7250_Anger_Management_RFB_Final.pdf

REQUEST FOR BID

Cognitive-Behavioral Based Anger Management Program Services

RFB #CJO-7250

Issued: February 17, 2020

Responses Due: March 19, 2020, 3:00PM CT

RFB # CJO-7250 Bid Due Date: March 19, 2020 at 3PM

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REQUEST FOR BID # CJO-7250

FOR: Cognitive-Behavioral Based Anger Management Program Services

TABLE OF CONTENTS

DEFINITIONS

1.0 INTRODUCTION, PURPOSE, AND SCOPE

2.0 BID PROCEDURE AND INSTRUCTIONS

3.0 BID ACCEPTANCE, REVIEW, AND AWARD

4.0 TECHNICAL REQUIREMENTS

5.0 PERFORMANCE REQUIREMENTS

6.0 COST INFORMATION

7.0 SPECIAL CONDITIONS OF BID

8.0 STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS

9.0 REQUIRED FORMS AND ATTACHMENTS

ATTACHMENTS

Appendix 1 Cognitive-Behavioral Program Standards and Anger Management Offense-Specific Cognitive

Behavioral Programs Appendix 2 Program Guidelines Appendix 3 Wisconsin Map showing the Division of Community Corrections Regions Appendix 4 DOC-1336, Referral to Purchase Offender Services Appendix 5 DOC-1163A, Authorization for Use and Disclosure of Protected Health Information (PHI) Appendix 6 DOC-1923, Limits of Confidentiality of Health Information Appendix 7 Program Data Collection System User Guide (PDCS) Appendix 8 DOC-1026, Unit Service Monthly Report Appendix 9 Correctional Program Checklist (CPC) Appendix 10 DOC-2430, Facility Security Clearance Background Check with attached POC 54 Appendix 11 Community Facility Provider Expectations

Exhibit 1 Cost Sheet Exhibit 2 DOA-3832, Bidder Required Form Exhibit 3 DOA-3054, Standard Terms and Conditions (RFB/RFP) Exhibit 4 DOA-3681, Supplemental Standard Terms and Conditions for Procurements for Services Exhibit 5 DOC-2818, Contractor Compliance Agreement Exhibit 6 Response to Bidder Requirements

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DEFINITIONS:

The following definitions are used throughout the bid:

Agent of Record (AOR): The Probation and Parole Agent assigned to supervise an Correctional Client under community supervision.

Aggression Replacement Training Program:

(ART)

Dr. Barry Glick and Dr. John C. Gibbs revised and expanded addition of Aggression Replacement Training is a program with three coordinated and integrated components which are the following:

1. Social Skills Training - Participants learn what to do, helping them replace antisocial behaviors with positive alternatives.

2. Anger Control - Participants learn what not to do, helping them respond to anger in a nonaggressive manner and rethink anger-provoking situations.

3. Moral Reasoning - Participants learn to raise their level of fairness, justice, and concern for the needs and rights of others.

Anger Control Training Program:

(ACT)

Anger Control Training, authored by Emma Williams and Rebecca Barlow, is a cognitive-behavioral based program with three main components:

1. Awareness - Participants learn to recognize their specific thought, feelings and behaviors which can exacerbate feelings of anger and lead to aggressive behavior.

2. Coping Strategies - Particiants learn to acquire and use coping strategies to prevent or reduce their aggressive behavior. Coping strategies include challenging thoughts, reducing psychological arousal and modifying behavior.

3. Lifestyle – Participants coping strategies become internalized and new, more adaptive forms of behavior emerge. General lifestyle changes develop, resulting in an ability to think and therefore act more positively.

Bidder: Firm submitting a bid in response to this Request for Bid.

Certificate of Insurance: A document issued by an insurer which evidences that an insurance policy is in place with the vendor providing information such as: insurer, insurance agency, insured, type(s) of insurance, policy number(s), effective date(s), expiration date(s), limits, certificate holder, cancellation procedure, and the name of the representative who authorized the policy.

Cognitive-Behavioral Program:

(CBP)

An evidence-based program that teaches specific strategies or techniques to enable clients to do the following:

1. identify the specific thoughts that support criminal behavior (self-observation);

2. recognize the pattern and consequences of thinking;

3. utilize reasoning, problem solving, self-talk, and social interaction skills as a means of controlling and changing thinking;

4. recognize and evaluate potential choices and make a conscious decision to change or not to change a behavior.

This program combines two types of cognitive interventions:

1. cognitive restructuring - changing the thinking patterns, attitudes, and beliefs that lead persons to offend, and

2. cognitive skills training - learning and practicing reasoning, problem solving, and social skills.

Contract Administrator: DOC program area person responsible for implementing and monitoring the service for

Contract compliance. This is the role of the Program and Policy Analyst (PPA) for each DCC Region.

Contract Staff: Includes all employees, interns, subcontractors, temporary employees, and volunteers.

Contractor: Successful vendor awarded the Contract.

