Amendment 1.pdf

PDF 5 MB Posted

Attached to
Booster Pump Station Improvements
Solicitation number
S-KA0010-00011520
Issued by
Jackson County, Toledo City, Oregon

About this file

This document is an amendment to the Invitation to Bid (ITB) for the Booster Pump Station Improvements Project (Project 2021-13b) being procured by the City of Ashland, Oregon. The project involves the supply of labor, equipment, and materials to perform work on the City's TAP potable water system, including modifications to existing piping, procurement and installation of new pumps, motors, and generators, as well as structural, electrical, instrumentation, and control work. The amendment provides an updated bid schedule, technical specifications, and drawings, and communicates modifications to the project requirements. Bids are due by October 15, 2024, and the contract must be completed by May 31, 2026.

The contract will be awarded on a lump sum or unit price basis, with 15% retainage withheld until final completion. Payment will be made according to the bid schedule and measurement and payment provisions outlined in the specifications. This procurement is not designated for any specific set-aside or restricted types of organizations, and there is no information provided about any incumbent vendors, current contractors, or existing infrastructure or technology that requires integration. The total award value or budget range for this project is not specified in the available documents.

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Text version

Amendment 1

Section 1: Booster Pump Station Improvement ITB – Project 2021-13b: Updated Bid Schedule and Checklist

Section 2: Exhibit M – Technical Specifications: Updated Divisions 17 and 18

Section 3: Exhibit N – Drawings: Updates

Section 4: Record of Questions Received and Responses Provided

Section 1: Booster Pump Station Improvement ITB – Project 2021-13b: Updated Bid Schedule and Checklist

Purpose

Clarification of intent and better alignment with Division 18, “Measurement and Payment” of Exhibit M.

Instructions

1) Replace the bid schedule found in “Booster Pump Station Improvement ITB – Project 2021-13b” on sequential page 15, numbered page 13, in its entirety with the following bid schedule. Please note that all bids received must be submitted on the new bid schedule. Bids submitted using the outdated bid schedule will be deemed non-responsive.

2) In the “Booster Pump Station Improvement ITB – Project 2021-13b” on sequential page 5, numbered page 3 “Checklist for Bid Submittal”, add a new check item (see Section 2 of this Amendment 1 for additional information) under number 2.

a. “Provide qualifications for alternative integrator, if applicable.”

BID SCHEDULE

Bid Item BPS

Station Description Unit Qty Unit Cost Total

Re gi on al

Mobilization LS 1 $ $

2 Demolition Work LS 1 $ $

Install Pumps, Motors and Ancillary

Equipment

LS 1 $ $

4 Mechanical Work LS 1 $ $ 5 Electrical and Automated Control Work LS 1 $ $ 6 Testing, Start-up and Training LS 1 $ $

Ta le nt

Mobilization LS 1 $ $ 8 Demolition Work LS 1 $ $

Install Pumps, Motors and Ancillary

Equipment

LS 1 $ $

10 Mechanical Work LS 1 $ $ 11 Electrical and Automated Control Work LS 1 $ $ 12 Testing, Start-up and Training LS 1 $ $

As hl an d

Mobilization LS 1 $ $ 14 Demolition Work LS 1 $ $ 15 Mechanical Work LS 1 $ $ 16 Electrical and Automated Control Work LS 1 $ $ 17 Testing, Start-up and Training LS 1 $ $ 18 All As-Builts and O&M Data LS 1 $ 4,000 $ 4,000

BID TOTAL

Name of Authorized Representative Total Written in Dollars

Authorized Representative Signature Date

Section 2: Exhibit M – Technical Specifications: Updated Divisions 17 and 18

Share additional requirements and clarify relationship between Division 18 of the technical specifications and the bid schedule.

Instructions

1) In Division 17, page 17-8, Part 3 – Execution, Alternative Integrators: After item 5 add the following sentence.

“Alternative integrator qualifications shall be submitted with the First Tier Subcontractor Disclosure Form.”

2) Replace Division 18 in its entirety with the following. Note new requirement for schedule of values in regard to bid item 16.

18-1

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Division 18 Measurement and Payment

18.0 GENERAL

It is the intention of these specifications that performance of work under bid items shall result in complete construction, in proper operating condition, of improvements identified in these written specifications and accompanying Plans. Work and material not specifically listed herein but required according to the Plans and specifications and general practice shall be included in Contractor’s bid price.

Many of the descriptions below refer to multiple bid items. Refer to the bid schedule for numbered bid items.

Bid Item 1, 7, & 13 – Mobilization Lump sum price covers complete cost of furnishing, installing and testing, complete and in-place, all work and materials necessary to: move and organize equipment and personnel onto the job site; secure job site; traffic control for deliveries; provide and maintain necessary support facilities; obtain all necessary permits and licenses; prepare site for construction operations; maintain site and surrounding areas during construction; move all personnel and equipment off site after contract completion, cleanup site prior to final acceptance; and accomplish all other items of work not specifically listed in other Divisions. Payment shall be lump sum according to three separate bid items.

