Answers to Questions Clarification 2_WCB RFP S-DASOBO-00014853.xlsx

This document is a clarification response to questions submitted regarding RFP S-DASOBO-00014853 for a Litigation Case Management System (LCMS) by the Oregon Workers' Compensation Board (WCB). The LCMS solution will serve approximately 80 internal staff users and support an estimated 55,000 external users annually (approximately 11,000 cases per year with an average of 5 parties per case). The system must accommodate approximately 6,583 active cases at any given time, with the dynamic case count adjusting as new cases are filed and existing cases are resolved. The solution will require integration with Oregon state systems, specifically enabling the export of case data and documents in standard electronic formats such as PDF for transmission to the Oregon Judicial Department, though automated or API-based integrations are excluded from the project scope. Historical case data migration will include no more than 10 years of records, with the exact number of cases to be finalized during implementation planning. The target go-live date for the system is mid-to-late 2028.

WCB currently maintains a hybrid document storage environment combining digital documents stored on the local area network (LAN) and paper documents. The organization uses Outlook as its email platform. Injured workers will require dedicated logins to submit documents and collaborate throughout their cases, and external parties including attorneys, insurance companies, and employers will access the system through single logins to view cases to which they are parties. Data migration specifics, including the complete volume of historical data to be transferred, will be determined during the implementation planning phase with the selected vendor.