Appendix 11 - Invoice Template Summary

This document is an invoice template provided by the Maryland State Department of Education (MSDE) for the Farm to School Food Hub Aggregation procurement initiative. The template serves as the standardized format that successful bidders must use when submitting invoices for payment of goods and services delivered under this Invitation for Bids (IFB R00B4600179). The template is designed to ensure consistent invoice submission and processing across all participating Local Education Agencies (LEAs) and the selected vendor(s) responsible for centralized sourcing, procurement, and distribution of unprocessed or minimally processed local food products.

The invoice template includes designated fields for essential billing information such as vendor identification, invoice number and date, itemized product descriptions, quantities supplied, unit prices, line item totals, and payment terms. The template is structured to facilitate accurate tracking of food deliveries to multiple LEAs participating in the National School Lunch Program and School Breakfast Program, enabling proper reconciliation of invoiced amounts against delivery records and contracted pricing. Use of this standardized template is a mandatory requirement for all vendors selected through this procurement process to ensure compliance with MSDE's accounting and payment procedures.