Site Visit Agenda-AOCSSB26R0050_v1.pdf

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Solicitation No. RFP-AOCSSB26R0050 Russell Senate Office Building

Congressional Cable TV System (CCTS) Assessment Washington DC

PRE-PROPOSAL SITE VISIT

Date August 7, 2026

8:00 A.M. (EST)

Participants attending the site visit are requested to gather near the entrance to the Dirksen Senate Office Building at the 24-hour Entrance located between First St. NE & C St. NE. AOC staff will escort participants to the site visit space by 8:00 am. Each participant will need to have valid, government-issued identification (i.e., driver’s license) on their person the day of the site visit in order to participate. There is no public parking at the Dirksen or Russell, therefore, it is imperative that participants properly plan their travel to be on time for the site visit. The AOC will not host another site visit prior to award.

Introduction -- Purpose of meeting is to ensure that everyone visits the work site and understands the requirements and solicitation procedures.

Solicitation Number: RFP- AOCSSB26R0050

A. Sign- In Roster - Please sign in legibly.

B. Introductions:

Contracting Officer – Donald Fuqua Contracting Officer’s Representative – Tuan Ho (CPP)

C. WELCOME REMARKS –

This is an informational briefing only and does not encompass all solicitation data but is intended to provide an overview of the scope of this effort.

The formal solicitation and any amendments are the only documents that should be relied upon to determine the Government’s requirements.

D. Contract Time: The Period of Performance shall be 180 calendar days from date of award.

E. Deficiencies in Contract Documents: It is the offeror’s responsibility to notify (in writing) the Contracting Officer of any ambiguities or deficiencies in the solicitation documents prior to submitting the quote.

F. Partial Proposals, Altering the proposal quantities will not be considered.

A. Pre-Proposal Conference /Site Visit Questions and ALL remaining Questions pertaining to this solicitation are due:

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12:00 PM, Eastern Time (ET) on Monday, August 17, 2026.

Questions received after that time may not be answered.

G. Proposals are due: 12:00 PM, Eastern Time (ET) on Monday, August 24, 2026 5:00 PM (ET), August 26, 2026

H. This pertains to proposal submission. NO HAND CARRIED PROPOSALS WILL BE

ACCEPTED. EMAIL ONLY

I. Questions will be permitted during the site visit; however, all government responses during the visit are unofficial. For an official response, offerors shall provide a written question by the question due date. In addition, no photography will be permitted.

Notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, are unclear, it is the responsibility of the offeror to seek clarification prior to submitting a proposal.

Communications and clarifications concerning this RFP must be submitted in writing through the Contracting Officer, Donald Fuqua, via email at Donald.Fuqua@aoc.gov. Responses to proposal questions will be shared with all offerors via solicitation amendment.

J. Important Sections of the Solicitation:

1. Solicitation, Standard Form (SF-33), See Block 15A -C (offeror Name & Address), Block 16 (Signer’s name & Title), Block 17 (Signature) Block 18 (Date of proposal)

2. ** Fully complete and return SECTION K - Representations and Certifications

(starting on page 59-63) section of the Solicitation with your proposal.

3. REMEMBER TO SIGN YOUR PROPOSAL (SF-30 AMENDMENT 001)

4. Offerors are reminded that ALL pages of ALL SF_30_Amendments SHALL be signed and returned along with quote, per Standard form 30, item 13(E).

5. It is the sole responsibility of the offeror to monitor their emails and Sam.gov website for ALL changes to the solicitation or for information released by the Contracting Officer.

6. Offerors are reminded that any information pertaining to this solicitation (e.g.

Questions, proposals, Etc.) not submitted to the Contracting Officer Donald.Fuqua@aoc.gov will not be considered.

7. Documents that are required to be submitted in the Proposal package.

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Volume I

a. Introductory Letter (Volume I) (non-evaluated)

b. Technical Approach (Volume I) (Evaluated)

c. Key Personnel and Staffing (Volume I) (Evaluated)

d. Corporate Experience and Expertise (Volume I) (Evaluated)

e. Price (Excel attachment J.62) (Volume II) (Evaluated)

f. Standard Form 33 (Provision Fill-Ins), Sign Page 1 & Fill in Section K

(Volume II)

Contact:

If you are having issues entering the building. Please call the number below. This is intended for the site visit only. Please refrain from calling this number for questions pertaining to the solicitation. Again, this is intended for the site visit only.

Donald Fuqua (Cell) - 202.329-6763

Location:

Russell Senate Office Building (RSOB), Note: only participants who reserve will be allowed to attend due to clearing with the Capitol Police at the 24-Hour Dirksen Senate Office Building Screening door located between First St. NE & C St. NE. Washington DC. United States.