Corrections Offender Management Profiling for Alternative Sanctions Assessment:

(COMPAS)

An actuarial assessment tool that has been validated on a national norming population of adults and juveniles. This means that it predicts the general likelihood that those with a similar history of offending are either less likely or more likely to commit another crime generally within the two year period following release from custody. The COMPAS assessment does not, however, attempt to predict specifically the likelihood that an individual participant will commit a certain type of offense within the same two year period. In addition to identifying general levels of risk to re-offend, COMPAS also identifies criminogenic needs specific to the Correctional Client that are most likely to affect future criminal behavior. For purposes of Evidence-based Sentencing, actuarial assessment tools are especially relevant to identify Correctional Clients who should be targeted for interventions.

Correctional Client: Individual incarcerated within a county jail/correctional facility, state correctional facility, or federal correctional facility; or indificual under community correctional supervision through county, state, or federal government. For purpose of this RFB, “correctional client” (or “client”) used interchangeabley with “offender” or “program participant” (or “participant”

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Criminogenic Needs: Aspects defined by the DOC COMPAS assessments that are identified as an area of risk for re-offending due to criminal/problematic areas in an individual’s life.

Criminogenic Risk Factors: Those features that research has demonstrated are related to criminal behavior. At least two types are recognized. Static and Dynamic risk factors.

Culturally Diverse Programming: Programming which accommodates the learning styles of African American, Hispanic, American Indian, Caucasian and other ethnic backgrounds.

Cycle: A number of group sessions, with a defined session length equals one program cycle.

This varies between programs.

DCC: Division of Community Corrections which is divided into numeric regions within Wisconsin.

DOA: Department of Administration, which has statutory authority [WI Stats. Chapter 16] to define, regulate and delegate aspects of procurement of commodities and services for state agencies.

DOC: Department of Corrections, also referred to as the department or the DOC – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704.

DOC Staff: Includes all employees, interns, subcontractors, temporary employees, and volunteers.

Daytime Hour Group Sessions: Programming delivered weekdays between the hours of 7:45 a.m through 4:30 p.m.

DVB: Disabled Veteran-Owned Business.

Enrollment: The process of moving participants from a waitlist to an active Cognitive-Behavioral

Group roster.

Evidence Based Practices (EBP): These are correctional practices in which an agency systematically finds, appraises, and applies the most current and valid research findings as the basis for developing and implementing targeted interventions and programming proven to reduce recidivism.

Evening Hour Group Sessions: Programming delivered weekdays between the hours of 4:30 p.m. through 10:00 p.m.

Gender Specific: Programming designed specifically to address male and female Correctional Client needs and learning styles.

Group: Comprised of 4 – 10 male or female program participants with single facilitation, and up to 14 male or female participants with co-facilitation.

Incident: An event that is noteworthy.

Intake: A process by which a contractor reviews and evaluates Correctional Client information to determine appropriateness for Correctional Client program entry and level of service delivery.

Invoice: An invoice completed according to terms of the Contract and Section 11 of Standard Terms and Conditions.

KPI: Key Performance Indicators specific to the DOC for data analysis.

MBE: Minority Business Enterprise.

Must: Specification is mandatory.

Non-traditional Hour Group Sessions: Group sessions provided during weekend hours.

Offender: Person under the custody or supervision of the DOC. For the purposes of this RFB, “offender” is used interchangeable with “correctional client” (or “client”) or “program participant” (or “participant”).

Open-ended: An ongoing group that does not have a specific start date or end date. Participants may begin at any time.

Participant Evaluation: An evaluation based on the participant’s performance completed by Contract Staff.

Each program may have their own standard measurements, including participant self-evaluation, as defined by program guidelines.

Procurement Manager: The procurement staff member who is the point of contact for this RFB and is responsible for managing the procurement process.

Program Co-facilitator: A co-facilitator who works in cooperation with the Facilitator during group sessions.

Program Data Collection System

(PDCS):

A standard electronic data collection system developed by the WI DOC. The PDCS will address progress and outcome measures for WI DOC programs funded under specific appropriations. Public program providers are required to enter data on each participant within their program. Data will be used for purposes including, but not limited to the creation of Legislative reports and data analysis for WI DOC Key Performance Indicators (KPIs).

Program Evaluation: The identification of quantifiable behavioral indicators of response to the planned intervention used to determine program efficacy.

Program Facilitator: An individual who delivers programming and evaluates participant performance.

Program Participant: A person under the care, custody, or supervision of the DOC who is receiving program services. For the purposes of this RFB, “program participant” (or “participant”) is used interchangeably with “correctional client” (or “client”) or “offender”.

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Program Site Manager/Supervisor: Contract Staff member with supervisory designation who will provide programmatic supervision to ensure program integrity and a professional level of practice by Cognitive Base Programming facilitators.

Punishers: Involves the application of a stimulus to decrease behavior.

Purchasing: Department of Corrections’ Purchasing Services Section.

RFB: Request for Bid.

Reinforcers: Involves the application of a stimulus to increase behavior.

Responsivity: Refers to the learning style and characteristics of the Correctional Client which can affect their engagement in treatment.

Secular Programming: Secular programming is defined as a program that is free of religious components.

Session: Refers to each individual 90-120 minute group program delivery.

Semi Open Group: A group program with a specified start/end point which allows participants to enroll at various intervals(s) of the program.

