Appendix 6 - Green Purchasing Report Template (Sample).xlsx

XLSX spreadsheet 5 MB Posted Sep 9, 2026

Attached to: Disposable & Compostable Food Service Products
Solicitation number: BPM055456
Issued by: Maryland

About this file

Written by GovTribe AI · Sep 11, 2026

This file is a Green Purchasing Report Template sample spreadsheet designed for use by Maryland state agencies and vendors to document and track sustainable commodity and service purchases. The template facilitates quarterly reporting of expenditures across multiple product and service categories, including construction and maintenance, electronic and IT products, food service, janitorial supplies, lighting products, office supplies, paints and coatings, and landscaping supplies. Vendors and agencies are required to complete mandatory fields marked with asterisks, including invoice date, vendor name, purchasing agency, product category, manufacturer name, product number, product description, material type, product weight, unit price, quantity, unit of measurement, and extended price. The reporting period is divided into four quarters (Q1: July-September, Q2: October-December, Q3: January-March, Q4: April-June), with submission required on a quarterly basis.

The template requires comprehensive documentation of environmental attributes and third-party certifications to verify sustainable product and service claims. Vendors must provide links to certification documentation, registry references, or product catalogs to substantiate environmental claims, and must report post-consumer recycled content percentages and total recycled content information. The template includes an extensive ecolabel reference guide containing over 50 recognized environmental certifications applicable to different product categories, including ENERGY STAR, EPEAT, Green Seal, UL GREENGUARD, WaterSense, USDA BioPreferred, and Forest Stewardship Council certifications, along with hyperlinks to verification databases and registries for each certification. This reporting structure supports Maryland's green purchasing initiatives and enables agencies to track progress toward sustainability goals across their procurement activities.

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Other files

File	Type	Posted
Appendix 4 - Delivery Product Acceptance Form.pdf	PDF	Sep 9, 2026
Appendix 3 - Commodity Supplemental.pdf	PDF	Sep 9, 2026
BPM055456 - SW Food Service Products, Disp_Comp and Non-Disp_Comp.pdf	PDF	Sep 9, 2026
Appendix 5 - Monthly Usage Report.xlsx	XLSX spreadsheet	Sep 9, 2026
Exhibit 1 - Terms and Conditions.pdf	PDF	Sep 9, 2026
Appendix 1 -Pre-Bid_-Pre-Proposal-Conference-Response-Form.pdf	PDF	Sep 9, 2026
Attachment B - The Bid Form.xlsx	XLSX spreadsheet	Sep 9, 2026
Appendix 2 - No-Bid_Proposal-Notice_Vendor-Feedback-Form.pdf	PDF	Sep 9, 2026

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SUMMARY SHEET

	Summary of Commodity Spend
	Construction /Maintenance	Electronic & IT Products	Food Service	Janitorial Supplies	Lighting Products	Office Supplies	Paints and Coatings	Landscaping Supplies	SUM
Vendor/Agency Total Spend ($)									$ - 0
	Summary of Services Spend
	Construction Services	Janitorial Services	Landscaping Services	IPM Services					SUM
Vendor/Agency Total Spend ($)									$ - 0

TOTALS:	Reporting Period
	TOTAL Spend ($) for that period

INSTRUCTIONS FOR USER

Appendix 6 - Green Purchasing Report Template (Sample)

Reporting Instructions

1. Using the Commodities and/or Services tab of this spreadsheet, enter the quarterly data by line item. Vendors/Agencies must fill the required columns marked with a * in order to be accepted as a completed report.

2. Include the relevant Ecolabels and environmental attributes with documentation to verify the sustainable product/service.

3. At the top of the Commodities/Services tab, enter the quarterly reporting period of submission: Q1: (July - September) Q2: (October - December) Q3: (January - March) Q4: (April - June)

4. Please use the reference key as guidance for filling out each column of the Commodities tab

Column Name	Description
A. Invoice Date*	The date on the invoice for the purchase

B. Vendor* The company providing the product/service

C. State Agency or Entity* The agency purchasing the product/service

D. Product Category* Ex. Janitorial supplies, office supplies, lighting, electronics & IT, construction & maintenance, paints & coatings, food serviceware, landscaping supplies.

