Appendix 8 - Statement of Work - OOMELC30SB.pdf

Statement of Work – On-Call Electrical Services Maryland State Highway Administration (SHA) Hanover Complex

I. SCOPE OF CONTRACTOR SERVICES

This specification describes the electrical services to be provided by the Contractor.

Electrical services include, but are not limited to, the installation, maintenance, reconditioning, replacement, diagnostic evaluation, troubleshooting, operation, and repair of various electrical systems, as well as any related electrical work deemed necessary for the Hanover Md Complex by the State Highway Administration.

Electrical systems include, but are not limited to, electrical wiring, load studies, electrical service and distribution, ballasts, lamps, receptacles, outlets, conduits, junction boxes, electrical motors, fixtures, transformers, disconnect switches, transfer switches, 120 volts to 480 volts, single phase, three phase and any other electrical equipment as determined by the Administration. The Contractor must be able to perform the required electrical services from verbal instructions or written descriptions. This is not an all-inclusive list as other types of repairs and services may be required.

This scope of contractor services/scope of work will establish hourly rates. Quantities listed are estimates only and are only given for bid evaluation. They do not indicate the actual amount that will be spent since such expenditures will depend upon the requirements that develop during the contract period.

The following is a visual representation depicting the size of the Hanover complex.

A. CONTRACTOR QUALIFICATIONS:

• The Contractor shall maintain a current active State of Maryland Master Electrician License. The current State of Maryland Master Electrician License and any journeyman and Apprentice license of workers that the contractor intends to use onsite must be submitted at the time of the bid submission. All onsite electrical work shall be accomplished by the oversight of the licensed Master Electrician and directly supervised onsite by a licensed Journeyman under the oversight of the Master Electrician. All helpers involved with any onsite electrical work shall be licensed Apprentices and shall have perform all work under the direct, in-person, supervision of either the licensed Journeyman or Master Electrician. The Master Electrician with Maryland licensing must be a full-time employee of the contractor or the owner of the company. While it is not expected that the Master Electrician will be onsite for all work performed, the Master Electrician will be required to provide direct onsite supervision when required by applicable electrical codes and Maryland regulations, and as determined by the SHA Contract Manager. The contractor should expect there will be times that SHA will require the Master Electrician to be onsite and is the reason for a predetermined fixed rate and hour allowance on the Bid Form.

• The Contractor shall have a current and active State of Maryland Business License to operate in Maryland. The current and active State of Maryland Business License must be submitted at the time of bid submission.

• Please refer to The Comptroller of Maryland’s website at https://marylandtaxes.gov/business/types-of-business-licenses.php for TYPES OF BUSINESS LICENSE that is applicable to the Contractor’s company/firm. The applicable business license shall be submitted at the time of bid submission.

• The Contractor shall have five (5) years of experience in the commercial electrical industry and have available a minimum work force of two (2) State of Maryland licensed commercial journeyman electricians with a minimum of five (5) years of experience in the commercial electrical industry. The Contractor shall also employ electrician apprentices with a minimum of one (1) year of experience in the commercial electrical industry and or electrician's helpers to assist in various tasks. The Contractor shall provide documentation of license and commercial experience for electricians at time of bid submission.

• The Contractor shall submit a current W9 at the time of bid submission that includes the business name, mailing address, federal identification, and remit to address if different from the mailing address.

• Bidders shall submit three (3) references with their bid to provide proof of experience conducting commercial electrical work. Evidence of commercial electrical work submitted for the purpose of proving experience must have been performed within the past two (2) years. References shall include the name, address, telephone number, contact person, and type and duration of services provided. References may be checked prior to award. Any negative responses received may result in disqualification of the bid.

References shall be of work performed by the bidding contractor and not subcontractors or employees performing work as employees of other contractors.

• The Contractor shall, at its own cost and expense, take out and carry in effect through the term of the contract a policy or policies of insurance with a reputable insurance company that is financially sound and authorized to conduct business in the State of Maryland and upon whom process in any suit or action or other proceeding in the courts of the State of Maryland or of the United States may be served insuring the Contractor against all liability for injuries to persons (including wrongful death) and damages to property caused by the Contractor’s use and occupancy or otherwise caused by the Contractor’s activities and operations. The Contractor shall maintain liability insurance for One Million Dollars ($1,000,000). The documentation is to be provided to SHA at the time of bid submission.