Bid Item 2, 8, & 14 – Demolition Lump sum price shown shall cover the complete cost of all demolition work shown on the Plans and described in these specifications, and shall include but is not limited to, removal and disposal of various structures, equipment, electrical, plumbing, mechanical, and other items indicated to be removed on the Plans; and cleaning, inspecting, and furnishing items removed to the Owner upon their request. Payment shall be lump sum according to three separate bid items.

Bid Item 3 & 9 – Install Pump, Motors, and Ancillary Equipment Lump sum price shown shall cover the complete cost of providing all labor, materials, and equipment necessary to complete pump and motor installation, including, but not limited to:

coordination with Supplier; unloading, storing, securing, maintaining, and installing pumps, motors, and all other items included necessary to install pumps and motors. Payment shall be lump sum according to two separate bid items.

Bid Item 4, 10, & 15 – Mechanical Work Lump sum price shown shall cover the complete cost of providing all labor, materials, and equipment necessary for the mechanical work and any structural retrofit work shown on the Plans, and detailed in the contract specifications, including all mechanical work and equipment not listed in the other bid items, including, but not limited to: suction and discharge piping, valves, pressure gauge assemblies; and all associated supports, appurtenances, parts, coatings, City of Ashland Summer 2024 TAP Booster Pump Station Improvements Division 18

18-2

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and other components necessary for a complete installation. Payment shall be lump sum according to three separate bid items.

Bid Item 5, 11, & 16 – Electrical and Automatic Control The lump sum price shown shall cover the complete cost of providing all labor, materials, and equipment necessary for the electrical and automatic control work, including pads and enclosures associated with electrical and controls items shown on the Plans and detailed in the contract specifications. Payment shall be lump sum according to three separate bid items.

For Bid Item 16 (Ashland BPS) only, submit a schedule of values within 7 calendar days of contract approval. Bid Item 16 schedule of values shall include at a minimum:

• Generator procurement (lump sum price)

• Generator installation, including concrete pad (lump sum price)

• Generator Electrical conduit and conductor (price per linear foot)

• Generator Instrumentation conduit and conductor (price per linear foot)

• Concrete masonry unit wall (price per linear foot)

• ATS including removal of manual transfer switch and expanding existing concrete pad (lump sum price)

• PRV vault electrical work (lump sum price)

The sum total of the schedule of values for Bid Item 16, shall be equal to the Bid Item 16 amount.

Bid Item 6, 12, & 17 – Testing, Startup, and Training Lump sum price shown shall cover the complete cost of providing all labor, materials, and equipment necessary for testing and startup of the project as shown on the Plans and detailed in the contract specifications. Payment shall be lump sum. Partial payment of up to 50 percent of the total bid item cost is allowed no earlier than first Contractor initiated testing date. Final 50 percent of payment shall not be paid until testing of the station is complete, and the pump station is completely operational, and staff trained as determined by the Owner and Engineer.

Minimum cost for this bid item shall be $10,000 per station.

Bid Item 18 – As-Builts and O&M Data Lump sum price shown shall cover the complete cost of providing all mark-up plans necessary for the Owner to create accurate as-built records as detailed in the specifications, and providing all operation and maintenance data, testing results, and other information necessary for the Owner to prepare the Operation and Maintenance Manual. The work includes surveying all structures and utilities to determine their as-constructed locations and elevations, records of all mechanical and electrical equipment for maintenance purposes, and operation and maintenance manuals. The cost for this work shall be $4,000. Failure to comply with the as-built requirements and furnish acceptable as-built records will result in the deletion of this bid item by change order. Payment for this work will not be made prior to the final payment.

Payment shall be lump sum.

Section 3: Exhibit N – Drawings: Updates

Communicate modifications to drawings.

Instructions

Replace Exhibit N drawings listed below with the following updated drawings (changes marked).

1) Drawing No. E06 is revised with the RV55 cell modem and antenna equipment.

2) Drawing No. E13 is revised with the RV55 cell modem.

3) Drawing No. E14 is revised with antenna equipment.

4) Drawing No. E24 is revised with antenna equipment.

5) Drawing No. E34 is revised with the RV55 cell modem and antenna equipment.

EXISTING 179-L30ER PLC AND MODULES

ETHERNET SWITCH

EXISTING CELL MODEM

EXISTING

VFD P-130

EXISTING

VFD 2 P-140

REGIONAL BOOSTER PUMP STATION

TELEMETRY PANEL

CELL MODEM

OPERATOR INTERFACE

VFD P-120

KE

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EXISTING TELEMETRY PANEL, "MCP-1"

NO SCALE

EXISTING TELEMETRY PANEL, "MCP-1" EXTERIOR

NO SCALE

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EXPIRES: 06/30/2026

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EXISTING RADIO TO BE

REMOVED

EXISTING ETHERNET SWITCH TO

BE REPLACED WITH PROPOSED

ALLEN-BRADLEY 1783-CMS20DN

ETHERNET SWITCH IN PROPOSED

LOCATION.

