PWS

PERFORMANCE WORK STATEMENT

ELEVATOR MAINTENANCE

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide elevator maintenance and repair services to various elevators located on Fort Leonard Wood (FLW), Missouri. The goal is to meet mission accomplishment by providing safe and operational elevators for occupants, users, and visitors to facilities identified to receive elevator maintenance services under this contract. To meet this goal, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR) to efficiently provide elevator maintenance services while minimizing disruptions to operations within the facilities and meeting security requirements. Current listing of elevator locations and data are in Technical Exhibit (TE) 2. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services, except for those items specified as government furnished property and services, necessary to provide full preventative maintenance and repairs for all elevators identified in TE 2. The Contractor shall perform to the standards defined in this Performance Work Statement (PWS).

1.2 Objectives: The objective of this contract is to provide complete and full preventive maintenance, service call response, repairs, testing/inspections and record keeping on elevator equipment at FLW.

Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications. All work to be done shall be in accordance with American Society of Mechanical Engineers ASME A17.1, A17.2, and A17.3. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at FLW promptly and diligently as required by the standards of this contract. The Contractor shall provide constant, high quality service to properly protect all elevator equipment from deterioration and to provide constant peak performance of all elevators, resulting in a minimization of long-term repairs, to minimize the number of service calls and to minimize elevator downtime while maximizing customer satisfaction.

1.3 Scope: The Contractor shall perform elevator maintenance services to the standards in this contract and in a manner that will maintain safe and operational elevators for all elevators identified on TE 2.

During the performance of this contract the Government reserves the right to add or delete elevators.

A modification to the contract will be executed to incorporate these changes.

1.4 Period of Performance: The period of performance (POP) shall be for one (1) Base Year of 12 months and four (4) 12-month option years with one (six) 6-month 52.217-8 option.

1.5 Place of Performance: The work to be performed under this contract will be performed at the government facilities, located on FLW, identified on TE 2.

1.6 Hours of Operation: The Contractor is responsible for providing services between the hours of 0730 to 1600, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the

Neff, Wendy V CIV USARMY ID-TRAINING (USA) What personnel? Whose personnel? Maybe remove “all” and reword it? The Contractor shall provide personnel/labor, equipment, supplies, transportation, tools, materials, supervision…...

Matney, Melissa L CIV USARMY ID-TRAINING (USA) This standardized language.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Ok ☺️

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Please scrub the TE and make sure the list includes all elevators.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) David confirmed it does list all the elevators.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Spell out American Society of Mechanical Engineers (ASME)

Neff, Wendy V CIV USARMY ID-TRAINING (USA) A17.1/CSA B44 Safety Code for Elevators A17.2 Guide for Inspection of Elevators A17.3 Safety Code for Existing Elevators There are more standards listed at this website if needs to be added. Such as: A17.4 Guide for Emergency Personnel, A17.5 Electrical Equipment, A17.6 Standard for Elevator Suspension, Compensation and Governor Systems, A17.7 Performance-Based Safety Code for Elevators and QEI-1 Standard for Qualification of Elevator Inspectors. https://www.asme.org/resources/a17-elevators-and-escalators

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is this current still?

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Yes it is

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Add 6 month extension.

above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.1 Work Coordination: The Contractor’s service personnel shall contact the Directorate of

Public Works (DPW) Operation and Maintenance Division (OMD) on each visit to the installation prior to beginning work that day to inform the OMD of what work is being completed during the visit. The OMD shall be notified within 24 hours of service rendered, in writing of all work that was completed on any elevator and the status of the elevator upon departure.

1.6.2 Building 5410: The Contractor personnel servicing the elevator in building 5410 will be escorted during all work due to the nature of the building.

1.7 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.8 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective

QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP, including changes, shall be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is how the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and shall be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) days of changes being made. The QCP must be IAW the Performance Requirements Summary (PRS) (TE 1) of this contract. The plan shall include but is not limited to the following:

• The name of the Project Manager

• A communication plan that shall describe methods of direct and indirect communication with the Government regarding performance of the contract.

• An inspection system covering all the services listed on the Performance Requirements

Summary. The inspection plan shall specify the areas to be inspected on both a scheduled and unscheduled basis, and the individual who will perform the inspections.