Single Facilitation: Group programming provided by one facilitator without assistance from a co-facilitator.

Skillstreaming: A social skills training method which provides active and deliberate learning of desirable behaviors to replace less productive behaviors.

Special Populations: Correctional Clients that may present particular characteristics and use of population specific tools. Special populations may include (but are not limited to): Gender, Low cognitive functioning, Criminal history (specifically sex offenders), Limited English Proficiency (LEP), Correctional Clients repeating a program, Correctional Clients in an advanced practice, aftercare or relapse program.

Shall: Specification is mandatory.

State: State of Wisconsin.

Supplemental Content: An addendum to core program curriculum which will enhance the content and/or address responsivity issues. All supplemental content will be subject to a site-specific approval processes. Supplemental Content is an addition to the Core Content, and should not replace any of the existing curriculum.

Texas Christian University Criminal Thinking Scales (TCU CTS):

A brief (self-rating) instrument developed to assess cognitive functioning expected to be related to criminal conduct. Findings demonstrate that these scales can serve as a short but reliable self-reported criminal thinking assessment.

USPS: United States Postal Service.

Vendor: Firm submitting a bid in response to this Request for Bid.

WI: Wisconsin.

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1.0 PURPOSE, SCOPE, INTRODUCTION AND RESULTING CONTRACT

1.1 PURPOSE OF THIS REQUEST FOR BID

The purpose of this Request for Bid (RFB) is to provide interested parties with sufficient information to prepare and submit a bid response for one or more service locations. The Wisconsin (WI) Department of Corrections (DOC), Division of Community Corrections (DCC)), request bids for the purchase of secular, Cognitive-Behavioral Based Anger Management Program Services. Adult DCC male and female offender services are requested at Contractor facilities that are located on the public transit routes of Kenosha (Region 2), Racine (Region 2), Milwaukee (Region 3), Appleton (Region 4), and Green Bay (Region 4).

Bidders may bid on one or more locations, but must provide all services for the location(s) which are being bid as indicated on the Cost Sheet (Exhibit 1). Each location will be bid separately, and bidders may be awarded one or more locations.

Other DOC service locations may be added to the resulting Contract(s) upon mutual agreement. Other State agencies may use the resulting Contract(s), if agreeable to both the DOC and Contractor, to obtain the benefits of volume purchases and/or reduction in administrative expenses associated with the RFB process.

1.2 INTRODUCTION AND SCOPE

The scope of the RFB and service Contract(s) resulting from the RFB process shall align with the evidence based WI DOC Cognitive-Behavioral Program Standards and Anger Management Offense-Specific Cognitive Behavioral Programs, provided as Appendix 1.

1.2.1 PROGRAM GOALS

The goals of the Cognitive-Behavioral Based Anger Management Program are the following:

1.2.1.1 Teach cognitive skills which result in cognitive restructuring

1.2.1.2 Teach participants to manage anger, attitudes, thoughts, feelings, and other emotions in a responsibe manner for accountability and community protection

1.2.1.3 Reduce crime/recidivism through cognitive restructuring, pro-social skill building, and targeting dynamic criminogenic risk factors

1.2.1.4 Facilitate acceptance of responsibility for violent and/or criminal behavior

1.2.2 TARGET POPULATION

This program serves male and female Correctional Clients who have been convicted in adult court, are referred by the Department of Corrections, and are under DOC supervision for the duration of services. Some participants may have identified special needs, such as learning disabilities and cognitive limitations. Learning styles and needs may require reasonable accommodations to the program.

Factors considered in referrals will include: convicting offense behavior(s), prior record, other prior history, indicators of imminent relapse, availability of resources, and/or other case contingencies. The target population for anger management cognitive-behavioral based program services will have:

Probable to highly probable anti-social cognition;

Anti-social personality criminogenic needs and will exhibit pro-criminal attitudes;

Cognitive distortions;

Errors in the content of their thinking;

Cognitive deficits in their ability to plan and/or problem solve; and Problems in generataing self-control strategies, as well as deficits in the way they process information. Thinking distortions are identified as a factor in the commission of crime.

Priority placement will be given to medium to high risk Correctional Clients who also have a need for anger management cognitive intervention based upon the DOC provided referral which includes the COMPAS assessment. DOC staff will determine the priority of the Correctional Clients.

1.3 RESULTING CONTRACT

1.3.1 CONTRACT TERM

The initial contract term will be for one year, with options to renew the contract for four additional one-year terms, and the option to extend during a future solicitation process andor to complete group cycles during a

Services Page 7 of 29 contract transition period. Renewal(s) beyond the initial contract term is contingent upon the performance of the Contractor during the contract period and upon availability of funds. These are not automatic renewals.

Contract services will be reviewed by the DOC before a renewal decision is made. Any renewal(s) or extension(s) must be authorized by mutual written agreement of the Contractor and DOC.

1.3.2 CONTRACT DOCUMENTS

In the event of a contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, and the bid of the successful bidder, and additional terms agreed to, in writing, by DOC and the Bidder shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

The following priority for contract documents will be used if there are conflicts or disputes:

1.3.2.1 Official Purchase Order including DOA-3054, Standard Terms and Conditions (Exhibit 3) and DOA-

3681, Supplemental Standard Terms and Conditions for Procurements for Services (Exhibit 4)

1.3.2.2 Bidder’s response as accepted by the State of WI. Successful bidder(s) should retain a copy of their response as it becomes part of the awarded contract.