• The Contractor must be fully qualified to legally provide the services detailed in this Contract within the State of Maryland. All applicable Federal, State, County, and local statutes, laws, and regulations must be followed by all parties when performing work related to this Contract. This requirement includes, but is not limited to, the standards established by the MDE, EPA, UASCE, FCWA, MOSH, OSHA, NFPA, and other relevant governmental agencies. This requirement also includes the Maryland Green Purchasing Committee Lighting Requirement Specification where applicable (see Solicitation Exhibit 5).

https://marylandtaxes.gov/business/types-of-business-licenses.php

B. SERVICE REQUIREMENTS:

• The Contractor shall comply with all terms and conditions of the contract documents.

• The Contractor shall furnish all labor, supervision, materials/ parts (refer to section C bullet 6), equipment, tools, transportation, and insurance necessary to ensure the satisfactory performance of the contracted services, as determined by the Administration.

• The Contractor must obtain all necessary permits before work is started, including any utility markings from Miss Utility.

• The location of work is the Maryland State Highway Administration Hanover Complex, which is located at 7491 Connelley Dr., Hanover, MD 21076. If necessary, a detailed description of the Hanover Complex will be provided to the Contractor after the Contract has been awarded.

• At the request of either party to this Contract and prior to the initiation of work, a conference may be held for the purpose of identifying and clarifying the specific methods and materials to be employed.

• The Contractor shall provide qualified electrical mechanics to perform various duties as directed by the SHA Contract Manager or SHA Authorized Representative. All onsite electrical work shall be accomplished by the oversight of the licensed Master Electrician and directly supervised onsite by a licensed Journeyman under direction and oversight of the Master Electrician. All helpers involved with any onsite electrical work shall be licensed Apprentices and shall have perform all work under the direct, in-person, supervision of either the licensed Journeyman or Master Electrician. The Master Electrician with Maryland licensing must be a full-time employee of the contractor or the owner of the company.

• While it is not expected that the Master Electrician will be onsite for all work performed, the Master Electrician will be required to provide direct onsite supervision when required by applicable electrical codes and Maryland regulations, and as determined by the SHA Contract Manager. The contractor should expect there will be times that SHA will require the Master Electrician to be onsite and is the reason for a predetermined fixed rate and hour allowance on the Bid Form.

• A normal work crew will consist of one (1) licensed commercial journeyman electrician.

When required by law, all work shall be inspected by a licensed master electrician. On complicated work assignments, additional mechanics or helpers may be used if pre-approved by the SHA Contract Manager or SHA Authorized Representative. The licensed commercial journeyman electrician shall be required to be on-site always either performing or overseeing the work of an electrician’s apprentice and or helper. SHA reserves the right to require the Contractor to have a helper or secondary individual on all assigned tasks. Lack of adequate staff/personnel is not acceptable justification for failing to provide service.

• No travel time shall be paid by the Administration, which means travel time to and from the job site is considered incidental to the other pay items and no additional compensation shall be allowed.

• Except for emergency service, all work shall be performed between the hours of 7:00 AM and 5:00 PM, Monday through Friday. After notification for request of a routine service contract shall provide a schedule for the needed service within 48 hours. No work shall be performed on Saturdays, Sundays, or Legal State Holidays without prior approval by the Contract Manager.

• All services requested outside of the normal, regular service workday shall be considered EMERGENCY after hour services and shall be charged at overtime rates as specified on the Price Bid Form that are not to exceed one and half (1 ½ ) times the routine hourly rate as specified on the Price Bid Form.

• Holiday on call Service response will be paid at (2) times the routing hourly rate as specified on the Bid Price Form. The State recognized holidays are New Years’ Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Juneteenth/National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

• No work shall be permitted on Saturdays, Sundays, or Holidays without the permission of the SHA Contract Manager or SHA Authorized Representative.

• The Contractor may be required to do emergency service repairs at times other than normal business hours. Emergency services shall be performed by a licensed journeyman electrician. The Contractor shall provide a contact name and a monitored twenty-four

(24) hours number for emergency services at bid submission. The Contractor shall be available on twenty-four (24) hours, three hundred sixty-five (365) days per year basis to respond to emergency notifications.

• The SHA Contract Manager or SHA Authorized Representative shall notify the Contractor of the type of service call, routine or emergency, at the time of the call. The Contractor shall respond to routine service repair calls within forty-eight (48) hours after notification. Failure to respond within forty-eight (48) hours may result in breach of contract and said contract may be terminated. The Contractor shall respond to emergency service calls within three (3) hours after notification. Failure to respond within three (3) hours may result in breach of contract and said contract may be terminated.

