J.1 CCTV System Assessment SOW_v1.pdf

Congressional Cable Television System Statement of Work

On-site Congressional Cable TV System Assessment SOW

Congressional Cable TV System (CCTS) Assessment

Statement of Work (SOW)

Architect of the Capitol (AOC)

Electronics Engineering Branch

Utilities & Power Plant Operations

Utility Services Division i

CONTENTS

C.1 PROJECT TITLE:

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 TASKS

C.5.1. Task 1 – Existing CCTS System Assessment C.5.2. Task 2 – Comprehensive CCTS “Improvement Plan” C.5.3. Task 3 - Control room Upgrade Plan C.5.4. Project Management Plan C.5.5. Biweekly Status Report

C.6 DELIVERABLES

C.6.1. Instructions for Delivery of Deliverables

C.7 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.8 KEY PERSONNEL

C.9 CONTRACT TYPE

C.10 OTHER DIRECT COST (ODC)

C.11 PERIOD OF PERFORMANCE

C.12 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.13 TRAVEL

C.14 PERSONAL SERVICES

C.15 SECURITY

C.16 SAFETY

C.17 POINTS OF CONTACT

C.18 ACRONYMS

C.1 PROJECT TITLE: CONGRESSIONAL CABLE TV SYSTEMS ASSESSMENT

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 TASKS

C.5.1. Task 1 – Existing CCTS System Assessment C.5.2. Task 2 – Comprehensive CCTS “Improvement Plan” C.5.3. Task 3 - Control room Upgrade Plan C.5.4. Project Management Plan C.5.5. Biweekly Status Report

C.6 DELIVERABLES

C.6.1. Instructions for Delivery of Deliverables

C.7 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.8 KEY PERSONNEL

C.9 CONTRACT TYPE

C.10 OTHER DIRECT COST (ODC)

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C.11 PERIOD OF PERFORMANCE

C.12 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.13 TRAVEL

C.14 PERSONAL SERVICES

C.15 SECURITY

C.16 SAFETY

C.17 POINTS OF CONTACT

C.18 ACRONYMS

1.1 CONGRESSIONAL CABLE TV SYSTEMS ASSESSMENT

1.2 BACKGROUND

3.1 SCOPE OF WORK

4.1 APPLICABLE POLICIES AND STANDARDS

5.1 TASKS

C.1.1. Task 1 – Existing CCTS System Assessment C.1.2. Task 2 – Comprehensive CCTS “Improvement Plan” C.1.3. Task 3 - Control room Upgrade Plan C.1.4. Project Management Plan C.1.5. Biweekly Status Report C.1.6. Deliverables C.1.7. Instructions for Delivery of Deliverables

C.2 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.3 KEY PERSONNEL

C.4 CONTRACT TYPE

C.5 OTHER DIRECT COST (ODC)

C.6 PERIOD OF PERFORMANCE

C.7 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.8 TRAVEL

C.9 PERSONAL SERVICES

C.10 SECURITY

C.11 SAFETY

C.12 POINTS OF CONTACT

C.13 ACRONYMS

C.1 1.1 PROJECT TITLE:

CONGRESSIONAL Cable TV systems (CCTS) assessment

1.2C.2 BACKGROUND

During the late 70’s, the first proposed 13 channel system was requested by both Senate Rules and House Administration. Starting with a single rack in the attic of the Russell Senate Office building (RSOB), then in the early 80’s, say 1981 a new design for the system was implemented, with a joint cable system located in the Russell Senate Office Building subway platform to the Capitol completed in 1983. Then in the time period of 1986 through 1987 the migration of a new Senate headend was built to support a complete switcher to control all aspects to both systems with the current system at 59 Analog channels for Senate and 54 Analog channels for House CCTSATV systems. During the period of 2002 the system once again increased with the first deployment of Digital transmission available on the system with the Digital broadcast of House and Senate floors on the CCTS system.

