Answers - round 2.xls
XLS spreadsheet 32 KB Posted
- Attached to
- License Plate Sheeting Materials
- Solicitation number
- 81DMV-S2681
- Issued by
- Churchill County, Nevada
About this file
The document is a set of questions and answers related to a Request for Proposals (RFP) issued by the State of Nevada Department of Motor Vehicles (NV DMV) for License Plate Sheeting Materials. The RFP seeks proposals from qualified vendors to provide retro-reflective license plate sheeting and support services for both conventional license plate production and digital imaged license plate production. The required materials include dry roll coat foil, thermal ribbon, protective laminate overlay, and other supportive materials in both passenger and motorcycle sizes. The RFP has a response deadline of May 2, 2024, and the anticipated contract term is May 1, 2025 to April 30, 2029 with two 2-year renewal options.
The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. It also does not mention any listed incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The RFP also does not provide any details on possible award values or budget ranges. Vendors are allowed to propose pricing in square feet, and the state is open to alternative solutions to the dry-roll coat process for coloring the plate message.
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Other files
| File | Type | Posted |
|---|---|---|
| Reference Questionnaire 2023-04-13~2.docx | DOCX document | |
| Insurance Schedule - RFP~2.pdf | ||
| Terms and Conditions for Services 2023-04-13~1.pdf | ||
| Terms and Conditions for Goods 2023-04-14~1.pdf | ||
| Quote Instructions.pdf | ||
| Cost Schedule - 81DMV-S2681 Sheeting.xls | XLS spreadsheet | |
| 81DMV-S2681 - License Plate Sheeting Materials.docx | DOCX document | |
| Attachments for Signatures 2023-04-13~1.pdf | ||
| Answers - RFP 81DMV-S2681.xls | XLS spreadsheet | |
| Standard Form Contract - DMV Language~1.pdf | ||
| Letter of Intent to Award - 3M.pdf |
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Text version
Bid Q&A for Export Report
| Bid Q&A | |||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT | |
| 1 | IRWINHODSON | Section 2.2 Warranty on finished plates | Section 2.2 ? The document states this RFP 81 DMV-S2678 is being run concurrently with RFP 81DMV-S2681 and agree to work together. Can you please confirm that the sheeting manufacturer is responsible for the warranty on the finished plates. | The sheeting manufacturer will be responsible for warranty on finished plates unless equipment is root cause of warranty issue. | |
| 2 | IRWINHODSON | Sheeting type | Please confirm that the reflective sheeting supplier, must supply HD Prismatic sheeting that matches the state?s current license plate sheeting and retro-reflectivity requirements. | We will use retro-reflective sheeting, this is TBD upon awarded vendor. | |
| 3 | IRWINHODSON | Consumables | Please confirm that the reflective sheeting supplier must provide overlaminate, thermal transfer ribbons and dry roll coat foils. | Confirmed. | |
| 4 | IRWINHODSON | Sections 3.1.3; 3.2.2; 3.3.1.C; 3.3.3.D; 3.4.5; 3.4.6.K.1; 3.4.6.K.4; 3.4.6.KSheeting Security marks | Could the state please confirm that the current security marks will continue to be required and will meet the needs of the state for this section? | The current security marks will remain in place. | |
| 5 | IRWINHODSON | Section 3.1.5 | Section 3.1.5 ? Can the state please elaborate on why white (non-graphic) ?tic? (registration) mark sheeting, clear laminate, and thermal transfer ribbons are needed for the conventional pre-printed license plate sheeting? | In the event that the State may need to convert white sheeting into the standard background design for long run production. | |
| 6 | IRWINHODSON | Section 3.5.7. J. 1.A. | Section 3.5.7.J.1.A ? Can the state confirm that the winner of RFP 81DMV-S2681 will be responsible for warranting the performance of the digitally printed finished license plates including the color of graphic print? | The sheeting manufacturer will be responsible for warranty on finished plates unless equipment is root cause of warranty issue. | |
| 7 | WALD1924 | Page 2, Section 3 ? Scope of Work, 3.1.2 | Would the State consider an alternative to dry-roll coat process to color the plate message to potentially improve efficiency, cost, and workflow? | The State is open to additional solutions. | |
| 8 | WALD1924 | Delivery Schedule of Digital License Plates | The successful vendor will be required to deliver, free of charge, all retro-reflective sheeting, thermal ribbons, protective laminate over-lay and dry roll coat foil on an ?as needed? basis. Acknowledge receipt of material request within 15 days. If delivery of complete order cannot be fulfilled and delivered within 30 days, communication with License Plate Factory will be required. | ||
| Question: Please clarify ?free of charge?. | FOB Destination | ||||
| 9 | WALD1924 | HOLD BACKS | a. | The State shall pay all invoiced amounts, less a 10% holdback, following receipt of the invoice and a fully completed project deliverable sign-off form. | |
| b. | The distribution of the holdbacks shall be negotiated with the vendor. | ||||
| c. | Actual payment of holdbacks shall be made with the approval of the project Executive Oversight Committee. | ||||
| Question: Is this section relevant to license plate sheeting materials recurring orders? If so, please explain the process or point us to a State of Nevada link that explains this. | This is relevant to our contract; however, as stated in b. ('The distribution of the holdbacks shall be negotiated with the vendor.') this is a negotiable item. | ||||
| 10 | WALD1924 | RFP Extension | In order for a prospective vendor to have complete understanding of the current and anticipated operational requirements of this RFP, and in order for a prospective vendor to submit an appropriate proposal that is in the best interest of the state, will the state grant a 4 week extension to this RFP so a prospective vendor can plan and conduct a site visit to the license plate production facility? | The department is not able to push back dates at this time. | |
| 11 | 3M | Scope of Work - Digitally Imaged License Plates 3.3.3.E Page 14 of 16 | The statement of work states "Provide sample rolls of sheeting printed with graphic designs to be designated by the NV DMV to demonstrate the vendors production capability to providing general issue and special design graphics." | The department is requesting all potential sheeting vendors to supply a sample per specs in section 3.1.5. The length can be shortened to 40 yards as this is just a test. This is due prior to or no later than the day of the presentation. | |
| Question: As the incumbent sheeting supplier, are samples needed with our proposal response? If yes, will the agency provide further detail on roll size, specific sheeting type and specific graphic? Are the same rolls due on the proposal due date? | |||||
| 12 | 3M | Scope of Work - Performance Requirements for Conventional License Plates - 3.4.6 Finished License Plates H.1 Test Panels Page 7 of 16 | Finished license plate test panels 6" X 12" (15.2cmx30.5cm) must be provided for testing and evaluation with each response and shall be produced of the same materials on the same equipment, and by the same general process of substrate preparation, laminating, embossing, and dry roll coating as the production plates, in accordance with the sheeting manufacturer's recommendations. Question: Sheeting supplier's scope does not include finished plate production, but supplies the consumables required to create the finished plate. As the incumbent sheeting supplier, are samples needed with our proposal response? | Yes, all vendors are required to supply test panels. However, this can be accomplished by using the same sample provided in 3.3.3.E. | |
| 13 | 3M | Pricing Sheet | Can vendor propose pricing in square feet? | Yes, pricing in square feet is acceptable. |
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