• The Contractor shall provide "not to exceed” estimates for services to be performed prior to the services being performed unless waived by the SHA Contract Manager or

SHA Authorized Representative. The estimates must be received within twenty-four

(24) hours after initial service call or site visit. The estimates must outline detailed information, such as the description of services and itemized list of repair parts required to complete the job. Failure to supply estimates PRIOR to services being performed may result in a breach of contract and said contract may be terminated. All work shall be approved by the SHA Contract or SHA Authorized Representative prior to any services being performed.

• The Contractor shall prepare a detailed service report daily indicating the date, locations, arrival time, departure time, name of qualified electrical technician(s) performing the work, helper’s name if applicable, a brief description of services performed or to be performed, and any parts and or materials used for the services. Note: No lunch or material acquisition time shall be included on the service ticket without the approval of the SHA Contract Manager or SHA Authorized Representative. Each service report must be completed, signed by the qualified electrical technician, and signed by the SHA Contract Manager or SHA Authorized Representative. A copy of the service report must be given to the SHA Contract Manager or SHA Authorized Representative daily. Failure to follow these procedures may result in breach of contract and said contract may be terminated.

• All work shall be performed per the standards of the electrical industry and to the complete satisfaction of the SHA Contract Manager or SHA Authorized Representative.

The Contractor shall work until each service request is completed, and when necessary, respond to multiple requests for services at the same time. The SHA Contract Manager or SHA Authorized Representative can perform on-site inspections at any time during the work.

• All work shall comply with Federal, State, county and local codes, laws, rules and regulations and to the complete satisfaction of the SHA Contract Manager or SHA Authorized Representative.

• All work performed under the contract shall be done in accordance with the Maryland Department of Transportation (MDOT) State Highway Administration’s (SHA) specifications entitled, “Standard and Supplemental Specifications for Construction and Materials” of the latest version/revision available at https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=122 or additions thereto, Maryland Department of Transportation General Conditions for Maintenance Contracts, and the Special Provisions included in the invitation for bid (IFB) documents.

In case of discrepancy between the Special Provisions and all other provisions contained in the contract, the SHA Contract Manager or the SHA Procurement Officer will be the sole authority as to the proper procedures to follow.

• The Contractor shall meet all Federal EPA, OSHA, and MDE guidelines in the performance of work and proper handling and disposal of waste and or contaminated materials, including the Maryland Green Purchasing Committee Lighting Requirement Specification (see Solicitation Exhibit 5) when applicable. The SHA Contract Manager or SHA Authorized Representative shall not receive any materials, products, or chemicals https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=122 that may be hazardous to an employee’s health unless accompanied by a Material Safety Data Sheet when received. The SHA Contract Manager or SHA Authorized Representative will also ensure compliance with Maryland’s Green Purchasing Reporting Requirements (see Solicitation Exhibit 5) when applicable.

• All materials and installations shall comply with the latest editions of the codes, laws, and ordinances of Federal, State, and local governing bodies and authorities having jurisdiction. The Contractor shall provide only electrical products and materials that are listed and labeled by Underwriters Laboratories Inc. (UL).

• In every installation where regulations of BGE (Baltimore Gas & Electric Company) apply, compliance with BGE’s regulations shall be mandatory and any costs involved including BGE’s fees or charges shall be included on the Price Form. All design, equipment, and materials specified by design shall comply with all applicable acts, laws, rules, and regulations in the latest editions of following organizations:

National Electrical Code (ANSI/NFPA 70) Life Safety Code (NFPA 101) National Electrical Safety Code (NESC-ANSI C2) American National Standards Institute (ANSI) National Fire Protection Association (NFPA) Institute of Electrical and Electronics Engineers (IEEE) Insulated Cable Engineers Association (ICEA).

National Electrical Manufacturers Association (NEMA) Illuminating Engineering Society

(IES)

Underwriters Laboratories Inc. (UL) Occupational Safety and Health Administration (OSHA) Americans with DisabilitiesAct

(ADA)

• The Contractor shall be responsible for obtaining all necessary permits before the service is started. The Contractor shall also be responsible for contacting and obtaining utility markings from Miss Utility if applicable.