1.3.2.3 State of WI RFB, including any addendums and amendments. Successful bidder(s) should retain a copy of this RFB document, addendums and amendments as they becomes part of the awarded contract.

1.3.2.4 Other RFB exhibits and attachments

1.4 TERMINATION AND CANCELLATION

This Contract may be terminated or cancelled under any of the conditions included in this Section.

1.4.1 TERMINATION FOR CONVENIENCE

DOC may terminate the Contract at any time, without cause and without penalty, by delivering thirty (30) days’ written notice to the Contractor.

The Contractor may terminate by providing one hundred and twenty (120) days’ written notice to DOC.

In the event of a termination for convenience, the Contractor shall be entitled to receive compensation for completed or partially completed services rendered under the Contract. Compensation for partially completed services shall be no more than the percentage of completion of the services rendered, (as determined solely by DOC), multiplied by the corresponding payment for completion of services as set forth in the Contract. Alternatively, at the sole discretion of DOC, the Contractor may be compensated for the actual service hours provided.

1.4.2 TERMINATION FOR CAUSE

If the Contractor breaches this Contract, the DOC shall provide the Contractor written notice of the breach and a time period (not less than 30 days) to cure. The notice of breach and opportunity to cure may be waived at DOC’s discretion for repeated breaches and may result in immediate termination of the Contract.

The Contractor may terminate this Contract, with cause, by notifying DOC in writing within thirty (30) days after the Contractor becomes aware of the DOC’s alleged noncompliance to the contract. The notice shall include a complete description of the noncompliance. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) develop and diligently proceed with a plan to cure the noncompliance, then the Contractor may terminate the Contract by providing DOC written notice ninety (90) days in advance of the intended date of termination.

1.5.1 CONTRACT CANCELLATION

1.5.1.1 DOC reserves the right to cancel this Contract in whole or in part without penalty, and without notice, if the Contractor:

a) Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity;

b) Makes an assignment for the benefit of creditors;

c) Fails to provide the RFB Procurement Manager with a Certificate of Insurance, consistent with the requirements in RFB section 7.19, prior to commencing Contract services. DOC may cancel the award and make another award and/or offer the Contract to the secondary awarded bidder.

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d) Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract;

e) Fails to maintain the confidentiality of the DOC’s information that is considered to be Confidential Information; or

f) Performs in a manner that threatens the health or safety of a State employee, Correctional Client, citizen, or customer.

1.5.1.2 DOC reserves the right to cancel this Contract in whole or in part without penalty, with 30 days’ written notice, if the Contractor:

a) Fails to follow the sales and use tax certification requirements of s. 77.66 of the WI Statutes;

b) Incurs a delinquent WI tax liability;

c) Fails to submit a non-discrimination or affirmative action plan as required;

d) Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter

111 of the WI Statutes (WI’s Fair Employment Law); or

e) Becomes a state or federally debarred Contractor.

2.0 BID PROCEDURES AND INSTRUCTIONS

2.1 DOC BIDDERS LIST AND NOTIFICATION OF BID AMENDMENT AND ADDENDUM METHOD

Bidder registration on the State of WI eSupplier internet portal is available free of charge to all businesses and organizations that wish to sell commodities and/or services to the State. By registering on the WI eSupplier portal at https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER, a Bidder may register for bidders lists for the commodities and/or services the Bidder is interested in providing to the State. The WI eSupplier Portal for bidders also provides automatic email notification each time DOC or another procuring State Agency posts a solicitation with an estimated value over $50,000 in their designated commodity and/or service area(s).

Only eSupplier registered Bidders, with a valid email address at the time this solicitation is posted via the WI eSupplier Portal, will receive email notifications of bid amendments and addendums being issued. Bidders who obtain the solicitation from a third party, or through the State of WI Public Notices website, or VendorNet website, or by any other means assume responsibility for checking the WI eSupplier Portal for updates to the solicitation.

2.2 REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Deb Adamski-Pavloski Procurement Manager, via telephone at 608-240-5499 or email at DOCProcurementManager@wisconsin.gov.

2.3 BID SUBMITTAL

Bidders may submit their bid responses by mail, hand delivery, email, or the eSupplier Portal. The bid responses must be received in the DOC Purchasing Service Section through one of these methods no later than March 19, 2020 3:00 PM CT. Bids received after that time and date will be rejected.

2.3.1 Preferred eSupplier Portal Submittal:

Bidders electing to submit bids via the eSupplier Portal shall follow the instructions given in the eSupplier Portal system. Failure to properly submit all required documents by the due date and time will result in rejection of the RFB.