3.3C.3 SCOPE OF WORK

The scope of this requirement is to engage the services of a professional vendor to submit a detailed assessment of the existing Architect of the Capitol Congressional Cable TV system (CCCTS) located at the “head end” Russell Senate office building, and the Capitol Power Plant Annex building. The vendor shall also provide a proposed improvement plan to the existing CCTS to improve content delivery. The assessment shall include detailed drawings of existing equipment specifications, connectivity layout, data flow and type. A final report detailing the findings shall be submitted delineating the existing system with the proposed improvements to the system, including cost, impact and duration. The objective of the assessment is to ensure the CCTS will meet the stringent demands of Congressional members and staff for a “24/7” operational environment.

4.4C.4 APPLICABLE POLICIES AND STANDARDS

The Offeror shall perform in accordance with the requirements of this task order andrequirement and inspection and Acceptance shall be accomplished in accordance with the contract clauses FAR 52.246-1, -2, -4.

• AOC Health and Safety Policy

• FCC Regulations: Follow Federal Communications Commission rules for signal leakage, signal quality, and proof-of-performance tests.

• SCTE Standards: Use Society of Cable Telecommunications Engineers guidelines for broadband, fiber, and coaxial.

• IEEE Standards: Apply Institute of Electrical and Electronics Engineers practices for local area networks and power grounding.

• Safety and Electrical Codes

• NEC Codes: Meet National Electrical Code rules for safe wiring, bonding, and grounding.

• OSHA Rules: Follow Occupational Safety and Health Administration guidelines for safe work environments.

• AOC Order 7-4 Cybersecurity Policy (Available upon Request)

Technology Standards;

• Drawings; As Built Systems Drawings for CCTS

• Security specifications;

The contractor shall not deviate from any of the above documents without express approval granted by the Contracting Officer’s Representative (COR).

5.5C.5 TASKS

C.1.1.C.5.1. Task 1 – Existing CCTS System Assessment

The vendor shall provide an existing CCTS system(s) assessment. Documenting, existing equipment specifications, connectivity layout, data flow and type. The assessment shall be completed in the CCTS primary head end located at Russell Senate Office building rooms SRB- 28, SRB-30, and SRB-30A., and the secondary “Head End” at the Capitol Power Plant (CPP) Annex building. The results shall include a detailed, comprehensive report on the following below, but not limited to.

1. Rack Elevations

2. Line diagram of connections (all mediums)

3. Network diagram

4. Content source diagram

5. Content delivery diagram (Fiber T/X)

6. Equipment age / part availability

C.1.2.C.5.2. Task 2 – Comprehensive CCTS “Improvement Plan”

The vendor shall provide a comprehensive CCTS “improvement plan” to include a detailed report on proposed equipment upgrades or replacement, configuration, delivery, estimated cost, and impacts to existing system. The report shall provide options to the following items but not limited to the improvement plan.

1. Increased resiliency and back up for 24/7 operation.

2. Increased security (Firewall)

3. Increased efficiency through IP networks

4. Content procurement methods (IP streaming, Direct Satellite, wireless etc.)

5. Secondary audio programming (SAP) capabilities

6. Provide Steaming content to clients via mobile app, smart TV’s or other methods

7. Recommendations for the ingestion, “intake” and conversion of Free Ad-Supported

Streaming TV (FAST) channels into the CCTS along with LTN Content.

• Improvements to CCTS delivery via clear QAM 256 to outlying buildings and facilities (does not include assessment of outlying buildings and facilities but only the method of delivery).

8. Improvements to sourcing and modulating FM (radio) frequencies into QAM 256 signal

9. Integrating “virtual channel” nomenclature for CCTS system(s)

10. Improvements to SDI/ASI sourcing and encoding for integration

C.1.3.C.5.3. Task 3 - Control room Upgrade Plan

The vendor shall provide a comprehensive CCTS control room “upgrade plan” at the Russell Senate Office Building to include a detailed report on equipment upgrades or replacement, configuration, delivery, estimated cost, and impacts to existing system. The report shall provide options for the following items but not limited to the improvement plan.