C. WORK SCHEDULING, RATES & PROCEDURES:

• No work shall be initiated under this agreement until a specific contract has been executed. No minimum number of hours shall be paid per show-up on-site under this Contract. The Administration will pay only for work performed. Any work performed outside the Scope of Work described in this Invitation for Bids, including emergency work, will not be paid if not preapproved by the Contract Manager.

• The intent of this IFB is for the contractor that will perform the work to submit proposals.

Proposals submitted by contractors with the intent to subcontract the electrical work per the scope of work in this IFB will be considered non-responsive.

• Man-hours paid under the contract shall be only for productive hours at the job site. Time spent for transportation of workers, lunch, material acquisition, handling, and delivery or for movement of Contractor owned or rental equipment is not chargeable directly but is overhead and shall be included in the hourly rate for basic labor on the Price Form. No minimum show-up time shall be paid under this contract.

• The Contractor shall sign-in and sign-out at the administrative office of the facility when reporting for work and when leaving. When signing out, the Contractor must present an “Activity Report” detailing the work performed that day. This document will become part of the Administration’s records and used when verifying payment. The Contractor will not be paid if there is no written record of sign-in and sign-out times.

• The Contractor shall maintain an adequate stock of industry-standard supplies, parts, and tools necessary for performing commercial electrical work at all times. The Contractor shall also furnish and maintain a work vehicle equipped with an adequate stock of industry-standard supplies, parts, and tools necessary for performing commercial electrical work while engaged in said performance.

• All parts and or materials used by the Contractor shall be billed to SHA at actual cost to the Contractor plus the percentage added to the actual cost of parts and or materials purchased by the Contractor. The percentage amount shall not exceed ten percent (10%).

SHA has the option to directly purchase any individual parts and or materials for the service and or repair that exceeds $200.00 in cost. The contract is not an exclusive contract. SHA reserves the right to separately bid out labor, parts, and or supplies for any job as determined by the SHA Contract Manager or SHA Authorized Representative. A copy of the Contractor’s source invoice(s) or receipt(s) for all parts and or materials used for repairs and or services must accompany the invoice(s) to be reimbursed. Payments shall not be made for any parts/material without the proper documentation attached to the Contractor’s original invoice.

• The Contractor’s stocked items do not qualify for markup and shall be specified on the

Contractor’s invoice as stocked items.

• Parts furnished by the Contractor shall be new and shall be the latest improved models in current production, as offered to commercial trade, and shall be of quality material.

Manufacturers’ warranties shall apply to new parts and material provided. The Contractor shall provide the Administration with all manufacturers' warranty documents upon completion of installation and prior to leaving the job site.

• Any specialized equipment that is rented by the Contractor for use on a project and is intended to be billed as a direct charge must be included on the Price Form and shall be charged to SHA at actual cost to the Contractor plus the percentage added to the actual cost of the specialized equipment rented by the Contractor. The percentage amount shall not exceed ten percent (10%). A copy of the Contractor’s source invoice(s) or receipt(s) for specialized equipment that is rented by the Contractor for use on a project for repairs and or services must accompany the invoice(s) to be reimbursed. Payments shall not be made for any specialized equipment that is rented without the proper documentation attached to the Contractor’s original invoice.

• The Contractor shall guarantee all work included in the Contract against any defects in workmanship, and shall satisfactorily correct, at no cost to the Administration, any such defect that may become apparent within a period of one (1) year after completion of work. The warranty period shall commence upon date of acceptance by the Administration.

• The Contractor shall leave the work area clean and free of materials, debris, accumulated waste or rubbish, and Contractor’s equipment to the satisfaction of the SHA Contract Manager or SHA Authorized Representative. The Contractor shall be responsible for removal and disposal of all debris and defective materials resulting in performance of the service in strict accordance with all applicable regulations, codes, laws, and ordinances. If the Contractor does not clean area upon completion, the penalties and fines applicable by law to clean the area shall be deducted from the Contractor's invoice as liquidated damages.

• No Subcontractor shall be permitted to work under the Contract without the written approval of the Contract Manager. Any subcontracted work must be preapproved by the Contract Manager. Such approval will only be granted for nonelectrical services ancillary to the work included in the IFB. The intent of this IFB is for the successful bidder to be the contractor performing the electrical work under the contract. General contractor’s bidding with the intent to subcontract the electrical work will be deemed as non-responsible and their bid will not be considered.

• All work must be performed by, or under the direct supervision of, a master electrician, as per applicable electrical codes and Maryland regulations. Only one helper per job will be allowed unless previous approval from SHA is given.