2.3.2 Hand delivered or Mailed bids shall be submitted to one of the following:

2.3.3.1 HAND DELIVERY AND COMMON CARRIER ADDRESS

Deb Adamski-Pavloski / Purchasing Services Section Department of Corrections 3099 East Washington Avenue Madison, WI 53704-4338

2.3.3.1 USPS ADDRESS

Deb Adamski-Pavloski / Purchasing Services Section Department Of Corrections

PO BOX 7991

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Madison, WI 53707-7991

NOTE: Allow one extra business day with deliveries to the PO Box address. It takes one business day for mail to be transferred from the PO Box location to the 3099 East Washington Avenue location. Mail transfer services are not provided on State Holidays.

2.3.3 Hand delivered or Mailed bid responses shall include and be submitted as follows:

2.3.3.1 The sealed envelope shall be clearly marked with the following information:

Bidders name and address RFB Title: Cognitive-Behavioral Based Anger Management Program Services RFB Number: CJO-7250 RFB Due Date and Time: March 19, 2020 3:00 PM CT

2.3.3.2 The sealed envelope shall contain the following:

a) One “Original” bid response, marked as such.

b) One “Copy” of the bid response, marked as such.

c) One electronic copy of the bid response

(on a USB thumb drive or flash drive) (in Microsoft Word or Adobe format). The electronic copies must exactly match the hard copies and contain signatures where applicable. Any information deemed confidential on the DOA-3832, Bidder Required Form, shall be in a separate electronic folder marked “Confidential” on the USB thumb drive or flash drive or CD-ROM.

2.3.5 Faxed Bid Submittal:

Faxed bids are NOT accepted.

2.3 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this RFB must be completed. In the event that the DOC finds it necessary to change any of these dates and times the Procurement Manager will issue a bid amendment via eSupplier, unless the event is listed as estimated or approximate.

DATE EVENT

February 17, 2020 RFB posting date February 27, 2020 Last day for submitting written questions March 5, 2020 Answers to questions posted on eSupplier (estimated) March 19, 2020 Bids due from vendors 3:00 PM CT March 30, 2020 Estimated intent to award date April 27, 2020 Approximate Contract start date

2.4 FORMAT OF BID

Responses to this RFB must comply with the following format requirements.

2.5.1 COST SHEET (EXHIBIT 1)

Bidders must fully complete and sign the itemized Cost Sheet per the customized instructions for each location bid. Bidders can bid on one or more locations, but they must provide all services at the location(s) bid. All costs to furnish the programming services(s) must be included in the group session bid price. Bidder must bid ACT curriculum, however if no bidder bids ACT then other curriculum will be considered.

The number of anger management group sessions indicated on the Cost Sheet are estimated for bidding purposes only. The actual number of group sessions provided at each location may be increased or decreased based on programming needs, curriculum cycle, DOC staffing, and/or availability of funds.

2.5.2 BIDDER REQUIRED FORM (EXHIBIT 2)

Include the completed and signed DOA-3832, Bidder Required Form. By completing and signing the form in Section 8, the Bidder is stipulating that their submitted bid is predicated upon the terms and conditions of this RFB and any amendment(s) thereof. Bids submitted in response to this RFB must be signed by the person in the Vendor’s organization responsible for the pricing decision or by an authorized agent.

The Form requires completion of the following information:

Section 1: Bidder Information Section 2: Bidder Contacts

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Section 3: Bidder References Section 4: Designation of Confidential and Proprietary Information Section 5: Bidder Agreement: Wisconsin’s Cooperative Purchasing Service Section 6: Bidder Identification Section 7: Bidder Certifications Section 8: Bidder Signature

2.5.3 ADDITIONAL INFORMATION

Additional required information and documentation is requested within the RFB document.

Italics note all additional required information and documentation.

2.5.4 STATE OF WISCONSIN TERMS AND CONDITIONS (EXHIBITS 3 AND 4)

The DOA-3054, Standard Terms and Conditions (Requests for Bids/Proposals) and DOA-3681, Supplemental Standard Terms and Conditions for Procurements for Services shall govern this RFB and subsequent award. Vendors must accept these terms and conditions. These documents are not required bid submittals if acceptable to Vendor.

When a vendor does not accept the terms and conditions,the vendor must submit with bid response their point-by-point exceptions along with proposed alternative or additional language for each point. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's bid. The State reserves the right to negotiate contractual terms and conditions when it is in the best interest of the State to do so.

2.6 INCURRING COSTS

The State of WI is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.7 COMMUNICATIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

All communication and/or questions regarding this RFB must be made by email, refer to RFB # CJO-7250 and be directed to the Procurement Manager, Deb Adamski-Pavloski: DOCProcurementManager@wisconsin.gov.

Bidders are expected to raise questions, exceptions, or additions concerning the RFB document by February 27, 2020. If at any time prior to the bid due date, a Bidder discovers significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager to request modification or clarification of the RFB document.

In the event it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, will be posted on (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER ).

All contact or communication with any employee or officer of the State of WI concerning this RFB, except through Purchasing Services Section and directed to the Procurement Manager, DOCProcurementManager@wisconsin.gov, is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The Procurement Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate.

Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

3.0 BID ACCEPTANCE, REVIEW AND AWARD

3.1 BID OPENING

Bids will be opened at 3099 East Washington Ave. Madison, WI 53704 Purchasing Services Section on the due date and time indicated on the RFB Cover Sheet and Calendar of Events in 2.4. Only the names of the bidders shall be read aloud at that time, pricing will not be disclosed.