• The Contractor shall give immediate written notice to the KO or COR of any condition which is discovered that may present a hazard to either the equipment or passengers.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

• A contingency plan to provide for continuing maintenance of elevators in the event of employees’ absences, strikes or work stoppages. Work stoppage or strike participation by Contractor personnel against the Contractor does not relieve the Contractor of his responsibility to fulfill the requirements of this PWS.

1.9 Contractor Performance Assessments: The Contractor will evaluate his contract services, correcting any deficiencies, which deviate from the commercially acceptable standard for elevator maintenance

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Change throughout.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Done.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Escort still required?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Yes.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Add Juneteenth.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Washington’s Birthday is a Federal Holiday, it’s not listed.

I believe that is celebrated via President’s Day.

and repair. The Contractor shall furnish a copy of the evaluation/inspection reports to the designated COR for this contract as requested.

1.10 Government Performance Assessments: Government performance assessments will be used to evaluate the contractor's performance under this contract. The Government has the right to inspect and test all services called for by the contract and commitments made by the Contractor during the solicitation process, to the extent practicable at all places and times during the term of the contract.

The Government will perform inspections and tests in a manner that will not unduly delay the work.

If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may: (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may: (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or (2) terminate for cause. "Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

1.10.1 This PWS includes a PRS (see TE 1). The performance standards in the PRS establish the performance level required to meet the contract requirements. The Performance Standard column of the PRS lists a summary of verifiable, measurable levels of service. The PRS includes the acceptable quality level, the method of surveillance, and deduction amount for non-compliance. The Government may change the PRS to optimize efforts and ensure that we are measuring the correct objectives. All such changes would be bi-lateral modifications to the basic contract.

1.10.2 A Government Inspector may accompany Contractor personnel during regular maintenance, service calls, or other work visits to observe and / or ask for explanation of work performed.

The intent is not to delay the Contractor in any way.

1.10.3 Performing quality assurance in accordance with the PRS does not preclude the Government from conducting inspections as defined in Federal Acquisition Regulation (FAR) 52.212-4 Contract Terms and Conditions for Commercial Items for Inspection/Acceptance.

1.10.4 If performance or quality measures are not being met by the Contractor, the Government will revisit the QCP and may request revisions. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

1.10.5 If it is found that the elevators and associated equipment have deficiencies, the Contractor will be notified of these deficiencies, and it shall be their responsibility to make the necessary corrections within three (3) calendar days.

1.11 Post Award Conference / Performance Evaluation Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO and COR shall have performance evaluation meetings with the Contractor to review the Contractor's performance once a month for the first 3 months of the contract. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Meetings may be held quarterly thereafter as determined beneficial by the Government and Contractor.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is this still a sufficient timeframe?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Yes.

Neff, Wendy V CIV USARMY ID-TRAINING (USA)

42.5 also states that it can be done with a letter or other form of written communication. Not sure if you would like to add that?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) It doesn’t specify face to face so I think we are okay to leave it vague.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Will this occur?

Yes.

1.12 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13 Personnel

1.13.1 Contractor Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available from 0730 to 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services addressed in the Technical Exhibits.

1.13.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Ethics and Standards of Conduct.

1.13.3 Special Qualifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators. All work shall be performed with, and under the supervision of, skilled and experienced elevator mechanics directly employed by the Contractor licensed and certified in accordance with ASME A17.1. Proof of certification for each employee shall be submitted to the KO no later than the post award orientation for this contract.

1.13.4 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13.4.1 Rosters: For installation security purposes, the Contractor shall provide the KO a list of all employees who will perform work under this contract. The list shall include name, badge number and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR as they occur.

1.13.4.2 Employee Badges: The Contractor shall furnish each employee a contract identification badge that shall be conspicuously displayed when working. The ID badge shall include the full name of the employee, company name, a badge serial number and the employee’s picture.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) This needs to be updated with JAM information.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Does this need to be in here?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) If directly is mentioned does that mean no sub-contracting allowed?

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Follow up w/legal and MICC.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Confirm this is correct Reg.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) ASME A17.1-2022 looks like the 2022 is the up to date version.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Note: Effective March 2024, the Safety Code for Elevators and Escalators (ASME A17.1/CSA B44 – 2022) mandates cybersecurity requirements for all internet connected components and subcomponents of elevator and escalator systems. Lack of compliance with the updated code could leave organizations unable to sell or install new elevators or escalators (and their components) once it is adopted.