EXISTING OPERATOR

INTERFACE TO BE

REPLACED WITH PROPOSED

ALLEN-BRADLEY

2711P-T10C22D9P

OPERATOR INTERFACE.

INSTALL PROPOSED 1783-CMS20DN

ETHERNET SWITCH ON BACKPANEL.

INSTALL PROPOSED AIRLINK

RV55 CELL MODEM PART

NUMBER 1104303. CONNECT

TO EXISTING AC UPS.

COMMUNICATIONS DIAGRAM

NO SCALE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

EXISTING AC UPS

NOTES:

1. INSTALL EATON OPTCQ ETHERNET/IP COMMUNICATION

OPTION CARD IN EXISTING VFD.

INSTALL PROPOSED 4A,

24VDC CIRCUIT BREAKER

FOR POWERING PROPOSED

ETHERNET SWITCH.

CONNECT CIRCUIT BREAKER

TO EXISTING 24VDC POWER

SUPPLY.

INSTALL PROPOSED 3A,

24VDC CIRCUIT BREAKER

FOR POWERING PROPOSED

OPERATOR INTERFACE.

CONNECT CIRCUIT BREAKER

TO EXISTING 24VDC POWER

SUPPLY.

EXISTING 24VDC POWER

SUPPLY.

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GW400-60-NM-SM

COAXIAL CABLES

PANORAMA

ANTENNAS

LPB-6-60

ANTENNAS

INSTALL (2) PROPOSED PANORAMA

ANTENNAS LPB-6-60 ANTENNAS ON TOP

OF TELEMETRY PANEL. INSTALL

PROPOSED GW400-60-NM-SM COAXIAL

CABLES BETWEEN PROPOSED CELL

MODEM AND ANTENNAS.

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NOTE:

ITEM TO BE INSTALLED IN THE FIELD.*

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NOV . 11, 2023

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NOTES:

1. DIMENSIONS ARE IN INCHES.

2. SEE BILL OF MATERIALS ON DWG NO. E13 FOR ITEM

INFORMATION.

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ENCLOSURE EXTERIOR LAYOUT ENCLOSURE SIDE LAYOUT

A

A

DC UPS BATTERY

OUTLINE

DC UPS BATTERY

OUTLINE

TALENT BOOSTER

PUMP STATION

TELEMETRY PANEL

11.00

3.00

CL

CL

CL

HOA SWITCH

HAND OFF AUTO

RUNNING LIGHT

FAIL LIGHT

POTENTIOMETER

MASTER ALARM

LIGHT

ALARM RESET

PUSHBUTTON

FLOW RATE

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VFD DISABLE

PUSHBUTTON

CL

3.00

CL

CL

3.00

3.00

3.00

PUMP 3

48.00

12.00

36.00

RUNNING LIGHT

FAIL LIGHT

POTENTIOMETER

VFD DISABLE

PUSHBUTTON

PUMP 2

RUNNING LIGHT

FAIL LIGHT

POTENTIOMETER

PUMP 1

FCV SWITCH

CLOSE AUTO OPEN

HOA SWITCH

HAND OFF AUTO

HOA SWITCH

HAND OFF AUTO

4.00

8.00

3.00 7.007.00

7.00

VFD DISABLE

PUSHBUTTON

CL

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INSTALL ANTENNAS ON TELEMETRY PANEL AND

INSTALL PROPOSED ANTENNA CABLES

BETWEEN PROPOSED CELL MODEM AND

ANTENNAS IN THE FIELD.

COMBINATION ETHERNET

PORT/RECEPTACLE

5069-L310ER PLC AND MODULES

ETHERNET SWITCH

EXISTING CELL MODEM

EXISTING VFD 1 EXISTING VFD 2 VFD 3

TALENT BOOSTER PUMP STATION

TELEMETRY PANEL

CELL MODEM

KE

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, 2

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CAT5E ETHERNET

CABLE

5069-L310ER

5069-IB16 5069-OW16 5069-IF8

CompactLogix 5380

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

CAT5E ETHERNET

CABLE

5069-IB16 5069-OF4

CAT5E ETHERNET

CABLE

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COAXIAL CABLES

ANTENNAS

EXISTING COAXIAL

CABLE

EXISTING ANTENNA

TB-43

TB-44

TB-45

TB-36TB-35

TB-37

TB-38

TB-39

TB-31 TB-321611 1612 0612

TB-41

TB-40

TB-42

0701 1710

17120711

17180717TB-49 TB-500404

0404 TB-55 TB-5617200719 0704

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DISCRETE INPUTS-EXISTING SLOT 3

DISCRETE INPUTS-EXISTING SLOT 2

EXISTING TELEMETRY PANEL, "RTU"

1769-IQ16

COMPACTLOGIX

MODULE 3

24VDC 16-PT SINKING INPUT

INSTALL PROPOSED FUSED

TERMINAL BLOCK ON SIDE

OF ENCLOSURE.

