Annex C Unaccompanied Housing.docx

Annex C—Unaccompanied Housing Performance Work Statement (PWS)

Base Operations and Maintenance Contract

Fort Gordon, Georgia

Annex C-Unaccompanied Housing PWS Fort Gordon, GA. Base Operations (BASOPS)

Annex C-Unaccompanied Housing PWS Fort Gordon, GA. Base Operations (BASOPS)

Table of Contents

1.0 General Information.

1.1 Overview.

The Contractor shall provide various storage, repair, management, and transportation services associated with furniture, accessories and appliances issued to rooms and common use areas in the barracks facilities on Fort Gordon. Items in the warehouse are of variety used to furnish Unaccompanied Housing (UH) barracks items such as recreational equipment, washers, dryers, micro/fridge units, and furniture. Workload associated with furnishings management tasks is provided in Section 7.3 of Technical Exhibit (TE) 2.6, Unaccompanied Housing Transactions and Workload Data.

2.0 Description of Services.

2.1 Property Accountability.

2.1.1 Document Government Property.

The Contractor shall prepare for service member’s (SM) signature a DA Form 3161, Request for Issue or Turn-In, or DA Form 2062, Hand Receipt/Annex Number, DD Form 1131, Cash Collection Voucher, DD Form 362, Statement of Charges/Cash Collection Voucher, or DD Form 200 Financial Liability Investigation of Property Loss, as prescribed by AR 735-5, Property Accountability Policies. These documents are required to account for lost, damaged, or destroyed Government property.

2.2 Furnishings Management.

2.2.1 Personnel Furnishings.

The Contractor shall in accordance with (IAW) AR 420-1, Army Facilities Management, and DA PAM 710-2-1, Using Unit Supply System Manual Procedures request, store, issue, and turn-in furnishings. The Contractor shall indicate with approved markings, transport, transfers and account for all UH Fixture, Furniture, and Equipment (FFE). The Contractor shall provide monthly furniture status reports to the Quality Assurance Evaluator (QAE) and the DPW Housing Office. The Contractor shall submit an operating plan for furnishings management to the Contracting Officer (KO) for approval thirty (30) days after contract start date. The Furnishings Management Office (FMO), is responsible for all furnishing operation and is required to utilize Enterprise Military Housing (eMH) furnishing module.

2.2.2 Property Authorization and Documentation. All issue and turn-in transactions will be accomplished on DA form 3161. Request for Issue or Turn-in will be provided to the UH office monthly. Once signed, accountability is transferred to the recipient. A DA Form 1687, Notice of Delegation of Authority-Receipt for Supplies (Signature Card), and Assumption of Command orders will be kept on file for all customers. No transactions will be accomplished without proper documents.

2.2.3 Furniture Storage and Transportation.

The Contractor shall pickup/deliver, transport, assemble, and disassemble furnishings items between the FMO main warehouse (Building 982) / satellite storage (Building 970) to troop rooms and common use areas in Fort Gordon barracks facilities. The Contractor shall provide all necessary labor, equipment (e.g. trucks, forklifts, hand trucks, and packing/moving materials) required for protection of items being moved.

The Contractor shall remove from the work site all packing material and other trash generated by Contractor workers as a result of the move prior to leaving the work site. Plastics and other packaging materials shall be recycled if possible, or otherwise treated as disposable waste in accordance with (IAW) applicable regulations. The Contractor shall pick up unserviceable furniture and turn in to Defense Logistics Agency (DLA) or Directorate of Family and Morale, Welfare & Recreation (DFMWR), separate furniture in the warehouses by Army Family Housing (AFH) and UH, bar-code new furniture.

The Contractor shall be responsible for providing qualified personnel, equipment, vehicles, tools, materials, supervision, customer service, and any other items necessary to perform furniture deliveries. When furnishings in multiple rooms must be moved from one location to another, work will be ordered on a "unit space" basis, with each "unit space" consisting of one each of the following (or similar) items: single bed, mattress, 3-drawer chest, night stand, right pedestal desk, study carrel, ergonomic desk chair (assembly needed), and table lamp. Items will be delivered and set up.

The transport requirement may be from warehouse to barracks or from barracks to barracks. Pickup and delivery locations may be at facilities with or without stairs. Pool tables requiring relocation shall be dismantled, transported, and re-assembled by Contractor personnel experienced in pool table transportation, setup, and adjustment. The Contractor shall maintain, repair, install, replace, test, and transport all washers and dryers issued by the Contractor from the FMO warehouse, Building 982.

An inoperable washer/dryer shall be removed for repairs and a replacement installed in its place. After successful repair, the washer/dryer will be placed in inventory in Building 982 for re-issue. The Contractor shall record the serial number of the washer/dryer to be removed and the serial number of the washer/dryer installed.

The Contractor shall transport all unserviceable micro/fridge units from the barracks to the FMO Warehouse. Once repaired, the micro/fridge will be returned to inventory for future issue.

2.2.4 Monthly Inventory.

The Contractor shall conduct an inventory IAW AR 420-1, AR 735-5, and DA PAM 710-2-1 each month, which shall be coordinated with the UH Office. The Contractor shall maintain the Furnishing Management Module of eMH. The Contractor shall maintain accurate and current records of property usage in eMH as a basis for developing experience factors. The Contractor shall, IAW AR 735-5, reimburse the Government for all Government property lost, damaged, or stolen while in the control of the Contractor. All lost or damaged furniture will be reported and reconciled for discrepancies in the furnishing module of eMH. No transactions will be accomplished without the proper documentation. If property is determined to be unserviceable or antiquated, the Contractor shall turn-in unserviceable item(s) to DLA and/or land fill. If serviceable, the Contractor will pick up the item, service/repair the item, and return it to inventory.

The Contractor shall prepare and submit to the COR and UH Coordinator a FMO Monthly Inventory Report, Deliverable C0001, FMO Monthly Inventory Report, detailing activity and inventory status for FMO items stored in the warehouse. The status report covering the current month’s item activities shall be provided to the Contracting Officer or COR no later than the fifth (5th) working day of the month following the reporting period.

2.2.5 Replacement Schedule.

a. The Contractor shall maintain data on the age of FFE on hand and develop a replacement schedule based on life expectancy standards. The Contractor shall coordinate with the Garrison UH manager or their representative for all replacement furnishings needed.