1. Full control of networked devices, accessible to the control room perimeter.

2. System alerts for outages for either content, encoding, transcoding or QAM loss.

3. Ability to modify what is being viewed on screen, resizing, for multiple sources and destinations.

4. KVM capabilities for all available equipment.

5. Visibility into network, multicast, QAM, fiber transmitters and other CCTS equipment status.

6. A/V Router capabilities from within the control room perimeter.

C.1.4.C.5.4. Project Management Plan

The contractor shall submit a Project Management Plan 14 days after award that outlines the project execution and project control approach, roles, responsibilities, cost, schedule, and scope. The plan shall be used to facilitate key decision points, milestones, and communication among key stake holders.

C.1.5.C.5.5. Biweekly Status Report

The contractor will prepare and deliver Biweekly Status Reports to the COTR and other specified individuals via electronic mail no later than 5:00 PM every other Friday. The intended audience includes: CCP Electronics Technician, CCP Electronics Engineer, CCP Senior management and Executive leadership from the Government and from the contractor.

Status reports will include the following information:

• Goals for the reporting period

• Accomplishments for the reporting period

• Recommendations for work to be accomplished during the next reporting period

• Risks to the successful and timely completion of the project

• Open Issues - Issues and risks summary

C.1.6.C.6 DELIVERABLES

In accordance with TASK 1, 2 and 3. Reports shall be submitted in both native file (word) and Adobe Acrobat (pdf), in addition 10 printed and bounded reports.

Table 1 - Deliverables and Delivery Schedule

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Kick-Off Meeting Briefing Virtual Meeting 7 days after contract award

Project Management Plan Document MS Word / Adobe 14 days after contract award

Biweekly Status Report Briefing Virtual meeting and email document

Biweekly TBD

Task 1 draft submittal Document MS Word / Adobe 10 weeks after contract award. (8-week duration)

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Task 1 review Briefing Virtual meeting Within 7 days of Task 1 draft submittal

Task 2 draft submittal Document Virtual meeting and document

14 weeks after contract award (4-week duration)

Task 2 review Briefing Virtual meeting Within 7 days of Task 2 submittal

Task 3 draft submittals Document Virtual meeting and document

18 weeks after contract award (4-week duration)

Task 3 review Briefing Virtual meeting Within 7 days of Task 2 3 draft submittal

Final Task 1, 2 and 3 submittals Document MS Word 14 days prior to end of contract Period of Performance (PoP)

Final Submittal package review Briefing Virtual meeting 7 days prior to end of contract Period of Performance (PoP)

C.1.7.C.6.1. Instructions for Delivery of Deliverables

The contractor shall provide all deliverables via electronic methods, unless directed by the COR to provide hard copies, for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties. Once created, deliverables and work products are considered the property of the Federal Government.

The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables within two days of receipt. All notifications of rejection will include an explanation of the specific deficiencies causing the rejection. Deliverables must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the contractor.

• Accuracy: Documents shall be accurate in presentation, content, and style;

• Clarity: Documents shall be clear and concise;

• Format: Documents shall be transmitted via mutually agreed upon media; and

• Timeliness: Documents shall be submitted on or before scheduled due date.

C.2C.7 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

No GFE provided

C.8 KEY PERSONNEL

Project Manager (PM)/Technical Writer (TW) The information provided under the PM or TW is only one person. The information below identifies the requirements of either selected position.

Project Manager (PM) Requirements

Degree: Minimum of a bachelor’s degree in business, management, or a related field.

Experience: Minimum of 3 to 5 years of experience managing projects.

Certifications: PMP (Project Management Professional).

Skills: Budgeting, risk management, leadership, and scheduling.

Or

Technical Writer (TW) Requirements

Education: Minimum of a bachelor’s degree in (e.g. English, communications, computer science, or technical writing).

