuant to Section 11-15-1, et seq., of the Mississippi Code of 1972, as amended. However, the State and its political subdivisions are not “persons” as defined by Section 11-15-1.

Consequently, under Mississippi law, the State and its political subdivisions may only arbitrate in the limited circumstances found in Section 11-15-101.

6.5 Regulation 8 from the Mississippi Automobile Dealers Association deals with rules and guidelines regarding “Documentary/Service Fees.” The maximum fee that may be charged is $425. If your dealership elects to charge the State of Mississippi your established “Documentary/Service Fee”, the fee will need to be deducted from the contract price and added back as a line item on the bill of sale. Listed below is an example of how this should work:

State contract price $20,425.00 Bill of Sale price $20,000.00 Documentary/Service Fee $425.00 Bottom Line price of vehicle $20,425.00