CONNECT PROPOSED FLOW

METER TRANSMITTER TO

EXISTING SPARE CIRCUIT

BREAKER B12.

CONNECT PROPOSED

GENERATOR AND ATS SIGNALS

TO EXISTING TERMINAL BLOCKS

TB-35 TO TB 45. REWIRE AS

NECESSARY.

EXISTING EQUIPMENT OR CONNECTION.

PROPOSED EQUIPMENT OR CONNECTION.

LEGEND

CONNECT FLOW METER

TRANSMITTER ETHERNET

CABLE TO EXISTING

ETHERNET SWITCH.

DISCRETE INPUTS-EXISTING SLOT 1

1769-IQ16

COMPACTLOGIX

MODULE 1

24VDC 16-PT SINKING INPUT 1769-IQ16

COMPACTLOGIX

MODULE 2

24VDC 16-PT SINKING INPUT

INSTALL PROPOSED

AIRLINK RX55 MODEM ON

SIDE OF ENCLOSURE.

INSTALL PROPOSED 0.5A,

24VDC CIRCUIT BREAKER

FOR AIRLINK RV55 CELL

MODEM PART NUMBER

1104303.

INSTALL PROPOSED 5A,

120VAC CIRCUIT BREAKER

FOR VALVE SOLENOIDS.

MOVE EQUIPMENT TO THE

RIGHT TO MAKE ROOM FOR

PROPOSED 120VAC CIRCUIT

BREAKER. EXTEND DIN RAIL

AS NEEDED.

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INSTALL (2) PROPOSED PANORAMA

ANTENNAS LPB-6-60 ANTENNAS ON

TOP OF TELEMETRY PANEL. INSTALL

PROPOSED GW400-60-NM-SM

COAXIAL CABLES BETWEEN

PROPOSED CELL MODEM AND

ANTENNAS.

Section 4: Record of Questions Received and Responses Provided

Open communication to all potential bidders on questions received.

Instructions

Provided for information.

Bidder Questions and Responses

The following list represents questions from prospective bidders and the Engineer’s responses. Questions from prospective bidders are shown in black and responses from the engineer are shown in blue.

Q1: Does this project require AIS materials as shown in the ARPA / SLFRF Required Contract Clauses?

A1: Response from the grant administrator:

“…the project is not subject to American Iron and Steel (AIS). Moreover, the ARPA clause provides the extent of what we know regarding the requirements relative to the source of the purchase, acquisition, and use of goods, materials, etc. The clause states “the contractor should, to the greatest extent practicable” provide a preference for American goods, so while the certifications required under AIS are not required by ARPA, contractors could document their efforts in pursuit of such a preference.”

Q2: Could you supply a specification for the 4” & 6” FLG Wye Strainer? (06-M03, #15) (09-M06, #7)

A2: Please refer to Section 15.40.03 of the Technical Specifications (page 108 of the pdf).

Q3: Could you supply a specification for the 1-1/2” Brass Ball Valve? (09-M06, #29)

A3: Please refer to Section 15.75.16 of the Technical Specifications (page 120 of the pdf).

Q4: Do the “RJ” fittings require the TNEMEC N140 Coating or is the Standard Asphaltic Coating okay? (09-M06)

A4: Coatings are required per Division 9 of the Technical Specifications (starts on page 60 of the pdf). In this case, fitting should be coated per Coating System 1.

Q5 Will answers to the questions be replied to the sender before the 10/04 deadline then later in an addendum?

A5: A list of questions asked and answered will be supplied.

Q6: Would TNEMEC Series N140 Pota-Pox or TNEMEC Series 90-98 be suitable as an alternate to Coating System 1 per Division 9 of the Specifications for coating pipe and fitting exteriors.

A6: Yes, either of those are acceptable alternative coatings systems.

Q7: Bid Item 1, 7 & 13 (Scope 1) – Mobilization refers to multiple bid items, however it is unclear which bid items this refers to.

A7: The bid schedule issued with Addendum 1 was updated to show bid items, and Division 18 was updated to clarify this.

Q8: Will the submittal of qualifications for approval of the proposed integrator take place AFTER the bid opening?

A8: Please see Section 2 of this Amendment 1. Alternative integrator qualifications shall be submitted with the First Tier Subcontractor Disclosure Form.

File details come from the government source that posted it. Updated .