• The Administration reserves the right to limit the number of persons performing the work as required. The Administration may, at its discretion, limit any personnel from performing service, require temporary or permanent removal of the employee from work being performed, or require additional training of personnel at no cost to the Administration.

INSURANCE REQUIREMENT

• The Contractor shall maintain Commercial General Liability Insurance with limits sufficient to cover losses resulting from, or arising out of, Contractor action or inaction in the performance of the contract by the Contractor, its agents, servants, employees, or subcontractors, but no less than a Combined Single Limit for Bodily Injury, Property Damage, and Personal and Advertising Injury Liability of $1,000,000 per occurrence and $3,000,000 aggregate.

• The Contractor shall maintain Automobile and/or Commercial Truck Insurance as appropriate with Liability, Collision, and Personal Injury Protection (PIP) limits no less than those required by the State where the vehicle(s) is registered but in no case less than those required by the State of Maryland.

• The Contractor shall maintain Employee Theft Insurance with minimum limits of $1,000,000 per occurrence.

• Within five (5) business days of recommendation for contract award, the Contractor shall provide the MD SHA Procurement Officer and MD SHA Maintenance Supervisors with current certificates of insurance and shall update such certificates from time to time but no less than annually in multi-year contracts, as directed by the Procurement Officer. Such copy of the Contractor’s current certificate of insurance shall contain at minimum the following:

o Workers’ Compensation: The Contractor shall maintain such insurance as necessary and/or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’ Compensation Act, and the Federal Employers’ Liability Act.

• The Maryland State Highway Administration shall be listed as an additional insured on the policies except for Worker’s Compensation Insurance. All insurance policies shall be endorsed to include a clause that requires that the insurance carrier provides the SHA Procurement Officer and SHA Contract Manager by certified mail not less than 45 days’ notice of any non-renewal, cancellation, or expiration. In the event the SHA Procurement Officer and SHA Contract Manager receives a notice of non-renewal, the Contractor shall provide the SHA Procurement Officer and SHA Contract Manager with an insurance policy from another carrier at least 30 days prior to the expiration of the insurance policy then in effect. All insurance policies shall be with a company licensed by the State to do business and to provide such policies.

D. UNSATISFACTORY WORK:

The Contract Manager or his representative shall inspect all work performed and be the final judge in determining if the work has been performed correctly and completely. All unsatisfactory findings shall have corrective actions made within forty-eight (48) hours of discovery. Any temporary corrective actions shall be made permanent within ten (10) business days of the initial discovery of unsatisfactory work. There shall be no cost to SHA for redoing the work.

E. CONTRACT MANAGER

The SHA Contract Manager for the contract is Chris Gallo, who can be reached by phone at 410- 582-5572, or by email at cgallo@mdot.maryland.gov The Contract Manager may appoint other SHA Authorized Representatives serve in an identical capacity for the duration of the contract.

F. PAYMENT:

All authorized service calls for labor, parts, and or materials shall be paid according to the hourly rates listed on the completed Price Form. The invoice terms shall be net thirty (30) days upon receipt of completed correct invoice.

mailto:cgallo@mdot.maryland.gov

The invoice for service and or repairs shall be submitted within fifteen (15) calendar days from the date of service. Any work performed at the end of June shall be submitted no later than July 5th to comply with SHA's fiscal year end requirements.

All invoices shall include the following information. Failure to do so may result in delay of payment. Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees.

• Company name

• Complete remittance address

• Company telephone number

• Contact person

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number)

• Invoice date

• An unique invoice number

• SHA assigned BPO number (blanket purchase order) or contract number

• Details of services performed o Itemized date o Location of services o Work time

• Number of man hours for each category of labor

• Labor rates

• Parts and or material charges (when applicable)

• Equipment rental fees (when applicable)

• Sub totals for different category of charges

• A total amount due

• Copies of invoices or receipts for any parts, materials, and or rental equipment listed for reimbursement (when applicable)

• Copies of activity report/service tickets/work order and or SHA Maintenance’s

Vendor Request Work Order form (when applicable)

Invoices shall be sent to the following address:

Maryland State Highway Administration Office of Maintenance Facility Operations Division 7491 Connelley Drive Hanover, MD 21076

No tax price shall be included on the invoice. SHA will provide tax exemption information upon contract award.

All invoices under $5,000.00 may be charged to the State Corporate Purchasing Card.