AO1591-24 - Aerial Imagery for GIS Imagery Data Page 1 of 6

REQUEST FOR INFORMATION

AO1591-24

for

Aerial Imagery for GIS Imagery Data

Release Date: September 11, 2024

Response Due Date: September 18, 2024 at 2:00PM PST

Submit questions and responses via the Marion County Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/

Instructions are listed in Section 6

Electronic copies of this RFP and attachments, if any, can be obtained from the Marion County Procurement Collaboration Portal at the URL listed above

1. INTRODUCTION

Marion County Assessor's Office (County) needs to have aerial imagery flights for GIS imagery data every year or every other year. County has specific needs requiring the flight timing and imagery requirements. County believes that EagleView (formerly Pictometry) is the only entity able to meet the requirements of the County.

2. BACKGROUND

Located in the heart of the Mid-Willamette Valley, Marion County has a population of 347,818, stretches from the Willamette River to the Cascade Mountains, and encompasses nearly 1,200 square miles. Marion County has 20 cities, including the Oregon’s capital, Salem. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments, seven of which are headed by elected officials.

The County uses high resolution, ortho and oblique aerial imagery to aid in providing critical services for the public. Services include emergency management, site planning, land use planning, land development permitting, building inspection, economic development, property tax assessment, county road maintenance, and utility maintenance including sewer, water and stormwater.

To meet its requirements for up to date, imagery, County contracts with a provider to provide aerial imagery flights every year or every other year.

https://contracts-marioncountygcc.msappproxy.net/gateway/

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3. PURPOSE

This Request for Information (RFI) is being issued to ensure that the services described in Section 4: Specifications are only available from one source, EagleView. If the responses or lack of responses from this RFI confirm these services are only available from one source, a Sole Source Contract & Purchase Order will be awarded in accordance with MCPCR 20-0275 and

ORS 279B.075.

4. SPECIFICATIONS

County acquires leaf-off, high resolution aerial imagery of all developed areas within the county on an annual or biannual basis. The next capture is scheduled for Spring, 2025.

Current and historic imagery is made available via web services to internal staff and coordinating agencies in support of business-critical functions and emergency services within the county. The imagery is also made available to the public via web applications hosted by the county.

This project will include the capture, processing and hosting of imagery data services. The project will need to meet the county’s standard imagery parameters as specified below:

A. Capture Area & Flight Plan

B. Capture Timing i All flight areas captured between March 15th and April 30th, 2025

AO1591-24 - Aerial Imagery for GIS Imagery Data Page 3 of 6 ii Less than 30% leaf cover

C. Imagery Products i Orthomosaic

• Color and contrast balanced, 3-band or 4-band.

• Combination of mosaic tiles with best-available resolution ii Oblique imagery

• Georeferenced, measurable oblique images captured at an approximate 45-degree angle relative to ground

• Minimum 4-angle coverage iii Image Resolution Requirements

• <= 6-inch GSD in areas as shown in the map

• <= 3-inch GSD in areas as shown in the map iv Positional Accuracy

• <= 1-meter horizontal accuracy, with 95% confidence interval

• Elevation data source: Best available; Oregon DOGAMI, USGS, NED, GeoBase

D. Web Services i Image services in WMTS (1.0.0) and WMS (1.3), OpenGIS standards. Services must be hosted in a high-availability cloud environment.

ii Hosted web application supporting login for 100 or more users, supporting viewing and measurements of ortho and oblique imagery, including all current and historic imagery captured for Marion County iii API support for Esri applications; including desktop (ArcGIS Pro) and web (Experience Builder)

E. Imagery Deliverables (physical disk) i Project-wide orthomosaic in ArcGIS-compatible raster format; MrSID format (Gen 3 or

4) preferred ii Individual ortho mosaic tiles in ArcGIS-compatible raster format iii Spatial reference of delivered raster data

• Horizontal Datum: NAD83 (HARN)

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• Vertical Datum: GRS 1980

• Unit: Intl Foot

• Projection: Oregon State Plane North, EPSG:2913 iv Individual oblique frame images

F. Imagery Delivery Timeline i Imagery must be processed and viewable via web services within 4 weeks following capture ii Physical deliverables must be processed and delivered within 6 weeks following capture

5. REQUEST

Submit a response to this RFI if you are able to provide the services described in Section 4:

Specifications.

6. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

AO1591-24 - Aerial Imagery for GIS Imagery Data Page 5 of 6 iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

7. PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

8. DISCLAIMER

This RFI is issued solely for determining findings to support a Sole Source award; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted.

No information received in response to this RFI will be returned. Responses to this notice are

AO1591-24 - Aerial Imagery for GIS Imagery Data Page 6 of 6 not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this RFI, or future solicitation opportunities.