1.13.5 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, Ethics and Standards of Conduct, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 USC 423 relative to release of acquisition related information, or actions or discussions which may prejudice future competitions.

The Contractor shall ensure no contractor employees conduct political related activities or events on the Installation.

1.14 Reporting and Record Keeping Requirements:

1.14.1 Elevator Monthly Status Report: The Contractor shall develop and implement a plan for communicating and reporting to the government, the status of the Contractor’s implementation of the contract requirements. The report shall be submitted to the COR monthly. The intent is to provide the government, in writing, information about what maintenance, updates, changes, alterations, repairs and replacements have been made to each elevator. This report shall accurately convey to the government all work to the elevators including minor repairs such as light bulb changes, cleaning, machine room updates, service call trouble shooting, etc. The format shall be approved by the COR.

1.14.2 Preventative Maintenance Schedule: The Contractor shall provide a work schedule for each elevator that includes plans for all preventative maintenance. Work schedules shall be designed for each type of equipment to be serviced, such as geared elevators, hydraulic elevators, etc., and shall conform to the manufacturer’s recommended practice for the equipment concerned. The annual schedule shall be submitted to the COR NLT than 10 working days prior to commencing work on this PWS. Updates to the schedule shall occur as needed but not less than annually. All inspections, lubrication, adjustments, tests, cleaning, routine repairing, and other preventative maintenance activities shall be performed in accordance with schedules submitted by the Contractor. If deficiencies are identified that require repairs outside the scope of this contract, the Contractor shall notify the COR in writing within 24 hours upon discovery of the deficiency.

1.14.3 Elevator Log Sheet: The Contractor shall provide and keep current suitable elevator log sheets for each elevator. A log sheet shall be kept in the appropriate machine room of the building in which the elevator is located. A copy of the log sheet shall be submitted to the COR for approval NLT than 10 working days prior to commencing work. Once a log sheet has been completed a copy shall be submitted to the COR and a new log sheet started.

Upon completion of each preventative maintenance visit or service call, the contractor employee shall record all work that was done to the elevator including identification of all parts that were replaced, status of the elevator upon departure, and date and initial the log sheet.

1.14.4 Daily Action Reports: The Contractor shall notify the OMD after each service or preventative maintenance call in writing of all work that was completed on any elevator, the status of the elevator upon departure and a follow-up plan for any elevator left non-operational.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Check reference.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Update name: ETHICS AND STANDARDS OF CONDUCT Effective date 5-15-2024

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Check reference.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Yes. It’s called the Procurement Integrity Act. Add it after the 41 USC 423?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Yes, contractor supplies monthly report.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Yes, contractor supplies PM schedule.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Still needed. Contactor is supplying.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Change to Action Reports.

Done

1.14.5 Annual Inspection Reports: Annual inspection reports shall be submitted to the COR 14 calendar days after the inspections are complete. If deficiencies are identified, the report must include a detailed description of the deficiencies.

1.14.6 Replaced Parts and/or Materials: All parts and materials replaced under this contract shall be turned over to DPW OMD within 7 calendar days of work completed for verification of defectiveness prior to payment for replaced items. The Contractor will not be paid for replacement of parts and/or materials for items found to be in good working order after replacement.

1.15 Payments: Payments for preventative maintenance, service calls and repairs shall be on a monthly, fixed price basis.

1.15.1 Other than Fair Wear and Tear Repairs: Service calls and repairs that fall outside the scope of normal fair wear and tear (see paragraph 5.8), including misuse, abuse, vandalism and acts of God, shall be billed separately, based on labor hours, according to an agreed upon labor rate proposed in the applicable CLIN.

1.15.1.1 The Contractor shall only be paid for actual time spent on the ground at the elevator site; not for drive time to or from the location.

1.15.1.2 This shall be done through a separate delivery order against this contract.

1.15.1.3 Work shall not commence until a proposal for the work has been accepted and a funded delivery order has been issued by the KO.

1.15.2 Parts and Materials: The Contractor will be reimbursed for parts and materials required to perform service call work and repairs within of the scope of this contract, in accordance with the applicable contract line items and as described herein.