3.2 BID ACCEPTANCE

Bids which do not comply with instructions, or are incomplete or unable to comply with specifications contained in this RFB may be rejected by the DOC. The DOC retains the right to accept or reject any or all bids, or accept or reject any mailto:DOCProcurementManager@wisconsin.gov https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER mailto:DOCProcurementManager@wisconsin.gov

Services Page 11 of 29 part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3 BID REVIEW

Bids will be reviewed by the DOC's Procurement Manager and program managers to verify that specified requirements have been met. Prior to award, DOC may consider results of past awards to the bidder by the State of

WI.

Failure to meet a mandatory requirement shall disqualify the bid

If no bidder is able to comply with a given specification, condition of bid or provide a specific item, the Procurement Manager reserves the right to delete that specification, condition of bid or item.

3.4 METHOD OF AWARD

3.4.1 DOC intends to make one award to the lowest responsive, responsible bidder(s) for each location.

3.4.2 At time of bid award, the DOC reserves the right to make secondary and subsequent awards for each location based on operational needs and to ensure service needs are met at each location. If DOC needs to have more groups at a location which the primary awarded bidder is unable to provide, then the secondary and/or subsequent awarded bidder may also be utilized

3.4.3 The DOC reserves the right to accept or reject any and all bids in whole or in part, DOC also reserves the right to reject bids that exceeds available funding for the services requested in this RFB. Bids that state the DOC shall guarantee a specific quantity or dollar amount will be disqualified. In the event of bidder error in calculation, unit price shall prevail in award.

3.5 MINORITY BUSINESS ENTERPRISE

Bids from a certified Minority Business (MBE) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). MBE must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.6 DISABLED VETERAN-OWNED BUSINESSES

Bids from certified Disabled Veteran-Owned Business (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.7 NOTIFICATION OF INTENT TO AWARD

All bidders that respond to this RFB will be notified in writing of the State’s intent to award the contract(s).

The Contractor shall be prepared to begin delivering services within five weeks of receiving an intent to award notice.

Failure to meet this deadline may result in rescinding of intent to award.

3.8 PROTEST AND APPEALS PROCESS

The protest and appeals procedure applies to only those RFBs for services that are over $50,000. A notice of intent to protest a proposed bid award and the actual protest must be made in writing to the Secretary of the Department of Corrections as set forth below. The protest shall be as specific as possible and should identify statutes and Wisconsin Administrative Code provisions alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

Kevin A. Carr, Secretary

PO BOX 7925

Madison, WI 53707-7925 and be received in the Secretary’s office within five (5) working days after the notice of intent to award a contract is issued. The written protest must be filed with the Secretary of the Department of Corrections as identified above and received in his office within ten (10) working days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the DOC Purchasing Director at the same address.

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The decision of the DOC may be appealed to the Secretary of the Department of Administration, in writing, within five

(5) business days of the DOC’s issuance of its written protest decision, provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code. The appeal must be filed with:

Joel Brennan, Secretary Wisconsin Department Of Administration

PO BOX 7864

Madison, WI 53703-7864

A copy of the Appeal should also be filed with Kevin A. Carr, Secretary of Department of Corrections.

4.0 TECHNICAL REQUIREMENTS

All specifications in this section are the mandatory minimum requirements needed to perform the service(s) requested.

4.1 BIDDER EXPERIENCE AND QUALIFICATIONS

The bidder(s) or individual on bidder’s management staff (e.g. owner, manager, supervisor) shall have 2 or more years’ experience providing Cognitive-Behavioral Based Program services using a multidisciplinary approach for correctional or human service clients.

The bidder(s) shall provide with the bid response documentation demonstrating that their organization meets the experience requirements. Include a list of past Contracts, DOC and others, within the last two years that are of similar scope and service to this bid. Include service description, location of service, number of Correctional clients served, outcome evaluation, and contact person with a phone number and email address.

Vendor references listed on DOA-3832, Bidder Required Form may be checked to verify the number of years of experience.

4.2 STAFF RESPONSIBILITIES, QUALIFICATIONS, EXPERIENCE AND TRAINING

To ensure the quality and effectiveness of Cognitive-Behavioral Based Anger Management Program Services, Contract Administrators for each bid location shall verify the staff qualifications, experience, and training requirements before the awarded contractor’s staff are approved to provide programming services. The staff qualifications, experience, and training requirements are as follows:

4.2.1 PROGRAM SITE MANAGER:

4.2.1.1 PROGRAM RESPONSIBILITIES

Program Site Managers will be responsible for ensuring staff meet the required qualifications, and training for coordinating and planning the programs. Program Site Managers provide supervision of program facilitator(s), program co-facilitator(s), and oversee the overall program delivery of the following :

a) Conducting pre/post evaluations of cognitive-behavioral attitudinal change

b) Oversee Cognitive-Behavioral Based Anger Management Program group services,

c) Providing program updates, curricula, and policy revisions to program facilitators

d) Monitoring fidelity of program delivery through structured group observation conducted (at least quarterly), for each facilitator and co-facilitator.

e) Collecting, tabulating, and disseminating quantitative data and other program-designated measurements

f) Document and ensure that staff meet and maintain educational, training, and professional development staffing requirements.

