AO1812-26 RFQ Preliminary Results 5-27-2026.pdf

This document presents the preliminary results of Request for Quotes (RFQ) AO1812-26 issued by Marion County, Oregon for microfilm imaging services to support the Assessor's Office. The procurement solicits three primary deliverables: 180,000 frames of Archive Quality 16mm microfilm (silver), 180,000 frames of Archive Quality 16mm microfilm (silver duplicate), and 180,000 frames of Archive Quality 16mm microfilm (diazo duplicate). Written questions were due by May 18, 2026, at 5:00 PM Pacific Time, with quotes required by May 21, 2026, at 3:00 PM Pacific Time. All submissions were made electronically through the Marion County Procurement Collaboration Portal. The preliminary results were announced on May 27, 2026.

Four vendors submitted proposals: Data Management Internationale (New Castle, Delaware), Modus Technology, Inc. (Vancouver, Washington and Issaquah, Washington), Technical Imaging Systems, Inc. (Portland, Oregon), and Relay Resources Organization (address listed as 5312 NE 148th Avenue). The total evaluated prices for determining award ranged from $10,260.00 to $21,600.00. Pricing for Archive Quality 16mm microfilm (silver) ranged from $0.023 to $0.060 per frame, silver duplicates from $0.017 to $0.04 per frame (with some vendors pricing per roll at $30 to $96 per roll), and diazo duplicates from $0.008 to $0.02 per frame (priced at $30 per roll by one vendor).