E. Name of Manufacturer* The name of the company who made the product

F. Product Number* The unique ID number found on the product/service catalog

G. Product Description* The name of the product (Ex. DELL 27 4K Monitor)

H. Material Type*	The material used to manufacture the product (Ex. paper, plastic, metal, mixed materials)
I. Product Weight*	The weight of the product rounded to the nearst whole number
J. Environmental Certifications	Third - party certifications that verify the environmental attributes of the product/service (See Ecolabels Tab)
K. Other Env. Certifications	Other third - party vertifications not found in the dropdown menu
L. Link to Documentation	References to the certifier's registry, the company's product catalog, or other forms of verified documentation
M. Post Consumer Recycled Content	The percentage of materials recovered from the waste stream during production or after consumer use
N. Total Recycled Content	Pre-consumer recycled content + post- consumer recycled content
O. Other Environmental Attributes	Other attributes that provide sustainable benefits throughout the product lifecycle ( Ex. High yield/remanufactured toner cartridges)
P. Cost to State*	The unit price of the product/service
Q. Number of Units*	The quantity of each product by line item
R. Unit of Measurement*	The basis by which the product was counted, measured, or weighed (Ex. LB, CASE, BOX)
S. Extended Price*	Cost to State x Number of Units

COMMODITIES

Invoice DATE*

VENDOR*

State AGENCY or Entity*

Product CATEGORY *

Name of MANUFACTURER*

Product NUMBER *

Product DESCRIPTION*

Material Type*

Product Weight*

Enviromental Certifications (Ecolabels)

Other Environmental Certifications

Link to Documentation

Post - Consumer Recycled Content (%)

Total Recycled Content (%)

Other Environmental Attributes

Cost to State PRICE/ UNIT ($)*

Number of UNITS (Whole #s Only)*

Unit of Measurement

Extended PRICE ($)*

The date listed on the invoice for the purchase

The company providing the product/service

The agency purchasing the product/service

Ex. Janitorial supplies, office supplies, lighting, electronics & IT, construction & maintenance, paints & coatings, food serviceware, landscaping supplies.

The name of the company who made the product

The unique ID number found on the product/service catalog

The name of the product (Ex. DELL 27 4K Monitor)

The material used to manufacture the product (Ex. paper, plastic, metal, mixed materials)

The weight of the product rounded to the nearst whole number

Third - party certifications that verify the environmental attributes of the product/service

Other third - party vertifications not found in the dropdown menu

References to the certifier's registry, the company's product catalog, or other forms of verified documentation

The percentage of materials recovered from the waste stream during production or after consumer use

Pre-consumer recycled content + post- consumer recycled content

Other attributes that provide sustainable benefits throughout the product lifecycle ( Ex. High yield/remanufactured toner cartridges)

The unit price of the product/service

The quantity of each product by line item

The basis by which the product was counted, measured, or weighed (Ex. LB, CASE, BOX)

Cost to State x Number of Units

SERVICES

Invoice DATE* VENDOR* State AGENCY or Entity* Service CATEGORY Description of Service Cost to State ($)* Enviromental Certifications (Ecolabels) Link to Documentation Other Environmental Attributes

ECOLABELS (COMMODITIES)

