Appendix 11 Community Facility Provider Expectations.pdf

WISCONSIN DEPARTMENT OF CORRECTIONS

Governor Tony Evers / Secretary Kevin A. Carr

Community Facility Provider Expectations

Purpose: The purpose of these expectations is to ensure that all Community Facility providers are knowledgeable and understand specific Department of Correction standards so that security and safety is maintained at the Community

Facility while the provider is on grounds working with youth and staff. It is expected that the provider will review these expectations with all staff that are employed by said provider prior to the staff coming on the Community Facility grounds.

1. Providers must submit to background checks as required of all DOC staff. Providers must inform the Program and Policy Analyst-Adv if during the time of the contract, the Provider is convicted of a crime or other offense subject to civil forfeiture, while on or off duty, if the conviction makes it impossible for the Provider to perform the duties that they perform for the DOC. If Providers are going to be transporting youth, the provider must also submit to a driving record check as required of all DOC staff.

2. The Grow Academy needs to be PREA compliant by Federal Standards and that includes contracted providers. All

Providers need to complete the PREA Contractor power point training and or review the Sexual Abuse and

Sexual Harassment in a confined setting guide for contractors’ brochure and review and sign the PREA

Contractor State of Acknowledgement (Doc-2786).

3. Providers may not:

a. Receive, store, administer or dispose of youth medication (over the counter or prescription).

b. Supervise youth in bathroom or shower areas.

c. Take state-owned property (e.g. youth files, gardening equipment) off-grounds without approval.

4. Providers shall notify staff if they have concerns about youth’s health, behaviors or general well-being.

5. Computers are state property that are to be used to perform state activities only and should be approved by staff prior to use.

6. Vehicles entering the Community Facility grounds shall park in the designated area in the south parking lot or designated handicap area if applicable.

7. It is recommended that Providers lock their vehicles and secure their personal belongings. The Community

Facility is not responsible for items lost, stolen or damaged on the grounds.

8. No weapons are permitted on grounds. DOC requires that all persons carrying a weapon shall safely secure the firearm in their vehicles prior to entering a DOC correctional institution, field office or Central Office. For purposes of visiting a DOC correctional institution, field office or Central Office, a person who is licensed to carry a weapon under Wis. State Statutes 175.60 or a person who is otherwise authorized to carry a weapon shall secure any weapon in the locked trunk of a vehicle or a locked compartment of his or her vehicle, immediately upon parking. In the event a Provider brings a weapon onto the grounds, Community Facility staff will ask the

Provider to leave. Should s/he refuse, law enforcement will be notified.

9. Alcoholic beverages and controlled substances are not permitted on grounds. If a Provider manifests signs of having consumed alcohol or illegal drugs or reports to the facility in an impaired condition so as to be unsafe to the staff and youth, the Provider will be asked to leave the facility grounds.

10. Providers shall obtain approval from the supervisor/designee regarding items listed below when bringing them in or removing them from the Community Facility. Allowable items may vary according to work stations, duties and available space.

a. Items requiring approval:

i. Electrical or electronic appliances of all kinds-e.g. radios, tape recorders, cell phones, tablets, laptop computers, audiovisual equipment, coffee pots, crock pots, hot plates and similar items.

ii. Cameras

iii. Tools (Approval for tools and electrical items must be in writing)

iv. Prescribed medication should be kept locked in the personal vehicle or given to Community Facility

Staff to be secured in the main YC office.

v. Knives, other than plastic

vi. Flammables/any item that may accelerate fire

vii. Smoking paraphernalia and tobacco products

viii. Calendars, cartoons, pictures, books or similar media that may be offense under the DOC

Harassment and Hazing Policy (Executive Directive 7).

ix. Weapons or ammunition of weapons

x. Items that would compromise the health and safety of staff and youth.

11. Tools (including outdoor and kitchen tools) will be kept in a locked, designated area when not in personal control of Community Facility Staff and/or Provider.

12. Grounds-keeping and gardening tools will be stored in the designated area. This area will be secure and will contain all shovels, rakes, and related equipment that might be used as a weapon or facilitate an escape.

13. Providers shall maintain a level of professionalism while on grounds with staff and youth that would include but is not limited to appearance, language and clothing.

i. Clothing should be appropriately fitted and in no way revealing of the provider’s abdomen, buttocks, breasts or chest area.

ii. Shoes must be worn at all times. Open toes shoes are not allowed.

iii. Clothing must in no way be offensive or construed as offensive or inappropriate due to imagery or language. For example clothing or accessories with camouflage print or patterns and clothing with writing, images, or pictures which are vulgar, obscene, or profane are not permitted.

Additionally writing, images or pictures which include alcohol or drug related branding, slogans or logos is also not permitted.

iv. Body markings which are inflammatory, known to be associated with or representing security threat groups, or are vulgar, obscene, profane, or otherwise offensive shall not be displayed at the facility. Such markings will be covered by neutral colored coverings or tape.

v. To ensure safety, security and a professional appearance jewelry and piercings shall be worn in moderation and consistent with one’s job duties. Open gauges and visible body piercings

(excluding ear piercings) shall not be work unless appropriately covered by neutral tape, etc.

14. Providers shall observe all health, safety and sanitation rules and practices, which includes reporting accidents which involve injuries or damage to state equipment or property.

15. Providers shall not steal, use without authorization, neglect or destruct government owned or leased property, materials, equipment or supplies. This includes theft or intentional destruction of personal possessions of staff or others on government owned or leased property.

16. Unauthorized use, abuse, or misuse of state or private property, materials, facilities and equipment including but not limited to copy machines, computers, mail services, telephone system, fax machine or other electronic media is not allowed.

17. Unauthorized audio and video recording and photography on state property or while conducting state business is not allowed.

18. Providers shall not threaten or attempt to inflict or inflict bodily harm to or mental anguish to another person.

19. Providers shall not intimidate, interfere with, harass, demean, treat discourteously or bully; or use profane or abusive language in dealing with others.

20. A Provider shall not engage in unauthorized activities while on duty, including but not limited to gambling, operating a personal business, soliciting, playing games, horseplay or disorderly conduct or other disruptive or unsafe behavior.

21. A Provider shall not make false, inaccurate or malicious statements about another person or the DOC.

22. A Provider shall not enter or permit others to enter restricted areas without authorization, including unauthorized entry outside assigned work hours or unauthorized entry into restricted areas.

23. A Provider shall submit to the inspection of items taken from or into the facility.

24. A Provider shall not authorize possession, lending, borrowing, destruction or duplicating of keys.

25. A Provider shall not provide or receive goods or services from a youth or a parent or guardian of a youth. This is not meant to prohibit casual contact such as buying groceries at a business where the individual works. It does prohibit accepting or giving gifts or loans, providing services in exchange for work performed or activities in violation of section WI Statute 302.095 (Delivering Articles to Inmates)

26. Failure to follow DOC and/or Community Facility policies and procedures including those herein may result in a temporary removal from grounds and/or potential loss of contract.