1.15.2.1 Pricing for parts, materials, and any special equipment shall be unburdened and supported with a quote or invoice. The amount billed shall be the lowest cost that is reasonably available to the Contractor. All parts and materials billed for shall be recorded on the elevator maintenance log, have approved supporting documentation submitted in conjunction with the invoice, and shall be included on the invoice under the appropriate CLIN, for the POP that the work was completed. Approval must be obtained from the KO prior to the replacement of any part(s) exceeding $1,000.00 in cost at any individual site.

1.15.2.2 Consumable materials shall be included in the fixed price amount.

1.15.3 Equitable Adjustments: Equitable adjustments that are deemed fair and reasonable by the KO, shall be applied if necessary.

1.15.4 Repairs Requiring More Than 32 Hours: Repairs that require over 32 hours shall be performed by an outside contractor. When this is identified the contractor is required within 10 business days to provide written documentation with brief scope of work, to include estimated parts, materials and labor hours. It is expected that a warranty for the work completed will reduce the number of service calls and repairs required. Should significant such repairs occur, the Government may issue a Request for proposal for the reduced service order work that is typical when warranties exist.

1.16 Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Leave as is.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Does this occur?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Yes, this needs to be kept.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is this still a sufficient amount?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Dave recommends to increase it to $1,000.00.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Done.

When this is identified contractor is required within 10 business days shall provide written documentation with brief scope of work, to include estimated parts, materials and labor hours.

requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts within 24 hours of occurrence. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.17 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this post shall conform to the post security regulations. The Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA) and/or local policy.

1.17.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.17.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.17.2.1 Lost keys shall be reported immediately to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.17.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.17.2.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

Is the contractor issued keys?

1.17.3 Any lost and found articles found by the Contractor or his employees, regardless of value, shall be reported the COR and turned into the MP Desk at Building 1000.

1.18 Antiterrorism and Operations Security: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index and Terrorist Screening Database (Army Directive 2014-05 / AR 190- 13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, IAW status-of-forces agreements and other theater regulations.

1.18.1 Antiterrorism (AT) Level 1 Training: All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training.

The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

1.18.1.1 The Installation AT Office or a certified Level II trained ATO will provide a one-hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

1.18.1.2 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.18.2 Operations Security (OPSEC)

1.18.2.1 The OPSEC Plan and User Agreement. The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

1.18.2.2 For contracts that require an OPSEC Standard Operating Procedure/Plan:

Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

1.18.2.3 Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Update information.

Done.

1.18.2.4 The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

1.18.2.5 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.18.2.6 Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

1.18.3 iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm.

This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or

KO.

1.18.4 Access and General Protection/Security Policy and Procedures: FLW Automated Installation Entry (AIE) Pass Transition. The included instructions/form for requesting a Ft.

Leonard Wood AIE pass supersede those previously communicated. The AIE pass form (see attached) has been revised for applicants to provide citizenship status, Foreign Nationals Alien Registration/Passport number and Country of Birth information. An electronic copy of the spreadsheet will be sent via email for your use. As with the previous version, all information must be typed; handwritten and incomplete requests will not be processed. Once completed, submit the form to your sponsor via email or US mail.

Your sponsor will add the FPCON level, days, and times for entry and will forward it to the Visitor Control Center (VCC) for background screening and pass processing. The sponsor will send it via encrypted email to this address: usarmy.leonardwood.usag.list.des-physec-vcc@army.mil. VCC personnel will notify sponsors when background screenings are completed, and passes are ready for pickup. Sponsors will then notify you that your pass is ready for pick up at the VCC. You will need bring a valid picture ID and turn in Mobilisa passes, as they will no longer be authorized. As a reminder, the Mobilisa pass application portal is no longer used. Regardless of the expiration date of an existing Mobilisa pass, ALL pass holders are required to get the new AIE pass. Person(s) that do not submit for the new AIE pass may experience delays entering FLW.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

Beginning 1 June 2023, Ft. Leonard Wood will no longer accept, for access purposes, the state issued driver licenses (DL), or state issued IDs that do not meet the Real ID Act of 2005 standards. Person(s) requesting access with a non-compliant state DL or ID will need to present along with the non-compliant DL/ID one of the documents below to prove identity to be issued a pass or given access to Ft. Leonard Wood.

• US passport or passport card

• Certified birth certificate (not a photocopy)

• Social Security Card (not a photocopy)

• School identification card with photograph (high school and college age students)

• US military or draft record (DD Form 214) http://www.wood.army.mil/LEC/iWatch/iWatch.htm Matney, Melissa L CIV USARMY ID-TRAINING (USA) Update information.