	Construction & Maintenance	Electronics & IT Products	Food Service Ware	Janitorial Services & Supplies	Landscaping Supplies & Services	Lighting Products	Office Suplies	Paints & Coatings
Biodegradable Products Institute			ERROR:#VALUE!	ERROR:#VALUE!
Business and Industry Furniture Manufacturers Association Level							ERROR:#VALUE!
Carpet and Rug Institute (CRI) Green Label Plus	ERROR:#VALUE!			ERROR:#VALUE!
Cleaning Industry Management Standards (CIMS)				ERROR:#VALUE!
Clear Roads Qualified Product List	ERROR:#VALUE!
Compost Manufacturers Alliance			ERROR:#VALUE!	ERROR:#VALUE!
Cradle to Cradle (Silver or Higher)	ERROR:#VALUE!			ERROR:#VALUE!			ERROR:#VALUE!	ERROR:#VALUE!
DesignLights Consortium						ERROR:#VALUE!
DIN CERTCO			ERROR:#VALUE!	ERROR:#VALUE!
e-Stewards		ERROR:#VALUE!				ERROR:#VALUE!
ENERGY STAR	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!
EPEAT (Silver and Gold)		ERROR:#VALUE!					ERROR:#VALUE!
EPA CPG	ERROR:#VALUE!		ERROR:#VALUE!	ERROR:#VALUE!			ERROR:#VALUE!	ERROR:#VALUE!
EPAs Design for the Environment (DfE)				ERROR:#VALUE!
Fair Trade Certified			ERROR:#VALUE!				ERROR:#VALUE!
Forest Stewardship Council			ERROR:#VALUE!	ERROR:#VALUE!			ERROR:#VALUE!
Good Environmental Choice Australia (GECA)	ERROR:#VALUE!
GreenCircle	ERROR:#VALUE!
GreenPro Certified					ERROR:#VALUE!
Green Seal	ERROR:#VALUE!		ERROR:#VALUE!	ERROR:#VALUE!			ERROR:#VALUE!	ERROR:#VALUE!
Green Shield Certified					ERROR:#VALUE!
Green Squared	ERROR:#VALUE!
Green Wise or Green Wise Gold								ERROR:#VALUE!
International Dark Sky Association						ERROR:#VALUE!
International Living Future Institute	ERROR:#VALUE!						ERROR:#VALUE!
MAS Certified Green	ERROR:#VALUE!						ERROR:#VALUE!
MPI Green Performance Standard (e.g., Extreme Green, GPS-1, GPS-2)								ERROR:#VALUE!
National Organic Program					ERROR:#VALUE!
NSF/ANSI 332	ERROR:#VALUE!
Organics Material Review Institute (OMRI)					ERROR:#VALUE!
R2		ERROR:#VALUE!				ERROR:#VALUE!
Rainforest Alliance			ERROR:#VALUE!				ERROR:#VALUE!
Responsible Appliance Disposal (RAD)		ERROR:#VALUE!
Safer Choice	ERROR:#VALUE!		ERROR:#VALUE!	ERROR:#VALUE!			ERROR:#VALUE!
Scientific Certification Systems Indoor (SCS) Advantage Gold or FloorScore	ERROR:#VALUE!						ERROR:#VALUE!	ERROR:#VALUE!
SmartWay	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!
TCO		ERROR:#VALUE!
UL ECOLOGO	ERROR:#VALUE!		ERROR:#VALUE!	ERROR:#VALUE!			ERROR:#VALUE!	ERROR:#VALUE!
UL GREENGUARD	ERROR:#VALUE!
UL GREENGUARD Gold	ERROR:#VALUE!			ERROR:#VALUE!			ERROR:#VALUE!	ERROR:#VALUE!
US Composting Counsil's Seal of Testing Assurance (USCC STA)					ERROR:#VALUE!
USDA BioPreferred				ERROR:#VALUE!
USDA PY210S Grading Certificate			ERROR:#VALUE!
Vincotte OK Compost			ERROR:#VALUE!	ERROR:#VALUE!
WaterSense Certified	ERROR:#VALUE!		ERROR:#VALUE!		ERROR:#VALUE!