4.2.1.2 QUALIFICATIONS

a) Bachelor’s Degree or greater in a helping profession (e.g. criminal justice, education, counseling, addictions, psychology, social work, with course specialization in corrections and forensic/legal area) or Two or more year(s) providing supervision to staff in a correctional or human services program.

b) Training in proposed curriculum(s) as idenitifed on bid location Cost Sheet submittal(s).If the curriculum is certified, bidder must submit documentation of the certification.

c) Knowledge of Texas Christian University Criminal Thinking Scales (TCU CTS) assessment.

4.2.1.3 EXPERIENCE AND TRAINING

a) Two or more years years’ experience in facilitating cognitive-behavioral programming.

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b) Two or more years experience working with correctional clients.

c) Training in group facilitation techniques.

4.2.1.4 TRAINING DURING CONTRACT TERM

Program Site Managers shall obtain and document 18 hours of continuing education training in cognitive based program delivery and clinical service delivery every contractual year. Continuing education includes courses, seminars, conferences, workshops, and/or other training experiences as approved by the DOC or an accrediting body.

4.2.2 PROGRAM FACILITATORS

4.2.2.1 PROGRAM RESPONSIBILITIES

The Program Facilitator(s) will be responsible for providing the following program services:

a) Conducting pre and post evaluations of cognitive-behavioral attitudinal change

b) Leading Cognitive-Behavioral Based Anger Management Programgroup services

4.2.2.1 QUALIFICATIONS

a) Associate’s degree or greater in a human service/related field

b) Training in proposed curriculum(s) as idenitifed on bid location Cost Sheet submittal(s).If the

c) Knowledge of TCU CTS assessment

4.2.2.2 EXPERIENCE, TRAINING

a) Two or more years’ experience in facilitating cognitive-behavioral programming

b) Two or more years’ of experience working with correctional clients

c) Training in group facilitation techniques

4.2.2.3 TRAINING DURING CONTRACT TERM

Facilitators shall obtain and document 18 hours of continuing education training in cognitive based program delivery and clinical service delivery every contractual year. Continuing education includes courses, seminars, conferences, workshops, and other training experiences as approved by the DOC or an accrediting body.

4.2.3 PROGRAM CO-FACILITATOR

Applicable only to larger groups, not applicable to award.

4.2.3.1 PROGRAM RESPONSIBILITIES

a) Shall assist program facilitator with delivery of group programming.

b) Conduct role-playing with facilitator or Correctional clients

c) Observe and assist with group reporting and documentation

4.2.3.2 QUALIFICATIONS

a) HS diploma, GED, HSED or equivalent

b) Training in proposed curriculum(s) as idenitifed on bid location Cost Sheet submittal(s).If the

Within five business days of Bidder(s) receiving a Primary Contractor intended award for one or more locations, bidder shall provide the Contract Administrator with the name(s) of the Program Site Manager and Program

Facilitator(s), dates and locations of each contracted staff member’s experience, and the names and phone numbers of the person who can verify their experience according to the requirements of each position as described in this section.

Within five business days of Bidder(s) receiving a Primary Contractor intended award for one or more locations, bidder shall notify the Contract Administrator of any positions that are pending hire including a recruitment plan and job description for each position.

4.3 PROGRAM SERVICE LOCATIONS

4.3.1 CONTRACTOR PROVIDED FACILITIES AND FACILITY REQUIREMENTS

The Contractor must provide a facility for groups, intakes, assessments, and individual services for bid locations in DCC Region 2, 3 and 4 listed below. The facility provided must have an appropriate physical space use plan to reasonably accommodate group programming, and to conduct Correctional Client

Services Page 14 of 29 interviews, assessments, and intakes. The facility also must meet all applicable federal, state, and local codes, regulations, and requirements.

The Bidder must be able to provide a facility within the referenced transit system for each DCC location bidding on.

Adult programming is requested at the following locations:

4.3.1.1 DCC Region 2

a) Cost Sheet Bid Location 1 –Must be located on the Kenosha transit system

b) Cost Sheet Bid Location 2 –Must be located on the Racine transit system

4.3.1.2 DCC Region 3

Cost Sheet Bid Location 3 - Must be located on the Milwaukee transit system

4.3.1.3 DCC Region 4

a) Cost Sheet Bid Location 4 –Must be located on the Appleton transit system

b) Cost Sheet Bid Location 5 –Must be located on the Green Bay transit system

c) Cost Sheet Bid Location 6 –Must be located on the Oshkosh transit system

4.4 PROGRAM REQUIREMENTS

4.4.1 CORE CONTENT

The Core Content includes required program components that must be provided to all participants and are considered fundamental to program fidelity. The Cognitive-Behavioral Based Anger Management Program curriculum requested through this RFB must be Gender Specific and include the following Core Content components:

4.4.1.1 Cognitive Restructuring:

Evaluating, identifying and changing thoughts, attitudes, and/or beliefs that lead to offending and/or problematic behaviors

4.4.1.2 Cognitive Skills Training:

Goal development, reasoning, problem-solving, decision-making and practicing social skills

4.4.1.3 Guided Skills Practice:

Review homework, in class practice and modeling

4.4.1.4 Self-Risk Management :

A document, examination or presentation that demonstrates the ability to identify personal risks and apply pro-social options

4.4.1.5 Supplemental Content:

Additional curriculum content may be provided, to reinforce existing curriculum, if approved by the Contract Administrator

4.4.2 CURRICULUM OPTIONS

Bidders must deliver one or more of the following semi-open program curriculums. DOC will have the final approval on the curriculum.