Done.

• US Coast Guard Merchant Mariner Card

• Transportation Worker Identification Card (TWIC)

• US Native American tribal document

• NEW VA health card

1.18.5 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.19 Emergency Services

1.19.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.19.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.20 Local Instructions

1.20.1 Use of Tobacco Products on Fort Leonard Wood: The Contractor and its employees shall be familiar with and shall comply with the provisions of Garrison Policy 05-2022, Use of Vapor Producing Devices. The Contractor, upon request, shall be furnished with a copy of this Policy Memorandum. However, failure to request a copy of the memorandum will not relieve the Contractor from complying with the requirements of this paragraph.

1.20.2 Prevention of Trainee Abuse: The Contractor and its employees shall be familiar with and shall comply with the provisions of TRADOC 350-6 (Chapter 11 in particular), Initial Entry Training (IET) Training Policies and Administration, dated 17 July 2002, as presently written and as subsequently amended. The Contractor, upon its request, shall be furnished with a copy of FLW Regulation 350-6. However, failure to request a copy of the regulation will not relieve the Contractor from complying with the requirements of this paragraph.

1.20.3 Employees of Contractor: The Contractor shall be responsible for the performance and conduct of his employees, to include subcontractor employees, at all times while performing under this contract. Employees of the Contractor or subcontractor may be denied entry to the installation by the military police or other authorized Government authority if it is determined that such entry may be contrary to good order, discipline or the security of the installation. Pursuant to 18 U.S.C. 1382, the Installation Commander may bar individuals from entry on the installation.

1.20.4 Liability of Contractor: The Contractor shall be liable for injuries or damages to persons or property resulting from the negligent acts or omissions of the Contractor, his agents, employees and/or subcontractors.

1.20.5 Accident Prevention and Safety Requirements

1.20.5.1 To provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies and equipment, and for avoidance of work interruption in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Occupational Safety and Health Act of 1970, Public Law 91-596. The

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is the contractor issued keys?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Leave this information.

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is this still a current policy?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Garrison Policy 05-2022 & Reg 420-2

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Wendy is going to look into this.

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Command Policy 19-03 is not found on the list of policies and regs. For FLW. However Army Regulation (AR) 600-63, Army Health Promotion, paragraph 7-3a, 20 SEP 2009, states: "Tobacco use is prohibited in all DA-occupied workplaces except for designated smoking areas, as authorized by Department of Defense Instruction 1010.15, Smoke-Free DoD Facilities. The workplace includes any area inside a building or facility over which DA has custody and control, and where work is performed by military personnel, civilians, or persons under contract to the Army."

Neff, Wendy V CIV USARMY ID-TRAINING (USA) Wendy to ask John Lackey about vape/smoking policy?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Is this current?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Wendy is going to look into this.

This policy doesn’t exist. There is a tradoc policy TRADOC 350-6. Maybe change the FLW to TRADOC?

Contractor shall also take or cause to be taken such additional measures as the KO may determine to be reasonable and necessary for the purpose.

1.20.5.2 The Contractor shall maintain an accurate record of and shall report to the KO in the manner and on the forms prescribed by the KO, exposure data and all accidents resulting in death, traumatic injury, occupational disease and damage to property, materials, supplies, and equipment incident to work performed under this contract.

1.20.5.3 The KO will notify the Contractor of any non-compliance with the forgoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the site of the work, shall be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

1.20.5.4 Compliance with the provisions of this clause by subcontractors shall be the responsibility of the Contractor.

1.20.6 Contractor Correspondence Requirements: All Contractor and subcontractor originated correspondence under this contract shall be on the originating firm’s letterhead, except in the case where pre-printed Government forms are used, shall be typed or handwritten in a legible manner, and shall be submitted in the signed original, with supporting copies as required by the KO.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Bank: A series of elevators arranged side by side that work together to respond to calls.

2.1.3 Consumable Materials: Items used in the routine maintenance and repair of equipment but not considered a specific part for a specific piece of equipment. Examples of consumable materials are bulk items such as grease, oil, lubricants, wire connectors, screws, nuts or other items that are normally considered consumable in commercial maintenance and/or repair function.

2.1.4 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.5 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks and other similar items.

2.1.8 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property: Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Removed Acronyms that were not included in the body of the PWS.

2.1.11 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.14 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.