https://bpiworld.org/https://e-stewards.org/https://www.energystar.gov/productfinder/https://www.epeat.net/https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-programhttps://www.epa.gov/pesticide-labels/dfe-certified-disinfectantshttps://www.fairtradecertified.org/our-community/shop-fair-trade/https://connect.fsc.org/fsc-public-certificate-searchhttps://geca.eco/product-finder/https://db.greencirclecertified.com/certificatehttps://certified.greenseal.org/directoryhttps://level.bifma.org/https://greensquaredcertified.ecomedes.com/https://www.greenwisepaint.com/products/https://darksky.org/what-we-do/darksky-approved/products-companies/https://living-future.org/lbc/https://mascertifiedgreen.com/certified-products/https://www.mpi.net/APL/index.asphttps://www.nsf.org/certified-products-systemshttps://sustainableelectronics.org/find-an-r2-certified-facility/https://www.rainforest-alliance.org/find-certified/https://www.epa.gov/rad/find-rad-partner-programshttps://carpet-rug.org/testing/green-label-plus/https://www.epa.gov/saferchoice/productshttps://www.scsglobalservices.com/certified-green-products-guidehttps://www.epa.gov/smartway/smartway-partner-listhttps://tcocertified.com/product-finder/https://spot.ul.com/https://spot.ul.com/https://spot.ul.com/https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtmlhttps://www.tuv-at.be/okcert/certified-products/https://lookforwatersense.epa.gov/products/https://cims.issa.com/cims-directory/https://www.omri.org/omri-searchhttps://www.compostingcouncil.org/page/participantshttps://greenshieldcertified.org/find-a-provider/https://www.qualitypro.org/find-a-pro/https://www.ams.usda.gov/about-ams/programs-offices/national-organic-programhttps://www.clearroads.org/qualified-product-list/https://compostmanufacturingalliance.com/https://c2ccertified.org/certified-productshttps://www.designlights.org/qpl/https://www.dincertco.de/din-certco/en/main-navigation/certificates-and-registrations/the-din-certco-database/

ECOLABELS (SERVICES)

	Construction & Maintenance	Electronics & IT Products	Food Service Ware	Janitorial Services & Supplies	Landscaping Supplies & Services	Lighting Products	Office Suplies	Paints & Coatings
Certified Professional Horticulturist					ERROR:#VALUE!
Chesapeake Bay Landscape Professional					ERROR:#VALUE!
Cleaning Industry Management Standards (CIMS)				ERROR:#VALUE!
e-Stewards		ERROR:#VALUE!				ERROR:#VALUE!
GreenPro Certified					ERROR:#VALUE!
Green Shield Certified					ERROR:#VALUE!
ISA Certified Arborist					ERROR:#VALUE!
Landscape Industry Certified Technician					ERROR:#VALUE!
Maryland Department of Agriculture Pesticide Applicator Certification					ERROR:#VALUE!
Maryland Licensed Tree Experts					ERROR:#VALUE!
Pesticide Applicator					ERROR:#VALUE!
Professional Fertilizer Applicator					ERROR:#VALUE!
R2		ERROR:#VALUE!				ERROR:#VALUE!
Responsible Appliance Disposal (RAD)		ERROR:#VALUE!
SmartWay	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!	ERROR:#VALUE!
WaterSense Professional Certification					ERROR:#VALUE!

https://cims.issa.com/cims-directory/https://mda.maryland.gov/Pages/fertilizer.aspxhttps://greenshieldcertified.org/find-a-provider/https://www.qualitypro.org/find-a-pro/https://www.epa.gov/watersense/professional-certificationhttps://mda.maryland.gov/Pages/fertilizer.aspxhttps://mda.maryland.gov/plants-pests/Pages/licensing_and_certification.aspxhttps://www.isa-arbor.com/Credentials/Types-of-Credentials/ISA-Certified-Arboristhttps://e-stewards.org/https://sustainableelectronics.org/find-an-r2-certified-facility/https://www.epa.gov/rad/find-rad-partner-programshttps://www.epa.gov/smartway/smartway-partner-listhttps://certified.cblpro.org/https://dnrweb.dnr.state.md.us/forests/tree_expert_search.asphttps://ashs.org/page/ASHS_CPHhttps://www.landscapeprofessionals.org/LP/Membership/LP/About/Directory/Directory.aspx

File details come from the government source that posted it. Updated Sep 11, 2026.