DCC Adult Programming

a) Anger Control Training (ACT), and/or

b) Other adult curriculum programs, requiring DOC approval, which contain the Core Content listed in

4.4.1, and can be described as follows :

Based on a cognitive-behavioral theoretical model.

Delivered with one or two group sessions per week.

Is an open-ended or semi-open program with specific curriculum entry points.

Has a formalized manual or structured lesson plans and materials.

Evidence based individual assessment(s) and evaluation(s) of program participants.

Targets criminogenic risk factors, needs scales and problematic behaviors while utilizing a variety of intervention strategy techniques.

Provides social cognitive-behavioral skills training based on sound cognitive-behavioral research with correctional clients.

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Provides role playing and modeling of anti-criminal attitudes and behavior.

4.4.2 THE FOLLOWING PROVISIONS ARE REQUIRED FOR ALL GROUP SERVICES:

4.4.2.1 Secular program services shall be provided. Program content, materials, and self-help support groups employed in the delivery of treatment to correctional clients must comply with the requirements in RFB Section 7.15, Faith-Based and Charitable Organizations.

4.4.2.2 The Contractor shall provide lesson plans, correctional client workbooks and other necessary program materials. Program materials given to correctional clients will not be returned after program completion. If issued materials are lost prior to program completion, it is the contractor’s responsibility to ensure that the program participant received replacement materials. Correctional clients cannot be charged for any materials.

4.4.2.3 Correctional clients shall complete homework, journals, and thinking reports outside of the group session. Groups shall not end before the specified time. If a group completes the curriculum material and time remains in the group session, the program facilitator shall use the time to direct the group members in targeted skills practice exercises.

4.4.2.4 Contract staff shall inform all new correctional clients of the group facilitator’s duty to warn, and communication obligation to DOC.

4.4.2.5 Contract staff shall make any necessary accommodations for correctional clients that present with potential program barriers. Examples include: cognitive deficits, lower reading levels, mental illnesses,.

4.4.2.6 All groups shall follow the characteristics consistent with program efficacy per Program Guidelines, provided as Appendix 2.

4.4.2.7 Contract staff shall demonstrate an ability to be assertive and non-punitive toward Correctional clients. Contractor shall have a written policy addressing the implementation and use of punishers and reinforces. Contract staff training in the application of these behavior modification tools shall be provided and documented.

4.4.3 PROGRAM CURRICULUM DELIVERY

Contractors shall provide separate group programming for male and female participants.

4.4.3.1 PROGRAM CYCLES

Break times are not included in the group session length.

ACT

This program cycle is designed to run twice weekly for 10 weeks, however the frequency of groups and length of each session may be negotiated. The program shall have three or more entry points.

The quantities and units on the Cost Sheet, Exhibit 1, are provided for bidding purposes only. The DOC reserves the right to adjust the quantity of scheduled daytime, evening and non-traditional hour groups based on the total number of Correctional clients referred. DOC also reserves the right to add or move service locations within DCC Regions as needed to meet operational needs. A State of Wisconsin map, showing the counties within DCC Regions, is provided as Appendix 3.

How Regions are divided may change during the contract term.

4.4.3.2 GROUP SESSION PARTICPANT NUMBER

a) SINGLE FACILITATION

Group enrollment shall be no less than four and no more than ten participants with single facilitation.

b) CO-FACILITATION Group enrollment shall be no less than four and no more than fifteen participants with a co-facilitator present. DOC staff are not authorized to co-facilitate group sessions.

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c) EXCEPTIONS

Exceptions to the minimum or maximum session enrollment requirements will require prior written approval from the Contract Administrator. If enrollment falls below four, Contract staff shall contact the Contract Administrator the next business day.

4.4.3.3 HOURS OF SERVICE

Contractor’s staff may be required to provide group services during daytime, evening, and non-traditional business hours. Participant’s availability must be considered when scheduling. Actual group dates and times shall be negotiated with the Contract Administrator at each location.

Changes to dates and times must have written approval from the appropriate Contract Administrator.

Multiple groups may be held at the same location. In the event that groups are provided in succession by the same facilitator, there must be at least 15 minutes between the groups.

4.4.3.4 HOLIDAY SCHEDULE

Groups will not be held when the state observes each of the following holidays. (New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day , Labor Day, Thanksgiving Day, and Christmas Eve, Christmas Day and New Year’s Eve Day).

4.4.3.5 SESSION CANCELLATION

Correctional clients will be informed at the start of services that when the local schools are closed due to weather conditions, OR local public transportation has been suspended, groups will not be held.