Experience: Minimum of 1 to 3 years of writing user manuals, guides, or documentation.

Skills: Translating complex technical concepts into clear, simple language.

Work Experience: minimum of five (5) years of relevant experience

IPTV Network Engineer.

Education and Experience

Degree: Minimum of a bachelor’s degree in computer science, IT, or a related technical field.

Experience:2–5 years of relevant background in network engineering, digital broadcast operations, or telecom systems. Word Experience: minimum of five (5) years of relevant experience

Senior Broadcast EngineerTechnician

Word Experience: minimum of five (5) years of relevant experience

Education & Experience

Degree: Minimum of an associate’s degree in broadcast engineering, electronics, computer networking, or telecommunications.

Experience: Minimum of 3 to 5years of professional experience in a television, radio, or live production environment.

Note:

All Key personnel and subcontractors are required to provide current Controlled Unclassified Information (CUI) training certificate prior to the start of task #1.

C.3C.9 CONTRACT TYPE

The contract type for this requirement is anticipated to be a Firm-Fixed Price (FFP). This is a firm-fixed-price contract that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor has full responsibility for all costs and resulting profit or loss.

C.10 OTHER DIRECT COST (ODC)

Other direct costs such as training, materials, etc. are not authorized under this requirement.

C.4C.11 PERIOD OF PERFORMANCE

The Period of Performance shall be 180 calendar days from date of award.

C.5C.12 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

Work under this requirement shall be performed at a government facility unless otherwise stated or approved. All equipment and office supplies will be provided at the government facility. Daily work hours shall be approved by the COR; however, core working hours for the contractor shall be 6:00 AM to 2:30 PM ET with a thirty-minute lunch break. Please be advised certain activities may require the vendor to work evening, or weekends to ensure no disruption occurs to Congressional activity and operations. Any contractor under this contract shall be required to perform work during these hours unless otherwise authorized. Overtime or compensation time shall not be performed unless specifically authorized in writing by the contracting officer.

C.6C.13 TRAVEL

Travel is not authorized

C.7C.14 PERSONAL SERVICES

This is not a personal services contract.

C.8C.15 SECURITY

If under the performance of this task order the Offeror requires access to AOC facilities, then the Offeror will be escorted at all times. All contractor employees shall submit an E- Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times. The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

C.9C.16 SAFETY

The contractor shall follow all applicable safety guidelines. This project requires use of hard-hats and eye protection in designated areas. Contractors are required to wear “appropriate” clothing; i.e. Shorts and tee shirts will not be permitted. The Contractor shall be responsible for their own safety, and every precautionary measure shall be taken to protect themselves while at the US Capitol Power Plant, Satellite Antenna Array. Full

PPE.

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

C.10C.17 POINTS OF CONTACT

CCP/EEB: Tuan Ho (tuan.ho@aoc.gov)

CCP/EEB: Andre Roy (andre.roy@aoc.gov

Contracting Officer

Donald Fuqua, Donald.fuqua@aoc.gov

Contracting Specialist

TBD at time of award

Contracting Officer Representative

TBD at time of award

Contractor Representative

TBD at time of award

C.11C.18 ACRONYMS

AOC: Architect of the Capitol

Architect: Architect of the Capitol, also owner of the building as designated entity of the U.S.

Government: Collaboratively the Federal Government.

CCTS: Congressional Cable Television System

COR: Contracting Officer Representative

Complex: Capitol Hill Building’s – Buildings under the management and oversight of the AOC and its designate.

CPP/EEB: Capitol Power Plant, Electronics Engineering Branch

CPP: Capitol Power Plant

GFP: Government Furnished Property

GFE: Government Furnished Equipment

IPP: Invoice Payment Platform

IPTV: Internet Protocol Television

PM: Project Manager

POC: Point of Contact

POP: Period of Performance

RSOB: Russell Senate Office building

SOW: Work Statement